CCCApplyCCCTran Overview Achievements Tim Calhoon Director CCC Technology

Program 9: 00— 10: 00 am Opening Session Building: 2300 10: 00 am—

CCCApply / CCCTran – The People A New Xap Team Member! n CCCApply Steering

Our History and Mission n 1998 -2000 — Feasibility Study for Electronic Records Exchange

CCCApply – Success! n Over 1. 2 Million Applications in 2008

CCCApply – Success! 4, 026, 096 Student Accounts 4, 621, 168 Total Applications Processed

2009 Updates n n About 50 change requests submitted Over half of submitted requests

n n Based on focus group feedback A complete website redesign Easy access to

CCCTran – 2009 Awards! PESC 10 th Annual Best Practices Award 2009 Technology Focus

CCCTran Released July 2007 n No significant issues n 50, 000 Live Transcripts Delivered

Participating Institutions § § § § American River § Bakersfield § Butte § Canada

Serves over 300, 000 students n 200+ Locations Nationwide n More than 100 degree

CCCTran – Vision Request and combine transcripts into a composite student record for Academic

Development Accomplishments Specification ü Composite Transcript Request System Specification Piloting þ K-12 Transcripts via

CCCTran – What’s Next n More , More Colleges! Development n Build out XML

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CCCApply/CCCTran Overview & Achievements Tim Calhoon Director CCC Technology Center Butte College April 9, 2009

Program 9: 00— 10: 00 am Opening Session Building: 2300 10: 00 am— 11: 00 am Building: 800 10: 00 am— 12: 00 pm Building 900 Room: 905 11: 00 am— 12: 00 pm Building: 800 12: 00 pm— 1: 00 pm Building: 2300 1: 00 pm— 2: 00 pm General Session Building: 2300 1: 00 pm— 3: 00 pm Building: 900 Room: 905 2: 00 pm— 3: 00 pm Building: 800 3: 00 pm— 3: 30 pm Building: 2300 Welcome by Judy Young & Dr. Barberena, President CCC Introductions & Orientations—Tim Calhoon This Year’s Achievements & Updates- CCCTran/CCCApply Workshops Open PC Lab Stephanie Lin, Ceene Randle, Rachel Ugale CCCTran/CCCApply Workshops LUNCH Best Practices with CCCApply and CCCTrans presentations by users SLO Discussion—Tim Clow Best Practices- Sue Vaugh XAP New Product Presentation- Keith Franco Open PC Lab Ceene Randle, Rachel Ugale CCCTrans/CCCApply Workshops Q&A, Surveys, Prizes

CCCApply / CCCTran – The People A New Xap Team Member! n CCCApply Steering Members n CCCTran Steering Members n Project Team n Xap Team n Catherine Mc. Kenzie n Our Hosts at Chabot College

Our History and Mission n 1998 -2000 — Feasibility Study for Electronic Records Exchange by Yuba and Contra Costa supported development of: ¨ common application for admission CCCApply ¨ common transcript CCCTran n Goals for both applications: ¨ Improve data collection and integrity ¨ Create a standard format for the colleges ¨ Reduce workload and expense ¨ Improve the student experience

CCCApply Colleges 94 of 110

CCCApply – Success! n Over 1. 2 Million Applications in 2008

CCCApply – Success! 4, 026, 096 Student Accounts 4, 621, 168 Total Applications Processed

2009 Updates n n About 50 change requests submitted Over half of submitted requests approved ¨ Meet newly-mandated requirements ¨ Enhance CCCApply-en-Español ¨ Continue to enhance security ¨ Strengthen account & data integrity ¨ Make CCCApply easier to use Updates live March 31

n n Based on focus group feedback A complete website redesign Easy access to Explore colleges ¨ Apply to college ¨ Information for ¨ n n n n Parents Financial Aid College Costs Student Life Transfer Information Registration Support Services

CCCTran – 2009 Awards! PESC 10 th Annual Best Practices Award 2009 Technology Focus Award

CCCTran Released July 2007 n No significant issues n 50, 000 Live Transcripts Delivered n Inclusive & Diverse Steering Committee n ¨ CCC’s & CSU Participation ¨ A/R & IT Leaders ¨ Small Medium/Large/Colleges n Currently 45 institutions participating

Participating Institutions § § § § American River § Bakersfield § Butte § Canada § Cerro Coso § Chaffey College of San Mateo § College of the Sequoias § § Cosumnes River § Crafton Hills Cypress § De. Anza § El Camino § Evergreen Valley § Folsom Lake § Fullerton § § Hartnell § Merced § Mira. Costa § Moorpark § Oxnard § Palomar § Porterville § Riverside § Sacramento City San Bernardino Valley § § San Jose City § Santa Rosa Shasta § Skyline § Ventura 31 California Community Colleges CSU Channel Islands CSU Chico CSU East Bay CSU Fullerton CSU Long Beach CSU Monterey Bay CSU Northridge CSU Sacramento CSU San Bernardino San Diego State San Francisco State San Jose State National University of Phoenix 12 CSU’s (2 in procurement) UC Santa Barbara Proof of Concept 2 Private Universities

Serves over 300, 000 students n 200+ Locations Nationwide n More than 100 degree programs n ¨ associate, bachelor, master, and doctoral levels n 11, 000+ transfers annually from CCC

CCCTran – Vision Request and combine transcripts into a composite student record for Academic Planning and Degree Audit

Development Accomplishments Specification ü Composite Transcript Request System Specification Piloting þ K-12 Transcripts via CSIS Released þ District-wide Transcripts

CCCTran – What’s Next n More , More Colleges! Development n Build out XML functionality n Composite Transcript Request System

Thank you