CCWIS Webinar Monthly Updates March 24 2021 Comprehensive

CCWIS Webinar Monthly Updates March 24, 2021 Comprehensive Child Welfare Information System Strengthening CONNECTIONS for caseworkers, children, and families January 27, 2022

January 27, 2022 Agenda v. General CCWIS update v. Citrix to VDI and MFA v. Person Merge-Split Training v Data Exchanges v 3 rd Party Software Considerations v "Mobile Apps" for CONNX 2

January 27, 2022 3 General CCWIS Update • CONNECTIONS focus on FFPSA and SCR Reform this year, sprinkling in small number of other enhancements as able. • New IT resources for data exchange work requested (2 in Jan, 1 in early Mar); awaiting DOB approval. • Adding resources for FFPSA in 2022; hope is this will allow for work on other priorities as well. • Work continues on federal submissions due May 2021 • Annual APDU (advance planning document update) • Annual DQP (data quality plan update) • Biennial Data Quality Review report (new) • New! DW may be included as part of CCWIS • Staff update

January 27, 2022 4 CONNX Citrix to Vmware (VDI) and MFA Why? • The Citrix platform is at end-of-life and no longer supported. In addition, it does not meet current NYS multi-factor authentication (MFA) security requirements. 2 Separate VDI Initiatives • CONNX to VDI - Not to be confused with ITS’ local VDI desktop pilot • CONNX to VDI = instead of clicking the Citrix icon, users will click the VMware icon

January 27, 2022 5 CONNX Citrix to VDI and MFA (cont’d) Rollout • Pilot Jan – March 2021 • 1 st Phase Regional Rollout: Most counties and VAs • All users able to use the VMware Horizon Client (preferred access method) • 2 nd Phase Regional Rollout: Counties and VAs who need to use the URL access method • • Use local VDI desktop and can’t have 2 sessions open due to local network constraints; Thin client Schedule TBD (resolving intermittent copy/paste issue)

January 27, 2022 CONNX Citrix to VDI and MFA (cont’d) • Weekly email communications started in Oct/Nov 2020 to Directors of Services, LAN Admins, and Security Coordinators - continue • Status Updates, Schedule, How to Prepare, FAQs • RSA tokens, VMware Horizon Client installation • CONNECTIONS web page has FAQs and informational/guidance documents • CONNECTIONS Bulletins posted in system for all users 6

January 27, 2022 7 Person Merge/Split Web. Ex Training We are pleased to announce the launch of a new Web. Ex training from PDP: Performing Person Merges and Splits in CONNECTIONS!

January 27, 2022 8 Person Merge/Split Web. Ex Training To locate the training in HSLC: https: //www. hslcnys. org Trainee Population: CONNECTIONS users with the Person Merge/Split business function or users who will have the BF added after the training

January 27, 2022 9 Data Exchanges 2 sub-committees to begin work on: • Progress Note Narrative Export requirements • • Reps from Abbott House, Children’s Aid, Kidspeace, Mercy First, NY Foundling, SCO, ACS, and Genesee County, added Monroe County and Jewish Board Resource Management data exchange requirements • Reps from Abbott House, Children’s Aid, Mercy First, NY Foundling, SCO, ACS, Genesee County, and Suffolk County ü Business requirements (gathered use cases) Technical requirements • We emailed a list of questions related to PN Exports. Thanks for responses! Will schedule meeting with sub-committee; timeframe TBD based on priorities and resource constraints. q Security requirements DX development activities will begin when we can hire the resources requested (currently with DOB for approval)

January 27, 2022 10 3 rd Party Software Considerations • We have been discussing 3 rd party tools that might be beneficial statewide, that could be complementary and interface with CONNECTIONS • Foster Parent Recruitment/Licensing Software • NYC ACS piloting Binti; some other counties as well • Digital forms/documents/mobility • Held calls with the 12 counties that already use Northwoods or Diona in Jan-Feb 2021. • OCFS will determine if we are able to move forward with a statewide procurement. • May focus more on developing “Mobile Apps” for CONNX functions; including associated APIs

January 27, 2022 “Mobile Apps” for CONNX What CONNECTIONS functions would be beneficial for workers to have in the field, able to be used from mobile devices? 1. Progress Notes 2. What else? Ø Think of something later? Send suggestions to ccwisteam@ocfs. ny. gov 11

January 27, 2022 Ideas, suggestions, questions, general feedback: Email us! CCWISTeam@ocfs. ny. gov 12