Central Region Office Scaled Leadership Regional Meeting November

Central Region Office Scaled Leadership Regional Meeting November 30, 2016 Administrators’ Meeting

Dr. Albert Payne Region Superintendent

Dr. Jacques Bentolila Administrative Director Financial Human Capital

Personnel • • • Continue to pursue candidates for openings. Look at your Interns as possible hires. Waiver Options. Releasing of Probationary Employees. Hire Temp Instructors of ALL open positions. Think outside the box!

Audits • Auditors are actively finding issues: – Monitoring of Community School Accounts! – FTE Exceptions: • DEUSS date • No Evidence of LEP Committee/6 Semesters or more • Home Language Survey

Audits • Auditors are actively finding issues: – Title 1 • Monitoring property, especially non-capitalized • Properly Identified and Disposal Procedures • Employees working in position paid for by grant – Money not deposited in a timely manner – Not using Collection/Deposits Log (FM 7249) – Not using BPI Receipt Books

Budget • Report on Various Sub Teacher Location – Reports ----Payroll----Reports on Various Sub Teacher Location – Choose: • Validity Period • Location

Budget • Reports----Finance---Budget • Select one from below: – Hourly & Overtime Control Report – Discretionary Balance by Location

Weekly Briefings • WB #20346 – Online Fundraisers • WB #20353 – Teacher Classroom Supply Expenditures • WB #20418 – Purchasing of Computers and Office Supplies

Contact Information Dr. Jacques Bentolila, Administrative Director jbentolila@dadeschools. net (305) 499 -5050 ext. 5057– Office (305) 470 -9523, Private Line (305) 499 -5076 – Fax (786) 525 -0149 – Cell Raquel Diaz, District Administrative Assistant radiaz@dadeschools. net (305) 499 -5050 ext. 5047

Contact Information Budget Office Ms. Ana Ramos-Gonzalez, Budget Coordinator agramos-gonzalez@dadeschools. net (305) 995 -2483 – Office Mr. Jesus Larranaga, Instructional Staffing Officer jlarranaga@dadeschools. et (305) 995 -7225 – Office Mr. Henry Tablada, Non-Instructional Staffing Officer htablada@dadeschools. et (305) 995 -7244 – Office Mr. Zachary Garvin, Non-Instructional Staffing Officer (ETO) zachgarvin@dadeschools. net (305) 995 -4896 – Office

Dr. Janice Cruse-Sanchez Administrative Director Professional Standards & Development

Professional Standards for Non-Instructional • General Reminders – Remember to contact me prior to giving any formal written document to employees (i. e. , Professional Responsibilities Memo) • Email me with a general message “Please call me in reference to personnel matter”. (If it is urgent) • Mid-Year Evaluations with Clerical Personnel occur in December (FM-3882) – Document areas of concern now with Progressive Discipline – Should have at least Professional Responsibilities Memo prior to documenting concern in mid-year meeting • Security Monitors - Must be in District green shirts • Custodial Work Hours (see WB #18352)

Administrative Reviews • The Incident Review Team (IRT) will determine the type of investigation • If investigation is determined to be an Administrative Review … YOU will conduct the investigation

Investigative Phase • Notify the employee of the Incident – Verbally within ONE business day of receipt of the Incident Information Sheet – In writing within TWO business days of receipt of the Incident Information Sheet – Interview separately and obtain written signed statements individually from alleged victim and each witness • Schedule an interview with the employee to review the information gathered and to obtain his/her version of the incident • This is not a CFR and the employee should be so informed (may have Union representation)

Investigative Phase • The employee has the right to name other relevant witnesses to be interviewed. Interview the witnesses and document the responses • Once you have reviewed the investigative report and witness statement with the Region, you must prepare to meet with the employee to notify him/her of the findings • The template for the Administrative Review Investigative Report is in the OPS Manual

If No Probable Cause • Meet with the employee • Provide a copy of the Investigative Report • Complete the Site Disposition to submit to the Region and to OPS

If Probable Cause You must conduct a Conference for the Record (CFR) • Notification of CFR (2 days notice is required) in draft form • Prepare the CFR Summary (in DRAFT form ) to guide you • Send the draft to the Region for review and assistance *Provide the signed CFR notification to the Region and OPS

Weekly Briefings • WB #20372 – District And Region Leader-2 Leader Professional Development Program Course Offerings For November 2016 • WB #20376 – 24/7 Access To Online Professional Learning Through ASCD PD In Focus • WB #20380 – Procedures and Dates For Finalizing The 2015 -2016 IPEGS Summative Performance Evaluations (SPEs)

Weekly Briefings • WB #20402 – Updated Physical Restraint Notification Procedures for Students with Disabilities • WB #20408 – Required Training for all Parttime Food Service Personnel • WB #20435 – 2016 -2017 December IPEGS Professional Learning Information For New Instructional Professionals

Weekly Briefings • WB #20436 – 2016 -2017 December IPEGS Professional Learning Information For New Administrators • WB #20437 – 2016 -2017 Required Professional Learning On The Deliberate Practice Growth Target (DPGT) Process • WB #20449 – Inclusive Schools Week Celebration

Contact Information Dr. Janice Cruse-Sanchez, Administrative Director jcruse-Sanchez@dadeschools. net (305) 499 -5050 ext. 5058 – Office (305) 470 -9464, Private Line (305) 305 -499 -5074 – Fax (786) 229 -5412 Cell Rosa Lewis, Secretary 281981@dadeschools. net (305) 499 -5050 ext. 5049 Office of Professional Standards Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools. net (305) 499 -5050 ext. 5048

Contact Information Non-Instructional Ms. Maria G. Zabala, District Director Office of Professional Standards mzabala@dadeschools. net (305) 995 -7106 – Office Instructional Ms. Carmen G. Gutierrez, District Director Office of Professional Standards carmengutierrez@dadeschools. net (305) 995 -7104 – Office

Ms. Amelia Leth Administrative Director Academic Operations

Academic Operations • Teacher/Rookie of the Year – Please review packet for compliance and signatures required • Testing schedules for the Spring 2017 statewide assessment programs, SAT-10 and other testing requirements has been revised • Curriculum Showcase – December 5, 2016 at Miami Senior and Miami Jackson Senior High Schools

Academic Operations • District mobile device initiative will be expanded to include: – remaining middle grades Social Studies classrooms – high school 11 th grade English Language Arts and US History – Elementary and K-8 to meet District’s student to computer ratios • Computer ratios are reviewed quarterly, with the next review occurring in January. Computers not meeting minimum specifications should be obsoleted using established procedures

Contact Information Ms. Amelia Leth, Administrative Director amelialeth@dadeschools. net (305) 499 -5050 ext. 5059– Office (305) 470 -9447, Private Line (305) 499 -5051 – Fax (786) 412 -6796 – Cell Raquel Diaz, District Administrative Assistant radiaz@dadeschools. net (305) 499 -5050 ext. 5047

Mr. Michael Lewis Administrative Director Community & School Operations

• Community & School Operations Attendance – “Targeted Student Status Form”, please ensure that this document is monitored closely and corrective strategies are implemented. Monday, December 19 th is the due date for submission of documents for the month of December – Attendance Review Committee Meeting – ARC (FM# 6704) • i. Attend Schools – “Get Schooled Challenge” participation for selected schools • Attendance Boundary Committee (ABC) – The next scheduled meeting is December 1 st. Parents, community leaders may appeal initially targeted/advised status schools – December 9 th Principals of final targeted/advised schools are notified – December 12 th Region must submit community meeting dates to School Operations for posting of targeted schools

• Community & School Operations Maintenance/Capital Improvements – Thanks for your feedback on the maintenance Report. Please continue to monitor and provide feedback. Next scheduled is December 22 nd – Maintenance does not address Pest removal issues. Please contact the Department of Safety, Environment & Hazards Management “Request For Assistance for Pest Control Problems” • Cleaning and Sanitation Audits – Areas that need correction – Re-inspection • Emergency Evacuation Drills – Emergency Evacuation Drill #5 and FASI System – Lockdown Drill (Code Red)

• Community & School Operations DCIRTS – Please update once services have been restored • Incident Reporting – Be specific and stick to the facts! (Who, What, When, and How) – Please watch your grammar • Hurricane Season Shelter Assignments – Please review and be prepared in the event of a storm • Student Transfers – Principals are obligated to meet with parents – Please submit All transfer request on the date received – Address Verification Agreement (FM# 4686 E)

• Community & School Operations Food and Nutrition – Meal Participation Report was recently sent to schools that did not meet their goals in Breakfast and Lunch. Sixty-four schools have surpass goals in breakfast and lunch this is an increase of five schools – Breakfast is FREE! Please encourage students to take advantage of this opportunity • Immunization Report – Please monitor and take appropriate actions – 211 helpline is available for parents that needs help with immunization • Weekly Briefings – Please monitor emails from Ms. Morales

Contact Information Mr. Michael Lewis, Administrative Director mjlewis@dadeschools. net (305) 499 -5050 ext. 5042 – Office (305) 470 -1801, Private Line (786) 402 -4070 – Cell Deborah Gonzalez, Social Work Chairperson Student Administrative Transfers D. Gonzalez@dadeschools. net (305) 499 -5050 ext. 5043 Rosa Lewis, District Administrative Assistant 281981@dadeschools. net (305) 499 -5050 ext. 5049

Mr. Eric Acosta Administrative Director Academic & School Operations

Academic Operations • Release of the 2015 -2016 Graduation Cohort File (WB #20426) – High School – Corrections due to Federal & State Compliance by 1/2/16 • New Options to Satisfy the Online Course Graduation Requirement (WB #20427) • Houghton Mifflin Harcourt (HMH) Getting Started e. Learning Professional Development (PD) courses for the Mathematics Series (WB #20429) • REVISED: Spring 2017 Daily Testing Schedules and Other Testing Requirements (WB #20444) • Leadership Meeting Best Practices

• Community & Business Engagement Superintendent's Outreach Roundtable Meetings with Student Leaders–SENIOR HIGH (WB #20445) – December 12, 2016 @ Miami Springs Senior High • 4 th Annual Miami Heat Challenge: Reduce Your School’s Energy Use (November 15 – February 28) – Register here: • Howlowcanyougochallenge. com

Contact Information Mr. Eric Acosta, Administrative Director ericacosta@dadeschools. net (305) 499 -5050 ext. 2102 – Office (305) 470 -1801 – Private Line (786) 261 -1861 – Cell Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools. net (305) 499 -5050 ext. 5048

Dr. Albert Payne Region Superintendent