CENTRAL REGION OFFICE Scaled Leadership Regional Meeting October
CENTRAL REGION OFFICE Scaled Leadership Regional Meeting October 4, 2017
Mr. John D. Pace Region Superintendent
Hurricane Shelter Principal Recognition
Numbers Tell a Story … • ELA Proficiency – 58% of schools had less than 50% or more students earning a Level 3 or higher • ELA Lowest 25% – 63% of schools had less than 60% of students in the lowest 25% population earn a learning gain – 6/10 • Math Lowest 25% – 69% of schools had less than 60% of students in the lowest 25% population earn a learning gain – 6/10
ACHIEVING 2017 -18 Goals via SIP “Assessing Needs” School Budget should reflect investment in areas you plan to improve “Accountability”
BELIEVING Administrative Calendar “Blueprint” Teacher Observation Calendar “Binoculars”
COLLABORATING Provide feedback to teachers on PD you would like to see them attend based on observations/walkthroughs
Expectations of Professionalism
Mr. Eric Acosta Administrative Director Academic & School Operations
Community School Operations • Maintenance/Capital Improvements – October Principal Maintenance/Facilities concerns survey due the week of October 16 th – Upcoming scheduled meeting October 26 th • Hurricane Irma Damage – Please refer to memorandum from Mr. Ron Y. Steiger, Chief Financial Officer dated September 22 nd for procedures • Hurricane Shelters – Debrief forthcoming • DECON Radios – Email me if you have issues • Immunization Report – Monitor & Take Appropriate Action
Community School Operations • Miami-Dade County Health Inspection – Must be posted on your school’s web page (most recent) – Most current inspection of building and food service must also be posted in the main office and cafeteria – Any failed Health Inspection must be forwarded to Mr. Acosta • DCIRTS – Must be updated when resolved – Maintenance related DCIRT must be followed by a Work Order
Community School Operations • Elected officials – notify Luis E. Diaz and Iraida Mendez-Cartaya, then Mr. Pace, Mr. Acosta and Line Director • Media – Daisy Gonzalez-Diego & Luis E. Diaz, then Mr. Pace, Mr. Acosta and Line Director • Information Regarding Legislative Changes for Student Progression for the 2017 -2018 School Year – WB #21910 • Basics of Grant Writing Workshop - October 27 th see WB #21940
Community School Operations • United Way Employee & Student Campaigns – WB #21592 – October 3 rd – November 3 rd – October 17 th enter first benchmark data • Principal TODAY 2017 New Kick-off Breakfast Location – WB #21942 – October 12 th Principals re-confirm participation with Principal TODAY – October 26 th Kick-off Breakfast – November 3 rd School Site Visit Day
Contact Information Mr. Eric Acosta, Administrative Director ericacosta@dadeschools. net (305) 499 -5050 ext. 2102 – Office (305) 470 -1801 – Private Line (786) 261 -1861 – Cell Ms. Ana Perez, District Administrative Assistant 244943@dadeschools. net (305) 499 -5050 x 5061
Dr. Jacques Bentolila Administrative Director Academic Operations Secondary
Academic Operations • i-Ready Usage – please ensure that students are participating with fidelity and you are testing all your students in a timely fashion • Use front end of windows for testing, you never know if we will be delayed • Middle schools need to complete the annual registration of new and re-registration of existing CAPE Academies
Academic Operations • REVISED SIP and EESAC Timelines have been posted, please ensure compliance. SIP needs to be uploaded by October 26 th. • It is recommended that the SIP be shared in EESAC as well as PTSA meeting. • Intervention Plans – Interventions should start early. Schools that started early had more success. Boot camps may not be as effective as intervention during school hours.
Academic Operations • Promote the use of Gradebook Automated Parent/Student Email Notifications. • Senior High Schools promote the use of Kahn Academy and AP partnership for practice for 12 different AP exams! • College Board offering free SAT registrations due to hurricane. • Review 2017 -2018 School Year Florida Statue Revisions. – Impacts areas such as: Algebra II EOC, PE Graduation Credit for Athletes, Online Course Requirements and Middle Grades and Planning Courses.
Contact Information Dr. Jacques Bentolila, Administrative Director jbentolila@dadeschools. net (305) 499 -5050 ext. 5057– Office (305) 470 -9523 – Private Line (305) 499 -5076 – Fax (786) 525 -0149 – Cell Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools. net (305) 499 -5050 ext. 5048
Dr. Janice Cruse-Sanchez Administrative Director Financial Human Capital
Budget • Personnel/HR – Processing hire requests; release of employees – Confidentiality • Overtime Requests – Custodial Overtime Request Forms must be submitted in advance (not after the fact) for review • Supplements – Submit required documents for Region via email. Items must be scanned in PDF and in color
Budget • Internal Funds • Procurement/Purchases – Monitor funds usage to ensure no negative balances • Audits – Internal Funds and Payroll – Mini-Property Audits (school-site)
Updates • Communication Procedures – When communicating about Budget related matters include in Subject Line • Name of School • Location # – Confidentiality • Funds – All Funds must be monitored on a monthly basis – Negative amounts at end of year will be taken from next year’s budget
Class Size • Check the portal daily and compare it to the previous day and note all changes • Review items such as rooms/FISH, course codes, co -teachers, etc. , as that may clear up situations for you • You will attempt to meet class size to the extent that your resources allow you to • Utilize all available resources wisely
Class Size • F. T. E Week is October 9 th – 13 th • Teachers Without a Workload (TWOW) Product T 1309 E 62 -01 Teacher Usage Report is available on Control-D – Principals should be utilizing all core teachers to reduce class size • TBA reports are also available through Control-D – TBA schedules will not generate FTE
Payroll • Principal should approve payroll and the alternate approver should only be used when you’re not available, not the other way around • Once payroll is approved no corrections are to be done that day, it will show your school as incomplete – Share this information with your clerical staff who inputs payroll • Reminder: 8 days per pay period for temporary instructors and Hourly can only do 50 hrs. /pay period
Contact Information Budget Office Mr. Paul Mickey, Budget Coordinator pmickey@dadeschools. net (305) 995 -1574 – Office Ms. Gabriela Petrini, Instructional Staffing Officer gabrielapetrini@dadeschools. net (305) 995 -7225 – Office Mr. Henry Tablada, Non-Instructional Staffing Officer htablada@dadeschools. et (305) 995 -7244 – Office Mr. Zachary Garvin, Non-Instructional Staffing Officer (ETO) zachgarvin@dadeschools. net (305) 995 -4896 – Office
Reporting Incidents/Complaints • Principal must attend District Conference for the Records – Ensure that Notification for meeting is given the date that you receive and signature acquired; scan and send back to OPS District Director, Dr. Cruse-Sanchez and Ms. Vazquez – Employee must attend • Communication – Contact me immediately if an urgent incident occurs – If you do not speak with me, send me an email indicating “personnel related”
Reporting Incidents/Complaints • • Call 911 (For emergencies) Call School Police at 305 -995 -COPS Call DCF (1 -800 -962 -2873, if applicable) Complete the Incident Reporting Form Fax to: 305 -995 -4161 Follow up after a few days if you have not heard anything All complaints of civil rights violations must be reported directly to the Office of Civil Rights Compliance (Contact Ms. Vazquez for Sample memo)
Incidents That Must Be Reported Criminal Non-Criminal “Serious Incidents” An incident that involves an act(s) that violates a state or Serious incidents that are nonfederal statute, for which the criminal that involve: law, upon conviction provides • Code of Ethics a penalty, i. e. , : • Corporal Punishment • Aggravated Assault • Arson • Inappropriate Employee. Student Relationships • Burglary • Domestic Violence • Violation of Internet Acceptable Use Policy • Extortion • Grand Theft • Violation of Responsibilities and Duties (SERIOUS) • Robbery • Sexual Assault • Violence in the Workplace NO EXCEPTIONS
Incidents That Must Be Reported Child Abuse Incident • • ALL incidents of child abuse must be immediately reported to the Department of Children and Family Services at 1 -800 -96 -ABUSE or (1 -800 -962 -2873) AND to Miami-Dade Schools Police at (305) 995 -COPS Civil Rights Violations Any claim/complaints of discrimination, harassment and/or retaliation based upon any of the protected categories must be addressed immediately and reported to the Office of Civil Rights Compliance at (305)995 -1580 NO EXCEPTIONS
PIM/Incident Reporting When writing the narrative be: – Specific (who, what, when) – Clear (state what was reported) – Concise (avoid using extraneous information) *Keep in mind: What you write in the narrative is what you will write in the notification of allegation letter that goes to the employee District Review Team (DRT) – Team comprised of multiple District offices representatives will contact the principal for additional information – Provide the facts, based on your preliminary fact finding and share any witness statements
Professional Standards • Employee Absences – If you have an employee that does not come to work or call in for 3 days, contact me in order to begin the Abandonment process • Employment Intention Letter sent by school site • Abandonment Letter sent by OPS • Attendance Directive • Memo has changed to include absence and tardies – If issued last year, it is a carry-over for this year; issue Attendance Directive - Reminder memo • If you are new to school or the employee is new to the school but was under the directive, the reminder memo is different (please be specific with Ms. Vazquez as to the template needed) – Contact Ms. Theresa Vazquez to send Sample memos (template) that must be given to employee • I must review prior to meeting with employee
Professional Standards • Professional Responsibilities – Progressive Discipline • Process begins with a verbal • Contact me immediately if the Progressive Discipline process will proceed to Written documents; – ALL written documents must be reviewed by me and Ms. Carmen Gutierrez (OPS – Instructional) or Ms. Maria Zabala (OPS – Non-Instructional), prior to meeting with the employee
Professional Standards • Procedural Manuals – Job – specific manual should be reviewed with custodian and clerical personnel – A “Receipt of Manual” memo with signature line should have been acquired indicating acknowledgment of review/receipt – See e-Folder for Sample Clerical Handbook and District’ Custodial Handbook – Review School Board Policy 8462 Student Abuse and Neglect with all non-instructional personnel • Clerical Personnel – OPS manual has Evaluation Procedures for Clerical • See page XII-2 for specific required Progressive Discipline steps
• Instructional Performance Monitoring and IPEGS Assessment Timeline Calendar for Site Supervisors – See OPS Manual page I-2 for specific dates/deadlines • Instructional Performance Evaluation and Growth System (IPEGS) – Online IPEGS document must be used – Formal Observation results in “unsatisfactory” level of performance requires that formal assistance and support be provided the following documents are only issued after review by this administrator: • Support Dialogue (SD) • Improvement Plan (IP) – follows a Support Dialogue when the professional’s job performance has not improved within the SD time frame • Support Dialogue – Initiated by the assessor at any point during the school year – Designed to facilitate discussion about identified performance standards and to identify ways to address improvement – The Support Dialogue (SD) Form is submitted to this administrator in Word format for review and discussion with the principal (prior to giving the SD Notification form)
IPEGs • Support Dialogue Process – Contact me immediately after an unsatisfactory observation that will require initiating an SD, prior to providing notification of the SD meeting, and prior to meeting with the instructional professional; ALL documents must be reviewed by the principal FIRST and sent to me via the principal’s email – Should arrive prior to the period beginning and stay for the entire lesson – SD for Performance Standard 2 -8 (teachers) or 2 -7 (instructional support or student services) must occur within ten (10) calendar days of the observation – 48 hours notification must be provided to the professional prior to the SD meeting via the Support Dialogue (SD) Meeting Notification Form (which is available in the online system); UTD representation and/or peer support professional (mutually agreed upon by professional and assessor)
IPEGs • Support Dialogue Process cont’d – Timeframe for Support • 21 calendar day period • Upon completion of the 21 calendar day SD process, a subsequent observation must be conducted by the same assessor; ensure that support identified on Observation of Standards Form (OSF) occurs and is documented • Second observation should be conducted as soon as possible, within 2 -3 days after the 21 calendar day period has ended • Recommended that the second observation be conducted during the same class/period/event as the initial observation – Possible outcomes • Professional improves/remediates • Professional made “some” progress, SD can be extended for up to 10 days • Professional makes “no” progress; Improvement Plan (IP) initiated
Professional Development • Scaled Regional Leadership Monthly Meetings – Revised Meeting dates, please see e-Folder • Registration must be completed the Friday prior to the meeting – ALL assistant principals must attend the monthly meetings • The Annual Schedule for assistant principals’ with assigned time to attend was sent with registration procedures – Reminder: no copies of the Agenda, presentation or handouts will be given at the meeting, please print from e-Folder
Contact Information Dr. Janice Cruse-Sanchez, Administrative Director jcruse-sanchez@dadeschools. net (305) 499 -5050 ext. 5058 – Office (305) 470 -9464 – Private Line (305) 305 -499 -5074 – Fax (786) 229 -5412 – Cell Ms. Raquel Diaz, District Administrative Assistant radiaz@dadeschools. net (305) 499 -5050 x 5047 Office of Professional Standards Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools. net (305) 499 -5050 ext. 5048
Contact Information Non-Instructional Ms. Maria G. Zabala, District Director Office of Professional Standards mzabala@dadeschools. net (305) 995 -7106 – Office Instructional Ms. Carmen G. Gutierrez, District Director Office of Professional Standards carmengutierrez@dadeschools. net (305) 995 -7104 – Office
Mr. Michael Lewis Administrative Director Academic Operations K-12
Academic Operations • Attendance – Attendance Schools must monitor. Weekly updates will be conduct for lowest attendance % for each week. – 1 st Grading Period ends on October 26 th. Please ensure attendance corrections are up to date. – Attendance Action Plan due October 12 th – Attendance Review Committee (FM #6704) • i. Attend • Monthly attendance Reports must be submitted to this administrator. “Target Student Status Form” due October 31 st
Academic Operations • Attendance Boundary Committee – ABC reviews Permanent FISH Capacities and identifies initially Targeted/Advised Schools – Principals will be notified of initially Targeted/Advised Schools • Student Transfers – Please submit All transfer requests on the date received – As a reminder, Principals or Designees are obligated to meet with parents
Suspension/Expulsions • Student Success Center (SSC) Toolkit 2017 -2018 - Weekly Briefing #19863 • Code of Student Conduct – Remember, there are NO SUSPENSIONS – The Code of Student Conduct (COSC) is designed to promote and maintain a safe learning environment free from disruptions that interfere with teaching and learning activities – Required that grade level assemblies be conducted to highlight areas of the COSC handbook, District Policy Against Bullying and Harassment, and your expectations
Suspension/Expulsions • Student Success Centers – provides an educational setting and safe haven for referred students (ages 11 and older) – Continue to use “Roadmap to Progressive Discipline” – Level I and II infractions of the Code of Student Conduct require Region Approval FM #6810 (Rev. 08/16) and FM #7604 (Rev. 03/16) – Principal completes, signs and emails both documents as an attachment to me and cc Ms. Perez • Subject of the email must be student first initial, last name and student ID# with Referral to SSC • Documents must come from Principal’s email • Must establish a Placement Review Committee which convenes when teachers request permanent removal of student from class
Suspension/Expulsions Student Success Centers continued • Attendance Procedures – Revised with updated coding – See Step #4 in the document titled “Entering a Student into the SSC” • Transportation Procedures is now provided – See Chart indicating procedures for requesting and Sample Temporary Bus Pass • Updated List of SSC Locations – New Location – Overtown Youth Center (OYC)
Serious Fights • No longer need SPAR # • Principals will have authorization to record a Serious Fight through SCM using the new code 3 S • It is imperative that the 3 S is only used when in fact it is a Serious Fight as described in the Student Code of Conduct • All 3 S codes will be transmitted to the state and becomes public record
Inputting of SCM Information • Inputting of SCM in ISIS allows the option of inputting more than one student ID# • Suggestion to alleviate one incident being recorded several times: – Get a SCM form and make copies – Fill out the copied form for all parties involved – Input of SCM into ISIS allows for multiple ID#’s to be inputted for one SCM # (remember all SCMs must have the incident occurring at the same time) – Will allow that one incident to be recorded as only one incident and not the possibility of being recorded numerous times through different SCMs
Suspension/Expulsions Student Success Centers and Pathways • Pathways – Program is for students exhibiting Level IV- V behavior. Students that normally would have received a 10 -day outdoor suspension during the expulsion process will now be temporarily assigned by the Division of Educational Opportunity and Access (DEOA) to one of the Pathways locations • For students in grades 6 -12 • Requires completion of a form and parent permission (FM-7603, Rev 08 -15) • Locations: Jan Mann Opportunity School or Miami Mac Arthur South
Suspension/Expulsions • Procedures for Non-Disciplinary (Voluntary Assignment) - Weekly Briefing #19783 – Procedure has been streamlined. No longer required to submit FM #3666 – Submit only Request for Non-Disciplinary Assignment to Opportunity School • Complete in its entirety. Ensure parent is aware that the student must remain in the program for two successful grading periods in order to be dismissed • Requires Region approval. Therefore, the Form must be scanned and emailed to me from the Principal only. Indicate in the Subject of the email: Request for Non-Disciplinary Assignment to Opportunity School – Student Initials and ID # • After review, I will respond Approved/Disapproved. Principal will be to utilize the email response as proof of Region approval
Suspension/Expulsions • PATH Academy – Program is for students in elementary schools exhibiting inappropriate behavior. Behavior is the main focus! • • For students in grades 3 -5 ONLY 75 Seats 22 CRO Schools 18 weeks or more Requires completion of a form and parent permission Locations: 500 Role Model/Educational Alternative Transportation is provided
E. S. E. • Coding of SPED students and FTE Preparation – Individual emails are being sent by Ms. Alfredia Robinson, CRO ESE Instructional Supervisor, with follow -up phone calls by her staff – Schools must complete correctly and adhere to timeline – Review information with Assistant Principal, Registrar and SPED Department Chair
Weekly Briefings • WB #21688 – 2017 -2018 Annual Magnet Training • WB #21821 – October 2017 Survey 2 FTE Procedures Workshop • WB #21840 – Updated: 2017 -2018 SIP and EESAC Important Dates • WB #21822 – Attendance Tracking Report Requirement for October 2017 FTE Attendance Eligibility Window • WB #21914 – Attendance Monitoring, Reporting and Resources • WB #21893 – Supplements for Exceptional Student Education (ESE)
Contact Information Mr. Michael Lewis, Administrative Director mjlewis@dadeschools. net (305) 499 -5050 ext. 5046 – Office (305) 470 -1904 – Private Line (786) 402 -4070 – Cell Deborah Gonzalez, Social Work Chairperson Student Administrative Transfers D. Gonzalez@dadeschools. net (305) 499 -5050 ext. 5043 Ms. Ana Perez, District Administrative Assistant 244943@dadeschools. net (305) 499 -5050 x 5061
Mr. Alejandro Perez Administrative Director Academic Operations Elementary/K-8
Academic Operations • i-Ready Usage – please ensure that students are participating with fidelity • Administrators’ Guide for Effective Implementation of Reading Intervention – located in your learning village under ELA/ESOL • Topic Assessments Testing windows vary by subjects Ensure testing systems are in place Timelines are adhered to for scanning
Academic Operations Framework for Intervention for English Language Learners (ELLs) Weekly Briefing #21762
Academic Operations Date September 21 October 2 September 22 October 6 September 29 October 9 September 25 -29 October 16 -20 Activity 2017 -2018 School Improvement Plan (SIP) – Update Parts I and III of the 2017 -2018 SIP on http: //www. floridacims. org on or before Monday, October 2, 2017. Refer to the SIP How-to Guide which can be accessed at http: //osi. dadeschools. net. Mandatory EESAC Meeting: – Hold an EESAC meeting on or before Friday, October 6, 2017, to conduct elections, update bylaws, complete the attached Updated 2017 -2018 Assurance Checklist, review Composition Waiver requests, and review the SIP. Charter Schools can access the Updated Charter School Assurances Checklist on http: //osi. dadeschools. net. 2017 -2018 EESAC Composition Waiver Requests: – Schools submitting an EESAC Composition Waiver (Form 7292) must submit the form along with a copy of the minutes from the EESAC meeting in which the request was approved to the “EESAC 2017 -2018 Waiver Upload” link found at http: //osi. dadeschools. net, on or before Monday, October 9, 2017 -2018 SIP Region Review – Schools will attend the scheduled SIP Review and complete any revisions to the 20172018 SIP and submit the SIP to http: //www. floridacims. org. Principals will receive the schedule and additional information from their respective Region. October 13 October 26 Mandatory EESAC Meeting: – Hold an EESAC meeting on or before Thursday, October 26, 2017, to review and approve the 2017 -2018 SIP. Minutes must be posted to http: //osi. dadeschools. net. If plans need to be edited, the school will directly contact the Office of School Improvement at 305 -995 -2347 for the plan to be unlocked. October 20 October 27 2017 -2018 SIP Signature Page: – The attached Updated 2017 -2018 SIP Signature Page is due (hand delivered) to the Region or Charter School Office on or before Friday, October 27, 2017. Charter Schools can access the Updated 20172018 Charter School SIP Signature Page on http: //osi. dadeschools. net. October 27 November 17 EESAC Stakeholders Training (No-Opt Planning Day): – EESAC Stakeholders will be provided a training on specific EESAC roles and responsibilities (principals, assistant principals, business community representatives, parents, and teachers). 2017 -2018 EESAC Roster: – EESAC Chair and Principal must verify and approve the EESAC roster in order for the Office of School Improvement to lock and verify the completed rosters on or before Friday, November 17, 2017.
Academic Operations Power Bi, School Profile, School Name/Location
Academic Operations • WB #21764 – Procedures and Guidelines for Exiting Inconsistent Test Data and Seven Plus Year English Language Learners (ELLs) from the ESOL Program Prior to October 2017 FTE • WB #21733 – Maintenance of Healthy and Safe Head Start/Early Head Start Program Environments • WB #21557 – Reading Intervention Course Codes for K -5 Students • WB #21603 – Division of Academic Support (DAS) Power BI Data Academy – Session 2: October 9 th, 10 th, or 11 th – Session 3: November 6 th, 7 th, or 8 th – Session 4: December 18 th, 19 th, or 20 th
Academic Operations • WB #21848 – Administration of Spanish Language Arts Pretest • WB #21877 – Changes to the Testing Calendar due to Hurricane Irma • WB #21878 – 2017 -2018 I-Ready Progress/ Growth Monitoring Plan Administrator’s Guide
Contact Information Mr. Alejandro Perez Administrative Director aperez@dadeschools. net (305) 499 -5050 x 5059 – Office (786) 412 -6789 – Cell (305) 470 -9447 – Private Line Ms. Rosa Lewis, Administrative Secretary rosaelenalewis@dadeschools. net (305) 499 -5050 x 5049
- Slides: 63