CCS Hungary AWB Integrated Forwarder system package Introduction

CCS Hungary AWB Integrated Forwarder system package

Introduction CCS Hungary Integrated Forwarder system package main task is to realize the fully automated and precise air export/import process from receiving the order from shipper till the financial close of export/import file. The system was developed with the help of the operation and management of many forwarding agents to serve their concrete needs, therefore we hope you will find it very useful in the daily routines as well as in decision making. CCS Hungary ISped supports and satisfy the requirements of the latest trends and standards like: • EDI communication with partners (e. g. : forwarding agents, financial partners, customs etc. ) • Standard IATA messaging (e. g. : FWB, FHL, FSR, MQR, TQR etc. ) with handling agents and airlines • Non-standard IATA messaging with handling agents (BEA, USR) • Printing bar coded air waybills, bar coded labels, bar coded receipt with normal laser printer • Web based tracking system on different levels • ISO/TQM • PC/Windows based

Introduction With the help of CCS Hungary ISped: n the daily operational tasks become easier and faster for the convenience of staff n all information and status of export/import shipments can be stored electronically and are available at one time for every user. n reports required by local authorities can be gathered easily from the system n shipments’ data and statuses are available on your website for the convenience of your customers n tailor made print forms will be generated by the system for every single shipment n Cost and incomes can be linked automatically and manually to every single shipment to count the profit on them n several statistics can be generated from system to help in decision making

System Architecture & Communication channels SITA TELEX NETWORK X 25 INE LEASED L CCS Hungary center Int. Ground Handlers’ system G W SITA GW SI TA s n er io t n t c ar ne n P co o t SL es D A ac f er t In Web. Track WINDOWS FILESERVER CCS Hungary ISped Server (Database) Loc al n etw ork Airlines system Local Handling Agent’s system LINE LEASED EM OD L/M ADS SITA GW DIAL-UP Internet EXPORT OPS CCS Hungary ISped client Lo ca l Loca l net work ne tw or k FINANCIAL DEPARTMENT CCS Hungary ISped client w/o FS IMPORT OPS/ LOCAL OPS, CUSTOMS CCS Hungary ISped client w/o FS

Main functions and advantages of CCS Hungary ISped n n n n Client-server technology. Up to minute fresh schedule information can be obtained from airline systems directly. Lots of IATA standard messages sent and received/processed. The system helps you to make IATA standard master (MAWB) and house (HAWB) air waybills with automatic/manual/ULD/as agreed rating. Full function autorating and autopricing are included. You can save air waybill masks and use them later to issue similar air waybills quicker. You can print/reprint AWBs with matrix or laser printer. You can send FWB (Master Air waybill data), FHL (House Air waybill IATA data) messages electronically to airlines and handling agents. You can avoid the high cost charged by airline for manual entry of MAWB and HAWB into their system. Also at handling agents you may have a shorter flight closing time if you send previously the data of your shipments.

Main functions and advantages of CCS Hungary ISped n n n n The software is designed for network use, there is one database, no double entry, all the user can see the same information. Up to minute fresh schedule information can be obtained from airline systems directly. You can make/modify/cancel cargo reservations computer-to-computer in partner airlines systems. Less manual work (phoning, mailing etc. ) to make a reservation. After the airline's office closed you can still make reservations. The system helps you to make IATA standard master (MAWB) and house (HAWB) air waybills with automatic/manual/ULD/as agreed rating. Full functional autorating and autopricing are included. You can save air waybill masks and use them later to issue similar air waybills quicker. You can print/reprint AWBs with matrix or laser printer (From 1 st of October, 2004 IATA permitted to print AWBs by laser printer on a plain paper – cost saving on special AWB paper and matrix printer). You can send FWB (Master Air waybill data), FHL (House Air waybill IATA data) messages electronically to airlines and handling agents. You can avoid the high cost charged by airline for manual entry of MAWB and HAWB into their system. Also at handling agents you may have a shorter flight closing time if you send previously the data of your shipments. Other important in-house information can be added to all the issued AWBs datasheet in the system, and also all the steps will automatically generate the necessary statuses.

n n n Other important in-house information can be added to all the issued AWBs datasheet in the system, and also all the steps will automatically generate the necessary statuses. To send pre-alerts AWBs can be saved as a picture and attached to an email. You can print a HAWB manifest with FHL sending control to serve AMS customs systems all over the world. You can request status information (FSR/FSA) about shipments from handling agents and airlines. Accurate information from the handling agent’s and airline’s system will be received within a minute. You can avoid phoning to handling agent and with it the phone cost and valuable work time in case of busy phone lines. Also personal mistakes or misdirection can be avoided. Besides all the arrived messages will generate the necessary statuses of the given AWB. FSU (status information update) messages can be received from handling agents and carriers that they send automatically when status changes. In this case all the arrived messages also will generate the necessary statuses of the given AWB. IATA standard bar coded labels can be printed from the system. Packages without bar coded labels are in danger of loss or delayed at all the big airports around the world. Bar coded labels are required all around the world for the easier identification of shipments.

n n n You can receive into the CCS Hungary ISped “Notification of Arrival” messages and they are automatically added to the shipment history and will generate the datasheet of import shipment filling in with the arrived information. If required they can be printed out automatically upon receipt. You can list your arrived import shipments by handling agent and date period. You can plan your truck which will pick up the import shipments from each handling agent and control the last day of storage free days. Your work is supported with basic databases like airport and city codes, carriers and other charges. You can avoid the manual search for these must information for issuing an air waybill and in case the cost of buying IATA book. History for each shipment with all manual entries and automatic steps and related messages. Online help with suggested problem solutions. Help and user training in the same time. You can store the detailed data of your import and export shipments and the actual statuses of shipments which can be viewed also on your website for your customers. You can supply a web based tracking service for your customers. Every data of your shipments can be followed up easily later on, no need of manual search (e. g. : reclamation, custom request etc. ) and storing all the papers of shipments.

n n n n In an „Attention” pop-up window different attentions appears about import and export shipments, such as last storage free day, daily booked shipments and many more. You can print out/save to file/send by mail your frequently used printings (e. g. : notification, delivery receipt etc. ) which will be automatically filled in with the shipment’s data by the system. No need of manual entry of shipment data to the print forms (avoid mistakes and time saving). You can store your frequently used tariffs. According to them and the stored shipment data the system automatically calculates the planned costs and incomes to cost datasheet. This function makes the receivable and payable invoice issuing simply and fast. You can store the payable invoices and make your receivable invoices from the system specialized for the forwarding agent’s needs. The costs and incomes can be connected to shipments one by one ; the frequently used expressions, such as MAWB, HAWB, routing easily can be marked on invoice. You can view your planned and real profit on each shipment with the help of the system during and after the import/export process. In case of loss on certain shipments, the reasons can be investigate easily. You can store other financial processes in the system such as cash turnover, bank receipt etc. The financial movements of your company can be strictly controlled. There is many possibility to make reports and statistics regarding the stored data. The decision making process is simply and controlled. In case of need CCS Hungary ISped easily can be interfaced to other forwarding agents’ system.

Main menu of CCS Hungary ISped Similar to every software, users have to log-in to CCS with entering their user name and password. This method is for protecting Forwarding Agents against stealing business information about their shipments by the competitors. Every taken step is recorded in the history with date, time, user name and transaction details.

Air Export Process

Air Export process Price quotation phase EDI Airlines Cargo System (like CCS Hungary BACH) (F lig ht Sc F he VR du Sc FV le he A Re du qu le es An t) sw er ) Inquiry for export by mail CCS Hungary ISped Offer for export by mail Shipper • Ask for flight schedule information

Ask for flight information before sending the offer

Air Export process Reservations phase EDI Paper flow FBL list) booked (freight Local Handling Agent’s system (like CCS Hungary BACH) Airlines Cargo Systems (like CCS Hungary BACH) Po Re ssibl ser e in vat t ion erfac sta e tus (F re ig (h. Ft R lige hst e FFR (F re Srcva F ig( hetio VR Fhlt duns ig. R hets le R Serc FFV Reeq vha FAA quue etdi esst) oun les t) ACn osn wfire m r)a tio n) Offer for export by mail Shipper International Forwarder In. In-house system CCS Hungary ISped POA for export shipment • Check flight schedule information • Make reservation Web. Track

Make a reservation after receiving POA

EDI Paper flow Air Export process „Ready for carriage” phase Cargo flow Local Handling Agent’s system (like CCS Hungary BACH) Commercial dox for export shipment Shipper Cargo arrival at own warehouse FW B, FHL ir Waybill) (Master and House A (M as te ra F nd W B Ho , F (A us HL ck e no FM Ai wl A r. W ed ay gm bi en ll) t) FM A ent) (Acknowledgem Airlines Cargo Systems (like CCS Hungary BACH) International Forwarder In. In-house system Pos s MA ible in WB t , HA erface WB FBL List) Booked (Freight CCS Hungary ISped • • • Issue AWBs Issue HAWB manifest Issue barbar-coded labels Pr in tl ab els Web. Track

Issue an AWB by IATA standards

Autorating (IATA rate & other cost)

Issue the HAWB manifest

Print bar coded labels

Air Export process Additional operational works before dispatch EDI Web. Track ce rfa es e t i n us le sta t b i ss ed Po n ter E St atu si nf or ma tio n CCS Hungary ISped • Shipper • • • International Forwarder In. In-house system ce fa tion t r n e nt ma e e i for ipm l ib in h ss nal ort s o P itio xp d te Adbo u a Enter and view all information about export shipment Enter net/selling rate Enter the necessary statuses Print/save to file/send by mail the necessary tailor made printings

Enter & View all export shipment data (MAWB)

Enter & View partner data of export shipment

Enter & View all export shipment data (HAWB)

Enter the necessary statuses

Print the tailor made print form

Air Export process Transportation phase EDI Paper flow Cargo flow FSU FW B ( M AW B data) Transfer Airport Shipper Destination Airport CCS Hungary ISped Hand over documents • Second carrier cargo system Hand over cargo ) te da Up us at St ht ig re (F Web. Track FW B ( M AW B data) FSA ( F r e i g ht Stat u s An swe r) FSR (F r e i g h t Statu s R equest) U FS Local Handling Agent’s system FS U( Fre igh t. S tat us Ha Up nd dat ove Ha e) nd r c ove arg o to rd ocu han me dlin nt s ga to h gen and t ling age Status nt informa tion er) Status Answ FSA (Freight est) Status Re qu FSR (Freight L FB ) st Li d e ok o B ht First carrier cargo system g i re F ( FSU Consignee Status information Web. Track Pos s Stat ible int e us i nfor rface mat whole ion Forwarder can follow the transportation process from the beginning till the very end, and statuses will be generated automatically from the received status messages International Forwarder In. In-house system

Ask for status information from handling agents & airlines system

Automatically generated statuses by the arrived telex messages

Air Export process Financial phase EDI Web. Track International Forwarder In. In-house system ce ice a f o v er int s, in e e s ibl ss sta tu o P d e ter n E St atu si nf o rm ati on CCS Hungary ISped ce rf a e t in ble oice i s s Inv Po • • Shipper After system calculates the autorates, unique fees can be entered Issue invoices for partner forwarder and shipper

Open the export shipment’s cost datasheet by clicking on shipment ’s unique ID# C l i c k o n I D #

Enter the unique fees next to automatically entered fees on cost datasheet

Issue the receivable invoice for partner forwarder from cost datasheet

Issue the receivable invoice for shipper from cost datasheet

Air Import process

EDI Air Import process Pre-alert phase Paper flow Web. Track Airlines System CCS Hungary BACH M A W B , H A W B FS U R FS FSR FS A U FS A FS da ta , s ta tu se s Local Handling Agent’s system CCS Hungary BACH Possible interface MAWB, HAWB data, statuses CCS Hungary ISped Pre-alert in e-mail International Forwarder In. In-house system • Partner forwarding agent sends pre-alert information in e-mail • Local forwarding agent enter the necessary AWB information and statuses Ask for additional status information from handling agents’ and airlines’ system • Consignee

Create a consol import MAWB & HAWB

Enter all the information about import consol shipment

Enter the partner data of import consol shipment

Enter the necessary statuses

Print the tailor made print form

Ask for status information from handling agents & airlines system

Automatically generated statuses by the arrived FSA/FSU messages

EDI Air Import process Shipment arrival phase Paper flow Cargo flow St at us in fo rm at io n FSU A BE x do nt e ial erc hipm t mm t s la e Co por va ex rri us for o a ho rg are Ca n w Ow International Forwarder In. In-house system e interfac Possible rmation nf o Status i Web. Track Airlines System CCS Hungary BACH Local Handling Agent’s system CCS Hungary BACH Com for e merci a xpo rt sh l dox ipm Carg ent o Own arrival at Handling agent sends the ware hous notification (BEA) when shipment e CCS Hungary ISped • arrived and received its customs registration number • • Handling agent hands over the shipment and its dox to forwarding agent After local procedures, Forwarding agent hands over shipment and dox to Consignee

Enter all the information about import consol shipment

Automatically and manually entered statuses by the arrived BEA, FSA/FSU messages

EDI Air Import process Financial phase Web. Track International Forwarder In. In-house system En Pos ter sib ed l sta e int tus erfa c es , in e vo ice us at t S n io at rm fo n i CCS Hungary ISped • • Po ss ibl e Inv inte oic rfac e e After system calculates the autorates, unique fees can be entered Issue invoices for consignee or for partner forwarding agent Consignee

Open the import shipment’s cost datasheet by clicking on shipment ’s unique ID# C l i c k o n I D #

Enter the unique fees next to autorates on cost datasheet

Issue the receivable invoice for consignee from cost datasheet

Further financial functions

Enter the automated rates

Issue the payable invoice of suppliers from cost datasheet

Issue temporary payable invoice of suppliers from cost datasheet

Enter payable invoice of suppliers from temporary payable invoice when paper form arrived

Print profit calculation by shipments

Enter bank transfers

Enter the cash circulation

Make reports There is a wide range of possible statistics. Many of them was made by the special requirements of the users.

Built-in databases and SITA teletype connection

SITA teletype communication center

Airlines and codes

Airport & City codes

Rates

Attentions

Payment conditions The system may be customized (e. g. : print forms, receivable invoices, interface, translate to local language etc. ) to your personal needs which can be realized in prior correspondence. Also the basic language of the system is English but if you require it easily can be translated to your local language. Regarding these facts we are offering two type of payment conditions: 1. Based on monthly paid fee 1. 1 The monthly fee of CCS Hungary ISped is EUR 99. 00/month. 1. 2 The minimum service fee of CCS Hungary ISped communication module is EUR 145. 00/user/month. 1. 3 The one time fee of installation and online training is EUR 128. 00 1. 4 The cost of tailor make the CCS Hungary ISped software depends on the agreed customizations and can be paid in full or by installments on monthly base. The service fee includes: - user license - till the summarized minimum service fee of installed communication modules, all the message communication is FREE, and only if this limit has been exceed has to be paid the real cost of your telex message communication. - one SITA address for the necessary SITA telex communication - software customization if the law environment or air industry standards change -online software support if all the conditions are given 2. Based on one time and monthly paid fee 2. 1 The one time fee of CCS Hungary ISped license for server and two client is EUR 4800. 00 The one time fee of the license for every additional clients is EUR 220. 00 /license This one time fee also covers the installation and the online training of the system. 2. 2 The minimum service fee of CCS Hungary communication module is EUR 145. 00/user/month Till the value of CCS Hungary communication module’s monthly fee all the message communication is FREE, and only if you exceed this limit has to pay the real cost of your telex message communication. The above fee also contains one SITA address for the necessary SITA communication. 2. 3 The cost of tailor make the CCS Hungary ISped software depends on the agreed customizations. We would be more than happy if you could visit us at Hungary and view how CCS Hungary Integrated Forwarder system package works in live. During your visit we could agree on the

Thank You for Your valuable time and attention, it was our honour to present You CCS Hungary In. Pro !