Central Carolina RESA PSUG 52615 Contact Information Aaron

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Central Carolina RESA PSUG 5/26/15

Central Carolina RESA PSUG 5/26/15

 Contact Information Aaron Bissonnette aaron. bissonnette@dpi. nc. gov Sue Ann Stalnaker sueann. stalnaker@dpi.

Contact Information Aaron Bissonnette aaron. bissonnette@dpi. nc. gov Sue Ann Stalnaker sueann. stalnaker@dpi. nc. gov NC DPI Service Desk Mailbox: homebase. incidents@its. nc. gov Please do not send an email or call the service desk unless you are a designated school official authorized to submit service desk tickets to the Home Base Support Center

End of Year Process SY 2014 -2015 • Led by Wendy Jones – Wendy.

End of Year Process SY 2014 -2015 • Led by Wendy Jones – Wendy. jones@dpi. nc. gov • NC-SIS Documentation – www. nc-sis. org/eoy – Updated and re-released for 14 -15 closeout.

EOY 14 -15 • EOY begins June 30, 2015 – System will be locked

EOY 14 -15 • EOY begins June 30, 2015 – System will be locked down to all users at that time. – ALL LEAs/Charters: • Complete Validations • Review the LEA EOY Contact List available on http: //www. nc-sis. org/eoy. html. – If the 24/7 EOY Contact or Who Will Execute has changed, complete the 2015 EOY Contact Update Submit a ticket to the HBSC, subject line: 2015 EOY Contact. Attach the completed EOY Contact Update Form.

EOY/E-Transcript • Diploma Issue Date: – Must be posted in Power. School within 10

EOY/E-Transcript • Diploma Issue Date: – Must be posted in Power. School within 10 days after the last day of the school year. – If Diploma Issue Date is blank, or not posted in 10 -day window, then the final transcript request will fail and will not be delivered to the destination college/university. – The Diploma Issue Date cannot be back-dated; if your school misses this 10 -day window, then all outstanding electronic transcripts will fail (for students that do not have a Diploma Issue Date posted). – Post the Diploma Issue Date no later than June 20, 2015 in order for e-transcripts to be processed through CFNC. org prior to the End of Year shutdown (June 30). – Pending e-transcripts not processed by June 30 will be processed after EOY is complete and the system is back up. Note: It is best practice to post final marks before entering the Diploma Issue Date.

EOY/Program Schools • Program Schools (School # < 300) – Must be prepared for

EOY/Program Schools • Program Schools (School # < 300) – Must be prepared for EOY like traditional schools. – Setup Years and Terms • Year – 2015 -2016 Term - 7/6/15 – 6/30/16 – Update Program and FTE school with all Grade Levels Assign Default FTE for all grade levels

EOY/All Schools • Create Years and terms for 15 -16 • Assign Next School

EOY/All Schools • Create Years and terms for 15 -16 • Assign Next School Indicator for all students • Assign next year grade for all students • Ensure each grade level has a default FTE assigned in school setup.

EOY/Students • EOY Process is official mechanism to promote/retain NC students. • All students

EOY/Students • EOY Process is official mechanism to promote/retain NC students. • All students must have next grade & next school. • Transfers will happen post-EOY

EOY Validations • School Enrollment Validations: – Start > System Reports > System >

EOY Validations • School Enrollment Validations: – Start > System Reports > System > School Enrollment Audit • Section Enrollment Validation: – Start> Reports > Run Reports > Section Enrollment Audit • Student File Values – Next school, next grade, school. ID, etc. • Pre-EOY Checklist (Appendix B)

EOY/Reports • Run reports for current year data to preserve: – LEA created Object

EOY/Reports • Run reports for current year data to preserve: – LEA created Object reports – Report Cards – Transcripts – Form Letters – State Reports Canned – Power. School Reports

EOY/Scheduling • Scheduling processes in Power. Scheduler must be completed prior to EOY. •

EOY/Scheduling • Scheduling processes in Power. Scheduler must be completed prior to EOY. • Schedules from Power. Scheduler must be committed before running the EOY process. • Recommendation to run commit process 7 -10 days prior to EOY date to ensure process completes successfully. – HBSC ticket if process does not complete correctly. – Commit can only be executed one time.

EOY/Post Process Validation • Post EOY Checklist (Appendices A & E) – LEA Designated

EOY/Post Process Validation • Post EOY Checklist (Appendices A & E) – LEA Designated contact completes checklist to verify data transfer to new year (15 -16) – Issues Urgent to HBSC

Non-EOY Discussion Topics

Non-EOY Discussion Topics