CDE Office Hours April 1 2021 1 CDE

CDE Office Hours April 1, 2021 1

CDE Team Introductions ESSER • Nazie Mohajeri-Nelson, Director of ESEA Office (mohajeri-nelson_n@cde. state. co. us) • De. Lilah Collins, Assistant Director of ESEA Office (collins_d@cde. state. co. us) Fiscal Experts • Jennifer Okes, Chief Operating Officer (okes_j@cde. state. co. us) • Kate Bartlett, Executive Director of School District Operations (Bartlett_k@cde. state. co. us) • Adam Williams, Financial Data Coordinator (Williams_a@cde. state. co. us) • Jennifer Austin, Director of Grants Fiscal Management (Austin_j@cde. state. co. us) • Robert Hawkins, Grants Fiscal Analyst (Hawkins_s@cde. state. co. us) • Steven Kaleda, Grants Fiscal Analyst (Kaleda_s@cde. state. co. us) …in partnership with the Governor’s Office and Office of the State Controller 2

ESSER Office Hours Topics • Updates • ESSER III • Questions and Answers 3

Updates 4

Updates • ESEA preliminary allocations to be posted in a week or so • ESSER I Supplemental Awards to Facility Schools • • • Please help spread the word! $584, 400 from the CARES ESSER I State Reserve Will be added to ESSER I application Facility Schools will apply directly Training being offered on Thursday, April 8, at 2: 00 following regular office hours Website: Coming Soon! • ESSER II Supplemental Awards • • • 5 $7, 697, 837 to AUs to provide supports and services to SWDs [separate log in] $1, 767, 000 to BOCES $280, 000 to Tribes $7, 010, 343 to LEAs with Native American students and those that received little or no ESSER allocations Website: Coming Soon!

ESSER III 6

ESSER III – American Rescue Plan Act of 2021 (ARP ESSER) • Nearly $122 billion to state and school districts to help safely reopen and sustain the safe operation of schools and address the impact of the coronavirus pandemic on the nation’s students. • • Purpose: Meet a wide range of needs arising from the coronavirus pandemic, including reopening schools safely, sustaining their safe operation, and addressing students’ social, emotional, mental health, and academic needs resulting from the pandemic. State Reserves: Specified percentages for specified activities. • Additionally, $3 billion for special education, $850 mill for outlying areas, and $2. 75 billion to support non-public schools, and additional funding for homeless children and youth, Tribal educational agencies, Native Hawaiians, and Alaska Natives. 7

ARP ESSER/ESSER III LEA Funds and Allowable Uses • LEA allocations based on FY 2020 Title I allocations • Must reserve 20% for addressing learning loss through the implementation of evidence-based interventions and ensure that those interventions respond to students’ social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care). 8

ESSER I v. ESSER II Comparisons Topic ESSER I (CARES Act) ESSER II (CRRSA Act) ESSER III (ARP Act) $120, 993, 782 $519, 324, 311 $1, 166, 328, 632 2/3 Immediate* NA NA $777, 552, 421 1/3 Delayed** NA NA $388, 776, 211 Colorado Award LEA Award 90% to LEAs SEA Award 10% to CDE SEA Admin Max CDE Admin 90% direct allocation to LEAs $108, 894, 404 $467, 391, 880 $1, 049, 695, 769 10% state reserve (up to. 5% for administration) $12, 099, 378 $51, 932, 431 $116, 632, 863 No more than 0. 5% of the total award $604, 969 $2, 596, 622 $5, 831, 643 *Grant Award for 2/3 of the state’s allocation received on 3/24/21. **States will receive remaining 1/3 of allocation after submitting to the U. S. Department of Education the state’s plans for use of funds to safely reopen schools and meet the needs of students. 9

Caveat/Conditions on State Allocation • CDE has only received 2/3 of allocation for now. Will receive the remaining 1/3 after we submit a plan for using funds to safely reopen schools and meet the needs of students. • CDE is allowing application/budgeting of full LEA allocation. But can only draw down 2/3 of LEA allocation until CDE receives the remainder of the funds. So, for now, spending will be capped at 2/3 of the LEA allocation. • LEA allocations are posted on CDE’s website: https: //www. cde. state. co. us/cdefisgrant/esseriiiallocations 10

ESSER I v. ESSER II Comparisons Topic ESSER I (CARES Act) ESSER II (CRRSA Act) Period of Availability Costs dating back to 3/13/20 Award Period through 9/30/21 Expended by 9/30/2022 Use of Funds Costs related to preventing, preparing for, and responding to COVID-19 At least 20% - address learning (including addressing learning loss, preparing schools for reopening, and testing, loss & disproportionate impact on repairing, and upgrading projects to improve air quality in school buildings) ESEA student groups, homeless, and foster care youth Remainder – Almost the same as ESSER I/II Equitable Services Proportionate share for Non-Public Schools Tracking Funds Reporting Separate program under GEER Costs dating back to 3/13/20 Award Period through 9/30/23 Expended by 9/30/24 Separate funds for Emergency Assistance for Non-Public Schools (EANS) Must be tracked separately Federal Funding Accountability and Transparency Act (FFAFTA) and other reporting required by the Secretary Maintenanc FY 2020 and 2021 based on at least e of Effort the average of support for education for 3 preceding years (FYs 2017, 2018, & 2019) 11 Costs dating back to 3/13/20 Award Period through 9/30/22 Expended by 9/30/2023 ESSER III (ARP Act) ESSER I Reporting + detailed accounting FFAFTA and any reporting requested of the use of funds, including measuring by the Secretary of Education. and addressing learning loss for disproportionately affected populations FY 2022 based on proportional share of FY 2022 and 2023 based on the State’s support for education in 3 percentage of the State’s overall years prior to pandemic (FYs 2017, 2018, spending used to support education. & 2019)

New Requirement under ARP ESSER/ESSER III • LEAs must develop and make publicly available a plan for safe return to in-person instruction • • An LEA that receives ARP ESSER funds must, within 30 days of receiving the funds, make publicly available on its website a plan for the safe return to in-person instruction and continuity of services. Before making the plan publicly available, the LEA must seek public comment on the plan. An assurance in the CDE ESSER III application, with a text box to include the link to where the plan will be posted and/or explanation of when and where the plan will be available. • SEAs and LEAs maintenance of equity requirements for FY 2022 and 2023. More guidance coming from USDE! 12

Removed from ARP ESSER/ESSER III • ESSER I and II both allow for use of funds but not included in ARP ESSER / ESSER III 13 • Providing principals and other school leaders with the resources necessary to address the needs of their individual schools • Activities allowable under Mc. Kinney-Vento (separately funded)

Fundamental Changes to the Application for Funds • Within 60 -days must accept funds • • Accept funds in application Submit executed Transmittal and Acceptance Form Sign assurances Provide a GEPA statement (or refer to an existing one that applies to these funds as well) • Submit the budget at a later date • • Must allocate correct proportion for addressing learning loss (at least 20%) Budget and plan for full allocation within the award years • • • 14 2019 -2020 (March 13 -June 30, 2020) 2020 -2021 -2022 -2023 Tydings period 2023 -2024 Reminder: Can only draw down up to 2/3 of allocation until CDE receives the full award to the state

ARP ESSER III Grant Codes Funding Grant Code ESSER III – LEA Allocation (80% of LEA’s allocation) ESSER III – LEA Learning Loss Set. Aside (20% of LEA’s allocation) – will be budgeted as a set-aside in the application budget 4413* *Program code coming soon for learning loss set aside. This is how you will track these expenditures. 15

Budgeting Reminders • Avoid funding cliffs • • • Plan for activities that are short-term If paying for salaries and benefits, consider long-term impacts of not having these funds into the future Consider a plan to reduce the percentage of ESSER funds being used over time • • • 16 2020 -2021 – 50% of funds 2021 -2022 – 35% of funds 2022 -2023 – 15% of funds

Questions? Future Topics? 17

We will be discussing the following at next week’s Office Hours • Using ESSER funds to provide supplemental meals • Davis Bacon rules that apply to using ESSER funds for construction purposes • ESSER I Carryover Application • Additional data needed for CDE to complete ESSER I Reporting (methods used for tracking student engagement and participation) • Calculating proportional FTE 18

CDE Team Contact Information ESSER • Nazie Mohajeri-Nelson, Director of ESEA Office (mohajeri-nelson_n@cde. state. co. us) • De. Lilah Collins, Assistant Director of ESEA Office (collins_d@cde. state. co. us) Fiscal Experts • Jennifer Okes, Chief Operating Officer (okes_j@cde. state. co. us) • Kate Bartlett, Executive Director of School District Operations (Bartlett_k@cde. state. co. us) • Jennifer Austin, Director of Grants Fiscal Management (Austin_j@cde. state. co. us) • Robert Hawkins, Grants Fiscal Analyst (Hawkins_s@cde. state. co. us) • Steven Kaleda, Grants Fiscal Analyst (Kaleda_s@cde. state. co. us) • Adam Williams, Financial Data Coordinator (Williams_a@cde. state. co. us) …in partnership with the Governor’s Office and Office of the State Controller 19