Central Supplier Database User Acceptance Testing TraintheTrainer and

Central Supplier Database User Acceptance Testing Train-the-Trainer and Support Presenter CSD Team 06 August 2015

Agenda Item Welcome and Introductions CSD Overview CSD Support Process and Support Tool Supplier Self-Registration Process (including Demo - “I show you”) BREAK Practical (“You show me”) Next steps, Summary & Wrap-up Presenter CSD Team Duration 10 min 20 min CSD Team 40 min Training Participants 60 min CSD Team 10 min

CSD Overview

What Do You Know? I have heard about the Central Supplier Database before today

Background From the 2015 Budget Speech: “…. . a central supplier database will be introduced. Suppliers will only be required to register once when they do business with the state. This will significantly reduce the administrative burden for business, especially small and medium-sized enterprises. The database will interface with SARS, the Companies and Intellectual Property Commission and the payroll system. It will electronically verify a supplier’s tax and BEE status, and enable public sector officials doing business with the state to be identified. This intervention will also reduce the administrative burden for SCM practitioners and address many of the concerns raised by the Auditor-General every year. ”

CSD Project Phases Phase 1 & 2 Go-Live Phase 2&4 Go-Live 1 April 16 1 Sept’ 15 Fin Year 2016/17 Fin Year 2015/16 7 months 6 months Phase 3 Phase 1 Phase 2 Phase 1: Phase 2: § Develop CSD § Extend CSD Application and application to Supplier Selfinclude Registration commodities § Automated electronic § Verify ID Vetting –Primary numbers of Interfaces individuals o Tax clearance (Home Affairs) verification (SARS) o Business registration verification (CIPC) o Bank account – check digit verification Phase 4 Phase 3: § Automated electronic Vetting – 2 Secondary o Bank account verification (Bank. Serv / Safety Net) o Government employee verification (SARS) § Capture B-BBEE and Quotation and bidding information Phase 4: § Consumer Management to Suppliers § Distribution of Supplier Information to subscribers

High Level Solution Overview Consumer Management Consumer e. g. organs of state User Registration & Authorisation and Supplier Management Supplier Self. Registration Assisted Supplier Self Registration Organs of state PC/ Smartphone/Laptop/ Internet Cafe Internet Access verified CSD supplier information Supplier Request Data Consumers Update Supplier Master CSD Supplier Master User Security In-Process Automated Verification Regular Automated Re. Verification Prepared Supplier Data Upload to CSD data from Consumers 3 rd Party Interfaces for Electronic Verification Business Registration (CIPC) Member, Director details (CIPC) Tax Clearance Tax Ref # State Employee (SARS) Bank Account CDV Account Holder information (Bank. Serv)/Safety Net) ID Number (Dept of Home Affairs) Tenders defaulters and restricted suppliers

How Will the Interim Parallel Registration Process Work? 1 September 2015 Supplier self-registration 1 Supplier self-registers on the CSD 1 April 2016 Interim Process • Interim process until organs of state access the supplier information on the CSD • Replacement of paper-based registration form 2 Supplier provides his CSD Supplier Number and unique registration reference nr as well as any other relevant documentation (not yet electronically verified by the CSD) to the department(s) or organs of state. Organs of state access the supplier information on the CSD 3 Department(s) or organs of state use the supplier number and unique registration reference nr to view/ print the verified supplier information from the CSD Supplier Nr | Unique Registration Reference Nr | Relevant other documentation Interim Benefits/ Reduced administrative burden Supplier only captures registration information once (quality measures applied to ensure complete, accurate and up-to-date information) accessible by all spheres of government In-process electronic verification (i. e. tax, business registration and bank account check-digit and branch information) and inprocess member/ director detail obtainment - no paper copies required = reduced fraud

Process Prior to 1 September 2015 Manual and Other Technical Vetting e. g. : Tax Certificate Company Registration Certified Bank Account BBBEE Certificate Other Forms Commercial Banks Supplier First point of Contact Tenders defaulters, restricted suppliers, State employee Supplier List FIN SCM

Interim Process (1 September 2015 – 31 March 2016) Manual and Other Technical Vetting e. g. : Certified Bank Account BBBEE Certificate Other Forms Supplier Number Unique Registration Reference Nr CSD Commercial Banks First point of Contact State employee Supplier Summary Supplier List FIN SCM

New Process (From 1 April 2016) Other Manual Technical Vetting: Other Forms Supplier Number Unique Registration Reference Nr CSD First point of Contact e. g. NIP, SETA for accreditation, CIDB Supplier List FIN SCM

CSD Support Approach

CSD Support Approach Supplier FAQ’s User Guide Provincial Treasury / National Department Channels FAQ’s User Guide Channels CSD Support Team Channels

Supplier Self-Registration Process

I Show You

Important To Note For training purposes do not use actual supplier cellphone numbers or email addresses – use your own cellphone number and email address to receive OTPs and notification emails

Enter OTP

How will organs of state access my information? • Suppliers will be required to select their industry classification as well as the commodities they supply per location. • Automated distribution of supplier information to organs of state will be done based on supplier type, supplier location, B-BBEE and commodities information.

You Show Me