CHAIRS AND DIRECTORS ORIENTATION Academic Issues and the

CHAIRS AND DIRECTORS ORIENTATION Academic Issues and the Role of the Chair June 2, 2020

Academic Issues • Internal Quality Assurance Process (IQAP) • Cyclical Academic Reviews • New Program Proposals • Major Modifications • Program Discontinuation • Curriculum Changes • Major Modifications vs normal UPC/SGSC changes • Academic Integrity

Internal Quality Assurance Process • IQAP • https: //brocku. ca/vp-academic/wp-content/uploads/sites/65/IQAP-Senate-approved- May-25 -2016 -1. pdf • Process by which cyclical reviews, introduction of new programs, major modifications and program discontinuation are handled and taken to Senate for approval • Applies to both undergraduate and graduate programs • Quality Assurance webpage: • https: //brocku. ca/vp-academic/quality-assurance • Overseen by Senate Academic Review Committee (ARC)

Cyclical Review Schedule – 5 yr window Faculty 2019/20 Applied Health Sciences Kinesiology (U) Education BECE, MEd (ISP) Joint Ph. D (G) 2020/21 All Grad Programs (G) 2021/22 Sport Management (U) 2022/23 Nursing (U) 2023/24 Rec & Leisure Studies (U) OCT (U) (including Concurrent) Tecumseh (U) Goodman School of Business Humanities SCLA (G) BA Humanities (U) Math and Science BSc Science (U) Earth Science (I) Social Sciences Applied Linguistics (I) Social Justice (G) BA Social Sciences (U) History (I) Interactive Arts and Science (U) Medieval and Renaissance Studies (U) MIWSFPA (U) -Music -Dramatic Arts -Visual Arts -STAC Physics (I) Geography and Tourism Studies (I) Comm. , Pop Culture and Film (I) Psychology (I) Economics (I) MA Sustainability (G) Sociology (I)

Cyclical Academic Reviews - Process • Steps: 1. Orientation 2. Self Study Development 3. Reviewers’ Site Visit 4. Reviewers’ Report 5. Responses 6. Final Assessment Report (Senate Approval) 7. Annual and Four-Year Reports (Senate Information)

Self Study - resources • Self Study fillable template with instructions • https: //brocku. ca/vp-academic/wp-content/uploads/sites/65/SSTemplate-Jun-8 -2017. docx • Curriculum Mapping Tools • https: //brocku. ca/vp-academic/quality-assurance/cyclical-academicreviews/#mapping-tools • ARC reviewer • Consultation Process and documents

Cyclical Academic Reviews -Timeline • January to December • Data/Analysis/Writing • September 1 st • List of proposed reviewers to Reviews Office • October 15 • Self Study to ARC • February/March • Site Visit • April/May • Reviewers’ Report and Responses • May/June • Final Assessment Report

New Program Proposals • Steps: 1. Statement of Intent 2. Program Proposal Brief 3. Reviewers’ Site Visit 4. Reviewers’ Report 5. Responses 6. Revised Program Proposal Brief 7. Approvals Senate 2. Quality Council 3. Ministry (MTCU) NOTE: This is an 18 - 24 months process. 1.

New Program Proposals- Resources • Statement of Intent • https: //brocku. ca/vp-academic/wp-content/uploads/sites/65/Form-SOI-New- Program-Mar-2017. doc • New Undergraduate Program Proposal Brief – Fillable Template • https: //brocku. ca/vp-academic/wp-content/uploads/sites/65/PPB-Template- Undergrad-Jun-2017. docx • New Graduate Program Proposal Brief – Fillable Template • https: //brocku. ca/vp-academic/wp-content/uploads/sites/65/PPB-Template- Grad-Jun-2017. docx

Major Modifications to Existing Programs • The Provincial Quality Assurance Framework (QAF) defines Major Modifications as changes including one or more of the following: • requirements for the program that differ significantly from those existing at the time of the previous cyclical program review; • significant changes to the learning outcomes; • significant changes to the faculty engaged in delivering the program and/or to the essential physical resources as may occur, for example, where there have been changes to the existing mode(s) of delivery

Major Modifications • In addition the IQAP provides further examples of changes that are substantive and require submission to ARC for review and recommendation to Senate for approval. • Examples of Major Modifications include: • deletion or merging of programs; • changes in admission or progression requirements; • the introduction of a new option (e. g. , new research-related exit requirement, course-only option at the master’s level) in a graduate program; • the offering of an existing program substantially online where it had previously been offered in face-to-face mode (or vice versa); • the introduction or deletion of a work experience, co-op option, internship or practicum, or portfolio as a program requirement; • the creation, deletion or re-naming of a field in a graduate program;

Program Discontinuation • The IQAP also defines the process by which undergraduate and graduate programs are discontinued

Curriculum Changes • For undergraduate degrees, addtion of or changes to existing minors, concentrations and options (which do not require Quality Council approval) are handled internally through the annual calendar submission process, overseen by the UPC and the SGSC. • If in doubt, please contact me: bpower@brocku. ca

Academic Integrity • Current Academic Integrity Policy: • https: //brocku. ca/academic-integrity/wp- content/uploads/sites/5/Academic-Integrity-Policy. pdf • Statement on course outlines -found on the Course Outline template (CPI): https: //brocku. ca/pedagogical-innovation/teachingtools/syllabus-template/ • At the Department/Centre level, a first determination of academic misconduct is decided by the Chair/Director, based on discussion between the student, the instructor and the Chair/Director, as well as a review of the evidence. • Educative Action or Academic Penalty (if the latter, assigned by the Dean)

Academic Integrity • Educative Action (e. g. , mandatory attendance at an A- Z Learning workshop) • Where the inappropriate behaviour reflects a minimal infraction and/or may be attributed to a lack of understanding of appropriate academic processes related to citation style, documentation or collaboration. • Academic Penalty • Academic misconduct deemed more severe than meriting educative action will invoke an academic penalty. These activities include instances where the behaviour reflects a significant infraction within the context of clearly identified academic guidelines and procedures.

Academic Integrity • The process may vary by Faculty • Penalty is decided by the Dean or his/her representative • Process is recorded and maintained on a database through Sharepoint (managed by Associate Deans)

Academic Integrity – Chair’s Role • Notification to Registrar • Chair, placing a hold on the course • Notification to Student • In writing, informs students of the allegation of academic misconduct • Coordinates the logistics of the meeting between the student, the instructor and the Chair, who determines whether a misconduct is confirmed • Provides student with the opportunity to view the evidence in advance of the meeting and informed they can be accompanied by a member of the University community (not a relative) • Notification to Associate Dean/Dean’s Office • Following the meeting informs the Associate Dean of confirmation (or not) of the academic misconduct, and if appropriate, recommends a penalty

• Questions?