Central Desktop Online Collaboration Tool Background to ETools
Central Desktop Online Collaboration Tool
Background to E-Tools • Identify, develop, integrate, and make available a set of best-inclass electronic tools that will aid groups (Staff, Working Groups, Industry Connections, Governance, Adhocs, Professional Services, and others) in their consensus efforts and to ensure scalability and availability of these tools. • SA Currently Provides • my. Project: Governance workflow – PAR, Roles of Officers, Sponsor Balloting, Rev. Com submission • Mentor: document repository – linked to my. Project (roles) • Grouper: Web server, for web site development • IMAT – Attendance Tool – tracks attendance at meetings – linked to my. Project
Central Desktop t c e j r e r ro T p o P t u A n y o r m IM Me G
Introducing Central Desktop! The SA is making available Central Desktop to working groups! A robust, cohesive and feature rich collaboration application Central Desktop has won a few awards in this area http: //www. centraldesktop. com/about-press, they have an excellent reputation in collaboration and social networking. Excellent team of support specialists, training documentation, user forums, and “ideasphere” (https: //ideasphere. uservoice. com/forums/118481 -ideasphere) which allows users to submit and vote on enhancement ideas. Also provides features that are not available in our current tools: - Mobile applications - Browser, Outlook and MS Word Plug ins - Document editing and sharing - Coming Soon – Google App. integration 4
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Home Page Quick view, customizable, real time updates 6
Files & Discussions Upload (drag and drop), Download, Web. DAV, Revise, Tag, Organize w/Folders, Lock for editing, Track versions, Password protect files, Comment, Status, Audit Log, Search, MS Office plugins, Automated workflow 7
Communication (Discussions, Forums, Blogs) Discussions online and via email, Select subscribers, Tag, Password protect, Search 8
Project Management Create and assign (tasks, milestones, task lists), Gantt charts, Status reports, Set priorities, Dependencies, Dates, Tag, Search 9
Calendar Post events, View project tasks/milestones, Automatic reminders, consolidate across workspaces 10
People/ Permissions Detailed permission control for each user in a workspace 11
Real Life Scenarios Files and Discussions – MS Word plug-in – Share, lock for editing, version control, audit log – Password protect – Discussions around a document – Possible uses: • • Standard Draft development P&P modifications or development Group Communication Ability to share documents with public Project Management/Tasks – Assign task to individuals, set time frame, priority, reminders – Reports (status and GANTT) – Templates for the SA processes – Possible uses: • Keep track of key tasks and dates for PAR/Rev. Com submittal • Assign sections of draft to specific individuals • Assign meeting minutes and action items to individuals 12
Q&A If – – – interested in using Central Desktop please contact: Michael Kipness M. kipness@ieee. org 732 -562 -3810 13
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