CDBGCV Application ELIGIBLE APPLICANTS The following organizations and

CDBG-CV Application

ELIGIBLE APPLICANTS The following organizations and entities may apply for grant funds: a. Nonprofit organizations including community and faith-based organizations. Organizations must be registered with the Internal Revenue Service as a 501(c) (3) entity to be eligible to apply for this funding opportunity.

ELIGIBLE APPLICANTS All applicants must be registered and in good standing with the System for Award Management to be eligible for this funding. Non-profit organizations, including faith-based organizations, may apply for grant funds. Grant awards to non-profits, including faith-based organizations shall not be used for religious activities. Award subrecipients shall not require program participants to participate in religious activities in order to receive services.

ELIGIBLE APPLICANTS To register in SAM, at a minimum, you will need the following information: • Your DUNS Number, Legal Business Name, and Physical Address from your Dun & Bradstreet (D&B) record. If you don’t already have one, you can request a DUNS Number for FREE from D&B (https: //www. dnb. com/duns-number/get-a-duns. html) • Your Taxpayer Identification Number (TIN) and Taxpayer Name associated with your TIN. Review your tax documents from the IRS (such as a 1099 or W-2 form) to find your Taxpayer Name • Your bank’s routing number, your bank account number, and your bank account type, i. e. checking or savings, to set up Electronic Funds Transfer (EFT)

APPLICATION INSTRUCTIONS PLEASE READ ALL INSTRUCTIONS BEFORE BEGINNING YOUR APPLICATION 1. Organizations applying should submit only one application per project requesting funding. More than one application may be submitted by an applicant, for separate projects. 2. If an applicant submits their application, then later (but before the deadline, November 8, 2020) wants to amend their responses, applicants will have to submit a new, separate, application for the program/project. It will be applicant’s responsibility to inform The Office of Housing and Community Development (OHCD) which version of the application should be presented to the Community Development Committee for consideration before the deadline. If no selection is sent to OHCD, only the most recent version will be sent for review.

ELIGIBLE APPLICANTS 4. Once this application is live, we will only respond to questions submitted through email. Please contact Martias Kendrick at martias. kendrick@cityofclarksville. com and Brittney Cates at brittney. cates@cityofclarksville. com. The answers and responses will then be posted on the City's website. 5. Please review the sections below for more information about this funding opportunity; Including the text of each question on the application and CARES Act specific language.

GENERAL GRANT INFORMATION CARES Act Specific Information: (For December 2020 to June 2021 Grant Period) The CARES Act featured specific language detailing how the funds from the Act would impact a variety of federal programs. HUD has released further guidance about use of the CARES Act funds disbursed by the department. Below is a quick summary of the most pertinent information for each of the grants offered thru this application. Applicants are encouraged to review the text of the CARES Act (https: //home. treasury. gov/policy-issues/cares/state-and-local-governments), and all HUD guidance offered on the subject (https: //www. hud. gov/sites/dfiles/CPD/documents/FR-6218 -N-01 -CDBG-CV-clean-8 -7 -20 header-for-posting. pdf).

GENERAL GRANT INFORMATION Community Development Block Grants (CDBG) CDBG funds awarded to the City of Clarksville OHCD are used to contribute to the development of viable urban communities by providing decent housing, suitable living environments, and expanded economic opportunities, principally for low- and moderate-income persons. From the federal level, the Department of Housing and Urban Development has set three national priorities based on the Housing and Community Development Act for Community Planning and Development (CPD) Programs; “(1) To ensure decent housing; (2) To create and maintain a suitable living environment; and (3) To expand economic opportunities”. On the local level, each city can select their own objectives and priorities that will meet the needs of their community. This funding announcement is for the Public Services section of the CDBG allotment from the CARES Act. OHCD utilizes the Public Services component of CARES CDBG to address needs related to homelessness.

SERVICE CATEGORIES OHCD will accept applications for CARES Act funding from eligible organizations that can operate programs which address the categories of services listed below. Organizations are permitted to apply more than once if they wish to operate more than one project. Different categories can be included in the same project. Each activity must meet a national objective, be an eligible activity, AND be carried out to prevent, prepare for, and/or respond to the Coronavirus.

SERVICE CATEGORIES 1. Services for Persons Currently in Housing (Homelessness Prevention) 2. Services for Persons who are Currently Homeless 3. Rehousing Services 4. Services Only for Persons Living with HIV/AIDS

SERVICE CATEGORIES Lobbying is Prohibited For the purposes of this application process, lobbying means any oral or written communications by applicants for this grant and/or representative(s) employed or retained by them, with members of the Clarksville City Council and/or staff, City of Clarksville Government Officials and/or staff, in order to attempt to influence the outcome of this process. This grant application process begins when OHCD notifies the public of the grant opportunity and continues through the application process. The prohibition on lobbying ends at the time OHCD announces the close of this opportunity. Prohibited lobbying activities include, but are not limited to:

SERVICE CATEGORIES o Any attempt to influence the outcome of the CDBG Fund process, through in-kind or cash contributions, endorsements, publicity, or similar activities; o Any attempt to influence the outcome of the CDBG Fund process through communication with any panel member or employee of the City of Clarksville. o Any attempt to influence the CDBG Fund process by preparing, distributing or using publicity or propaganda, or by urging members of the general public or any segment thereof to contribute to or participate in any mass demonstration, march, rally, fund raising drive, lobbying campaign or letter writing or telephone campaign. o Any attempt to improperly influence, either directly or indirectly, an employee or officer of the City of Clarksville to consider or act regarding the CDBG Fund process. Requesting technical assistance prior to the application deadline is not considered lobbying.

GRANT APPLICATION TIMELINE Application Deadline is Sunday, November 8, 2020 at 11: 59 P. M. Funding Decision : December 3, 2020 Contact Preparation: December 4, 2020

QUESTIONS 1. I have read the guide which accompanies this application?

QUESTIONS 2. Legal Name of Organization

QUESTIONS 3. Name of project requesting funding

QUESTIONS 4. Please provide a summary of the project that you are requesting funds for

QUESTIONS 5. Contact Information of Person Completing this Application. Please include name, email, phone number, and job title.

QUESTIONS 6. Please attach a current listing of your organization's board of directors. Please include names, addresses, phone numbers, email addresses, and work numbers.

QUESTIONS 7. What is your Organization’s Tax ID/Employer Identification Number? (More information available at: https: //www. irs. gov/businesses/smallbusinesses-self-employed/employer-id-numbers)

QUESTIONS 8. Please attach a copy of the organization’s IRS determination letter (Instructions on obtaining a copy of determination letter https: //www. irs. gov/charities-non-profits/eo-operational-requirementsobtaining-copies-of-exemption-determination-letter-from-irs )

QUESTIONS 9. If your organization expends $750, 000 or more in federal grant funds within a single year, please attach the organization’s last two Single Audits, including the executive letter, below. If your organization does NOT expend $750, 000 in federal grant funding annually, please instead attach the last two financial audits of your organization performed by an independent audit firm below. If there is no audit to submit for your organization, please attach a brief narrative explaining why none is available.

QUESTIONS 10. Which category of services will this project provide? Check all that apply. (What the funding will be used to accomplish)

QUESTIONS q. Homeless Prevention Services (Services to help people maintain their current housing) q. Services for persons who are currently homeless q. Rehousing Services q. Services only for persons with HIV/AIDS

QUESTIONS 11. How long has this project served its target demographic? Notes: Reimbursement costs incurred before January 21, 2020 will not be eligible. q Program would be new, requesting this funding to establish in response to pandemic q Less than 1 year q 1 – 5 years q Over 5 years, up to 10 years q More than 10 years

QUESTIONS 12. Briefly state the overall goal of the project requesting funding. Include description and duration of services.

QUESTIONS 13. What community need will be addressed by this project? How did your organization determine that this need exists? Include a description of your organization’s needs assessment for this proposed project. (quantitative or qualitative analysis) What will this funding allow you to accomplish toward addressing this need that would otherwise not be possible?

QUESTIONS 14. Number of units served over the next 6 months if funded at requested level (Please specify household or individual persons. List estimated total number of persons served if using households as the unit of measurement. )

QUESTIONS 15. How will your organization record these outcomes? Describe data entry practices and other data policies at your organization, such as if there is a designated data entry position at your organization. If yes, is that position also involved in day to day program operations, or do they only process data?

QUESTIONS 16. What is the maximum income a person/household can make and still be eligible for this program? (Max hourly/monthly/annual pay or max % area median income/% of federal poverty level to be eligible for services. If program does not check income/does not have income limits - note as such in your response. Eligibility for CDBG is limited to 80% of Area Median Income. Persons who are currently homeless are presumed eligible and do not need to document income. )

QUESTIONS 17. If this program provides direct rent assistance for participants - what is the maximum number of consecutive months a person can receive the assistance? (Enter "N/A" if project will not provide direct rental/housing assistance. )

QUESTIONS 18. How will your organization utilize these funds to counteract COVID-19 challenges? How will the service provided by your organization serve people affected by the coronavirus pandemic? How is your organization coordinating with local health professionals to ensure services comply with medical advice during this pandemic? Has your organization altered its service delivery in response to the pandemic? How?

QUESTIONS 19. How will this project ensure all eligible persons have access to its services? Even those not served by other programming from your organization.

QUESTIONS 20. How will your Organization utilize this COVID-19 supplemental funding to contribute to your Organizations’ long-term vision for improving equity-based challenges in Clarksville?

QUESTIONS 21. What is the total amount of funding being requested in this application for this project? Round to the nearest hundred. (i. e. $5, 000 instead of $4, 986)

QUESTIONS 22. If your Organization has applied to other sources to fund this project: (Local or federal/state pass -through dollars from a City of Clarksville department aside from OHCD? A private philanthropic group, other unit of government, or any other source to operate this program for any length of time between now and June 2021? A payout from the organization's insurance company? A Payroll Protection Program agreement with the federal government directly? Etc. ) 1. Provide the name of each source applied to, 2. Amount Organization applied to receive from each source, 3. If the Organization’s application(s) has/have been approved by the funder, 4. Amount Organization has received from the funder(s) to date at the time of this application, 5. How much funding remains from each outside source, if any has been obtained to date, 6. Provide details about the funding such as if it was a single advance payment, series of scheduled advance payments, will be provided to Organization on a reimbursement basis for expenses incurred, etc. 7. Enter “N/A” if Organization has not applied to other outside sources to fund this project at the time of this application. .

QUESTIONS 23. Provide a detailed line item budget for this program, including ALL funding sources (both current/projected or max authorized reimbursement amount) – not just the funding being applied for in this application. Round all amounts being requested in this application to the nearest hundred. Click the link below for a copy of the budget template. It is located on our website under the Public Service Forms labeled "Work Program Budget". Other budget templates will NOT be accepted. https: //www. cityofclarksville. com/1009/Grants-Resources. Links-Technical-Assista

SIGNATURE Please provide an electronic signature below John Q Public

PRE-CONTRACT REQUIRED DOCUMENTS Please go to the City of Clarksville's website and fill out all of the pre-contract required documents located on our Grant Resource Page. This section is where you will submit those documents. https: //www. cityofclarksville. com/1009/Grants-Resources-Links. Technical-Assista