CCCApply User Workshops 2010 CCCApply 2010 Annual Updates

CCCApply User Workshops 2010 CCCApply 2010 Annual Updates Rev. 1 a March 2010

Overview of 2010 Updates ® Over ® 50 change requests submitted Number and complexity similar to last year ® Over half of submitted requests approved by Steering Committee ® A few deferred/declined by Xap ® 75 -page specification submitted to Xap in November ® On CCCApply Project Center website, cccapplyproject. org/ ® Updates ® live on March 30 Some changes implemented earlier

Focus of 2010 Updates ® Meet new requirements ® Adjust Residency algorithm and flags ® Enhance CCCApply-en-Español ® Update BOGFW Application ® Generally improve consistency, accuracy, and ease of use ® Mostly text and layout ® Some minor operational changes

New Requirements ® Corrected ® 2009 ® AB Ethnicity & Race questions layout did not meet IPEDS guidelines 669: Residency for Foster Youth ® Will be discussed in Residency section ® Perjury warning for Residency pages ® Chancellor’s Office initiative to deal with Residency fraud ® New visa types

Changes to Ethnicity & Race ® 2009 version incorrectly mixed ethnicity and race checkboxes ® Four Hispanic ethnicity checkboxes ® Sixteen checkboxes in five race categories ® No changes to data or downloads ® Same options, just rearranged ® Definitions added to clarify options ® Standard and International Apps

New Ethnicity & Race Section 2009 2010

Perjury Warnings ® Worded to emphasize seriousness of false information about residency ® Top of Residency 1 and Residency 2 ® Meets CCCCO recommendation

Residency Adjustments ® Removed ‘intent’ question Confusing to applicants ® SAAM does not indicate that applicant’s statement is acceptable evidence of intent ® Evidence of intent is needed only for those in CA for over 1 but less than 2 years (2 years = intent) ® ® Had been asked of all applicants; if ‘No’, ‘stay and intent’ criteria could not be met

Residency Adjustments ® New ® cont’d question for Foster Youth Meets AB 669 requirement to grant residency to previous or current foster youth under 20 and now living in California On Residency 2, before contra-indicator section ® Asked only if applicant is under 20 ® If ‘Yes’: Residency Status 2, new integrity flag (70) ®

Residency Adjustments ® Residency cont’d Status 2 if: Out-of-state current or mailing address ® Under 19 and last high school was out-of-state ® Enrolled in out-of-state college within the last year ® ® Residency 1 status now means there are no inconsistent or contra-indicating answers for ‘stay-and-intent’

Residency Adjustments ® Year field for contra-indicator questions Helps colleges weigh the Yes response ® Error-checked for within 2 years ® cont’d

Enhancing Spanish Application ® Toggled English/Spanish for Notice to Applicants on Introduction page ® New menu option with same functionality as English Notice

Enhancing Spanish App cont’d ® New pop-up warning about loss of unsaved entries if language is toggled Xap architecture does not allow us to change this behavior, so warning was best option ® Pop-up occurs whenever language is toggled ®

Enhancing Spanish App cont’d ® Made Spanish link more prominent on Home Page From ‘CCAApply en español’ to ‘En Español’ ® Larger font ®

Spanish Terms and Majors ® Steering Committee requested separate English and Spanish lists of terms and majors that would toggle ® Xap declined; architecture does not support this option ® Colleges can: Use English only for terms and majors, or … ® Include Spanish in parentheses as part of term and major names ®

Changes to BOGFW App ® Dependency algorithm corrected All applicants who respond that “Parent(s) will not file” a tax return are considered to be dependent ® Was ANDed with ‘live with parents’; now ORed ® ® Method ® B (income) always required Previously, those who qualified by Method A did not have to enter income data ® 2010 -2011 ® version from CCCCO New income table; minor wording changes

Military Status for Reserves ® Some reservists had difficulty choosing correct Military Status ® New option added to drop-down menu ® ‘Currently in Reserves or National Guard (non-active)’ ® New ® ® wording for two other options ‘Veteran (active or reserve) discharged within the last year’ ‘Veteran (active or reserve) discharged over a year ago’

Revised Error Check ® Previously, concurrent HS & college students could not enter previous college attendance ® This is now allowed, but CCCApply prompts for confirmation

Account Creation ® ‘Suffix’ field added for name in Account Creation Consistent with name fields in application ® Some users included suffixes in last name ® ® Error message that password must be re-entered if there are other errors ® Xap cannot retain password responses

Made Help More Accessible ® Switched ® ‘help’ & ‘staff’ on website ‘Help’ now a main tab for greater prominence ® Restored support Xap email address for student

General Improvements ® Removed year from Introduction and My Applications pages ® Unnecessary; easy to forget to update ® Removed ‘(optional)’ from section heads on Needs & Interests page ® Unnecessary; encouraged non-responses ® Made ® text on all logon pages consistent Links from colleges differed from general logon

General Improvements cont’d ® Removed Application Instructions from Introduction page Some colleges do not want to receive transcripts ® Other instructions unnecessary ®

General Improvements cont’d ® Removed unnecessary prompt in Parent/Guardian section ® Section does not appear unless applicant is under 19 and not married or otherwise emancipated

General Improvements ® Clarified cont’d FAQ regarding admission Previously: ‘Admission to a California community college is open to any California resident possessing a high school diploma or equivalent. ’ ® Now: ‘California community colleges are required to admit any California resident possessing a high school diploma or equivalent. ’ ® ® Some content editable by CCC team Directory of Colleges ® FAQ (soon) ®

Parent/Guardian Ed Level ® Two new questions tentatively approved ® Implementation date TBD

Deferred or Declined ® Athletic survey for Title IX No consensus about how to implement ® Recommend using Supplemental Questions ® ® ‘Other’ ® Committee will wait for MIS to implement ® PINs ® on Supplemental page More information about requirements needed ® VTEA ® option for Gender migrant worker status Advised by CCCCO that it would not be appropriate to add to application

Deferred or Declined cont’d ® Various requests to modify Ethnicity and Race questions IPEDS and CCCCO set requirements for these questions ® Cannot modify most wording ® Cannot add or remove checkboxes ® Cannot require or error-check any responses ® ® See CCCApply 2010 Annual Updates Specifications for others

Summary of 2010 Updates ® Updates for new legislation and other requirements ® Significant changes to Residency algorithm ® Continued enhancement of Spanish application ® Various ‘tweaks’ to improve clarity, accuracy, and ease of use

For More Information ® Complete specification of 2010 Updates on CCCApply Project Center website ® Explanation for each change request ® Complete specification for each approved and implemented request ® Reason for each deferred or declined request ® Project Center: cccapplyproject. org

Thank you for attending!