Centralized Project Management Office PMO Agenda q Establishing

Centralized Project Management Office (PMO) Agenda q Establishing a PMO q Potential PMO Services q Organizational Considerations q Questions & Answers Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 1

Centralized Project Management Office (PMO) Establishing a PMO (What is the need? ) q Organization Vision & Mission (Business Drivers): ü Single large-scale & pervasive project ü Project Portfolio Management ü Organizational silos q Operational issues (Business Objectives): ü ü ü Establishing Standards Economies of Scale Improving Productivity Increased Executive Oversight Improve Status Reporting to Project Sponsors & Stakeholders Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 2

Centralized Project Management Office (PMO) Potential PMO Services q q q Project Administrative Support Project Management Standards & Methods Project Management Consulting & Mentoring Project Management Training Project Managers Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 3

Centralized Project Management Office (PMO) Project Administrative Support q Schedule Maintenance q Time Sheet Maintenance q Report Production & Distribution q Visibility Room Maintenance q Archiving q Report Consolidation & Distribution q Project Work Maintenance q Project Management Information System (PMIS) Operation Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 4

Centralized Project Management Office (PMO) Project Management Standards & Methods q q Standard Project Management Methodology Project Management Information System (PMIS) Standards Best Practices Standard Project Management Templates: ü ü ü ü Charter Statements Requirements & Specifications Work Breakdown Structure Status Reports Time Sheets Change Orders Etc. Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 5

Centralized Project Management Office (PMO) Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 6

Centralized Project Management Office (PMO) Project Management Consulting & Mentoring q q q Proposal or RFP Support Proposal Selection Support Project Peer Reviews Project Audits Project Recovery Senior Management Sponsorship Support Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 7

Centralized Project Management Office (PMO) Project Management Training q Types of Training: ü ü Project Management Basics Advanced Project Management Training Project Management Information System (PMIS) Skills Preparation for Certification Examinations q Training Delivery Considerations: ü ü Work with existing training unit or department Determine in-house or outside vendor Audience Just-In-Time training Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 8

Centralized Project Management Office (PMO) Project Managers q Define Roles & Responsibilities: ü Define duties & reporting ü Clarify & define authority ü Relationship with Business Analyst, Business Owner & Vendor q Personnel Requirements: ü ü ü Identify required skills Candidate review & selection Timing of placement Assessment Career Development Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 9

Centralized Project Management Office (PMO) Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 10

Centralized Project Management Office (PMO) Organizational Considerations q q Key Executive PMO Sponsor Placement of PMO in the organization PMO Manager PMO Objective & Lifespan Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 11

Centralized Project Management Office (PMO) Questions & Answers Jay M. Jackson, PMP – Vice President (916) 295 -6074 – jay@psc-inc. cc 12