Cataloging Films and Video Recordings Basic CEAL Committee
Cataloging Films and Video Recordings (Basic) CEAL Committee on Technical Processing March 31, 2011 University of Hawaii at Manoa Hamilton Library Presented by Peter H. Lisius Kent State University 1
What Will Be Covered �Focus on DVD cataloging ◦ Emphasis on both CJK and non-CJK materials ◦ Divided into basic and advanced concepts Presentation will use ◦ OCLC ◦ Cataloger’s Desktop ◦ RDA Toolkit Emphasis on video cataloging in AACR 2, with a discussion of RDA at 2
Basic Video Recording Cataloging (Morning) Concepts covered ◦ MARC workform template for a video recording ◦ Fixed fields ◦ Title/Statement of Responsibility ◦ Publication/Distribution ◦ Physical Description ◦ Notes ◦ Subject/Genre Headings ◦ Tracings 3
Advanced Concepts (Afternoon) DVD regions and players When to create a new record/duplicate records Parallel language records Items without collective titles Uniform titles Issues with series Video recordings of concerts, operas, and other performances 4
Advanced Concepts (Ctd. ) Subject/Genre Headings Video recordings as accompanying material Cataloging a set vs. cataloging an individual item PCC Bibliographic Standard Record Video recording cataloging in RDA 5
Tools/Sources: Cataloger’s Desktop AACR 2/LCRI ◦ Chapter 7 (in its entirety) ◦ Chapter 21 (especially: LCRI 21. 29 D) Subject Headings Manual (SHM) ◦ Focus on H 1913 6
Tools/Sources: Online (Cataloging) � Guide to Cataloging DVD and Blu-ray Discs Using AACR 2 r and MARC 21: http: //www. olacinc. org/drupal/capc_files/DVD_guide_fin al. pdf � LCSH Moving Image Genre-Form Headings: http: //www. olacinc. org/drupal/capc_files/Genre. Form. Hea dings. List. pdf � Genre/Form Headings at the Library of Congress: http: //www. loc. gov/catdir/cpso/genreformgeneral. html � Streaming Audio and Video (AACR 2 Cataloging Best Practices): http: //www. olac. org/drupal/capc_files/streamingmedia. p df 7
Tools/Sources: Online (General Reference) Internet Movie Database (feature films): http: //www. imdb. com/ Allmovie Guide (feature films): http: //www. allmovie. com/ Individual distributor’s websites (documentary films) 8
Tools/Sources: Print Ashley, Lowell E. , ed. Cataloging Music Moving Image Material. Canton, MA: Music Library Association, 1996. Hsieh-Yee, Ingrid. Organizing Audiovisual and Electronic Resources for Access. 2 nd ed. Westport, CN: Libraries Unlimited, 2006. Olson, Nancy B. Cataloging of Audiovisual Materials and other Special Materials. 5 th ed. Westport, CN: Libraries Unlimited, 2008. 9
Tools/Sources: CJK Reference (Chinese) China Movie Data. Base (Cn. MDb) = 中 国影��料� : http: //www. cnmdb. com/ 中国纪录片网 (CNJLP) by 中国广播 电视协会纪录片委员会和纪录百年文化 传播中心: http: //www. cnjlp. tv/index. asp 纪录中国 by 中国传媒大学电视系纪 录片研究所: http: //www. chinadocu. com/ 10
Tools/Sources: CJK Reference (Chinese, ctd. ) �象网 = fan. HALL (DV films): http: //fanhall. com/default. aspx Chinese Movie Database = 中文電影 資料庫 (Hong Kong? ): http: //www. dianying. com/ Taiwan Cinema = 臺灣電影網: http: //www. taiwancinema. com/mp. asp ? mp=1 11
Tools/Sources: CJK Reference (Japanese) Japanese Film Database (JFDB) = 日 本映画データベース: http: //jpitch. jp/jfdb/ YAMAGATA International Documentary Film Festival (YIDFF) = 山形国際ドキュメンタリー映画祭: http: //www. yidff. jp/ NII Webcat Plus (NII Catalog-- useful resource for NACO work): http: //webcatplus. nii. ac. jp/ 12
Tools/Sources: CJK Reference (Korean) Korean. Film. org: http: //koreanfilm. org/ Han. Cinema (Korean Movie & Drama Database): http: //www. hancinema. net/ Ko. Biz (Korean Film Biz Zone): http: //www. koreanfilm. or. kr/jsp/index. js p 13
MARC Workform Template for Video (Used at KSU): Footnote 14
MARC Workform Template: Fixed through 090 Fields 15
MARC Workform Template: 245 through 511 Fields 16
MARC Workform Template: 508 through 830 Fields 17
Ending Punctuation for Variable Fields (Document Used at UCSD) Link to document containing instructions for ending punctuation in ALL MARC fields: http: //tpot. ucsd. edu/msd/catpolicies/bibitem/docs/punct. html 18
Next Section Field-by-field “dissection” of bibliographic records in OCLC Will include discussion of MARC tagging conventions in conjunction with relevant AACR 2 rules/LCRIs throughout Full examples included at the end 19
Fixed Field Example 20
007 Field for Videorecordings Used to code physical characteristics of an item May also be used for accompanying material Should reflect the condition in the form item was issued (i. e. , no changes reflecting local practices should be added to master record) 21
007 Field Example $a – Category of material $b – Specific material designation $d – Color $e – Videorecording format $f – Sound on medium or separate $g – Medium for sound $h – Dimensions $i – Configuration of playback channels 22
020 Field: ISBN 23
024 Field: Standard Number (Types) UPC (Universal Product Code) ◦ 12 digits long; two small digits at the start and end under a barcode ◦ Widely used in U. S. and Canada EAN; EAN-13 (European Article Number) ◦ Known now as European Article Number; Japanese Article Number in Japan ◦ 13 digits long ◦ Bar. Code 1 (useful website about 24 UPC/EAN): http: //www. adams 1. com/
024 Field: Standard Number (Types) ISRC (International Standard Recording Code): http: //www. usisrc. org/ ◦ Internationally recognized identification tool for sound and music video recordings; popular in China/Taiwan ◦ 12 digit alphanumeric characters, four elements: Country; Original Owner; Year of Recording; Recording: ◦ Proceeded by “ISRC” designation 25
024 Field: Standard Number (UPC) 1 st indicator 1; 2 nd indicator blank 26
024 Field: Standard Number (UPC) (ctd. ) 27
024 Field: Standard Number (EAN/JAN) First 3 digits represent country (Japan) South Korea 28
024 Field: Standard Number (ISRC) Can add optional $d (for additional coding) • Country (CN for China) • Original owner (A 03) • Year of Recording (03) • Recording (0055) 29
024 Field: Standard Number (ISRC) (Ctd. ) 30
028 Field: Publisher’s Number (Principles) Formatted publisher numbers for sound recordings, printed music and videorecordings First indicator ◦ 0 (Issue number for sound recordings) ◦ 1 (Matrix number for sound recordings) ◦ 2 (Plate number for music) ◦ 3 (Other music number, usually publisher, for music) 31
028 Field: Publisher’s Number (Principles, Ctd. ) First indicator 4 for Videorecordings Second indicator, usually: ◦ 0 (No note, no added entry), or; ◦ 2 (Note, no added entry) OLAC guide shows example of using 2 nd indicator 0, but this contradicts what is usually done for music Most ILS systems don’t read 028 indicators, anyway (my experience) 32
028 Field: Publisher’s Number (Principles, Ctd. ) $b – usually matches what is in the Distributor/Publisher field of 260 ($b also) Problems: ◦ Lack of clarity when something is a publisher’s/distributor’s number ◦ 33
028 Field: Examples 34
028 Field: Examples (Ctd. ) 35
028 Field: Examples (Ctd. ) 36
041 Field Used when the fixed-field element Lang is insufficient to convey full information for a multilingual item or for an item that involves translation Used in conjunction with 546 language note Subfields common to videorecordings ◦ $a – Text/sound-track or separate title ◦ $g – Accompanying material ◦ $h – Original and/or intermediate translations of text ◦ $j – Subtitles or captions 37
041 (and Coinciding 546) Examples 38
Chief Source of Information AACR 2 7. 0 B 1 � The chief source of information for motion pictures and videorecordings is (in this order of preference): ◦ a) the item itself (e. g. , the title frames) ◦ *Title frames can be either opening or ending credits; use judgment here (emboldened text is mine) ◦ b) its container (and container label) if the container is an integral part of the piece (e. g. , a cassette) � If the information is not available from the chief source, take it from the following sources (in this order of preference): ◦ Accompanying textual material (e. g. , scripts, shot lists, publicity material) ◦ Container (if not an integral part of the piece) other sources 39
Prescribed Sources of Information AACR 2 7. 0 B 2 Area Prescribed Sources of Information Title and statement of responsibility Chief source of information Edition Chief source of information, accompanying material, container Publication, distribution, etc. Chief source of information, accompanying material, container Physical description Any source Series Chief source of information, accompanying material, container Note Any source Standard number and terms of availability Any source 40
Title Information: 245 $a, h, b; Main Entry Issues Follow same rules for title transcription of other formats (AACR 2 7. 1 B-D) GMD: $h [videorecording] immediately follows $a (also $n or $p if used) Due to diffuse nature of responsibility, main entry is almost always given as title main entry (AACR 2 21. 6 C 2) Exception: Music videos containing collections of music performed by a principal performer (LCRI 21. 23 C) 41
Title Information: Examples 42
Title Information: Examples 43
Title Information: Examples 44
Title Information: Examples 45
Title Information: Examples 46
Title Information: Examples 47
Statements of Responsibility: 245 $c (AACR 2 7. 1 F) Persons/bodies in chief source of information with a major role in creating a film Production companies generally listed first Producer, director and writer also listed For performing arts videos, composers, librettists and choreographers might also be listed Others given in a 508 note (Creation/production credits) 48
Statements of Responsibility: Examples (etc. ) 49
Statements of Responsibility: Examples 50
Statements of Responsibility: Examples (etc. ) 51
Statements of Responsibility: Examples 52
Statements of Responsibility: Examples 53
Statements of Responsibility: Examples 54
Title Added Entries: 246 Fields AACR 2 21. 30 J ◦ Added entry under title proper ◦ Policy of the cataloging agency ◦ Variant titles significantly different from title proper LCRI 21. 30 J ◦ Contains very detailed instructions of LC policy ◦ Covers other title information, parallel titles, abbreviations, numbers, etc. 55
Title Added Entries: Examples 56
Title Added Entries: Examples Title screen Disc surface 57
Title Added Entries: Examples 58
Title Added Entries: Examples 59
Title Added Entries: Examples 60
Title Added Entries: Examples 61
250 Field: Edition Statement Edition statement (250 field) Go with what is found on container: Widescreen ed. , full screen ed. , 2 disc, special ed. , etc. Information may also go into 538 note field (more on that later) 62
250 Field: Examples 63
250 Field: Examples ? 64
260 Field: Publication Information Publication, distribution area Usually place and production company listed here have to do with the distributor Dates: use “c” dates if found on chief source; if not, date should go in brackets 65
260 Field: Publication Information (from OLAC document) 66
260 Examples (Copyright symbol on end credits) 67
260 Examples (Copyright symbol on disc surface) 68
260 Examples © 2010 (© 2009 on film; © 2010 on package: transcribed [2010] on bibrec) 69
Physical Description Area: 300 Field Considerations ◦ $a – Number of items, type of unit, playing time ◦ $b – basic sound and color designations ◦ $c – dimensions (4 ¾ in. for DVDs) ◦ $e – accompanying material/physical description (if applicable; a 500 note might be preferable for extensive/complicated material) 70
Notes: 5 xx fields Notes in AACR 2 order (AACR 7. 7 B) Common notes specific to videorecordings ◦ Physical description note relating to DVD (538) almost always first (decided to be note of “primary importance” by most institutions) ◦ Language (546) ◦ Credits (Participant/performer (511); Creation/ production (508)) ◦ Original production information (518/500) ◦ Summary notes (520) ◦ Special features (500) 71
Physical Description Note: 538 Field “DVD” or “VHS” at the beginning of note Specifications for DVDs including: ◦ Visual aspect ratio ◦ Region in which a DVD can be played (North America is Region 1; Region 0 means all regions) ◦ Audio specifications: stereo, mono, 5. 1 surround, etc. ◦ Recorded DVDs (e. g. , DVD-R) possibly not playable on all standard players 72
Physical Description Note: 538 Field (Visual aspect ratio) Ratio of the image’s width to height, Expressed as two numbers separated by colon: ◦ 4: 3 (standard television) ◦ 16: 9 (HDTV) ◦ 1. 85: 1; 2. 39: 1 (Theaters) 73
Physical Description Note: 538 Field (DVD regions) 74
Physical Description Note: 538 Field (DVD regions) 75
Physical Description Note: 538 Field (Audio specifications) Denotes playback sound capability Stereo (2 channels of sound) 5. 1 surround (L-R front, L-R surround, center speakers; “. 1” denotes a subwoofer) Mono (single channel of sound) 7. 1 surround: same as 5. 1 but with another set of surround speakers (Starting to be used with Blu-rays) 76
Physical Description Note: 538 Field (Recorded vs. Pressed DVDs) 77
Physical Description Note: 538 Field (Other issues) Playback standards for DVDs NTSC (National Television System Committee) ◦ Used in most of North America, South Korea, Taiwan and Japan, etc. (North Korea too? ) PAL (Phase Alternation by Line) ◦ Mainland China, etc. 78
Physical Description Note: 538 Field (Examples from Containers) 79
Physical Description Note: 538 Field (Examples of Notes Themselves) 80
Physical Description Note: 538 Field (More Examples) 81
Language: 546 Field Special considerations for DVDs ◦ Original language ◦ Subtitles (and are they optional or not? ) ◦ Closed-captioning ◦ Dubbing Sources of language information $a, j and h in 041 field should match what is in 546 field 82
Language Note (and Coinciding 041 field): Examples 83
Language Note (and Coinciding 041 field): CJK Examples 84
Language Note (and Coinciding 041 field): CJK Examples 85
Language Note: Closedcaptioning Need to add genre heading for this (will discuss genre headings in Advanced session) 86
Credits: 511 Field Participants/Performers Cast, performers, narrators, interviewers, hosts, etc. First indicator “ 1” to display “cast” (mostly for feature films); first indicator “ 0” for other types of participants Use judgment as to who to include/exclude 87
Credits: 508 Field Creation/production credits Individuals listed here might include designers, photographers, editors, etc. Those listed in 245 $c not repeated here (i. e. , individuals listed in 508 have a more minor role) As in 511, use judgment as to who to include/exclude 88
Credits: 508 Field (Olson’s suggested order of contributors) Based on former LCRI 7. 7 B 6 (CSB 22): ◦ ◦ ◦ Photographers, cameramen, cinematographer Animators Artists, illustrators, graphics Editors of any kind Narrators, voices (goes in 511 now) Music (including composers and performers; usually in 508 for non-performance-specific films) ◦ Consultants/Advisors Usually assistants, associates, executives, consultants, engineers, writers of guides excluded here 89
Credits: Basic Examples 90
Credits: 508, 511 & Issues with CJK AACR 2 1. 0 E 1 Give information in language/script as it appears in: Title/Statement of Responsibility; Edition; Publication, Distribution, etc. ; Series All other elements (e. g. , most 5 xx fields) in language of the cataloging agency Three practices in play with CJK records here 91
Practice #1: Following AACR 2 1. 0 E 1 (literally) 92
Practice #2: Transcribing Script Data as it Appears (not AACR 2) 93
Practice #3: Hybrids (Non-parallel data, non-linked—discouraged) (Better practice) 94
Original Production Information: 518 and/or 500 Fields 518 field ◦ Usually considered an edition/history note ◦ Includes information relating to original filming of performances (more common with recorded sound) 500 field relating to original production ◦ Usually considered a publication/distribution note ◦ Includes information relating to date of original production (especially if different from copyright or other date in 260 $c), or first airing on television, etc. ◦ Earlier date listed in date 2 in fixed fields if special features, dubbing/subtitles have not been 95
Original Production Information: Examples 96
Original Production Information: CJK Examples (Incorrect; should be “p”) (Single date; has special features) 97
Original Production Information: CJK Examples (No special features) 98
Audience, Accompanying Material and Contents Notes: 521, 500, 505 Fields 521 Field: Audience ◦ MPAA ratings (feature films) ◦ General notes about objectionable content 500 Field for Accompanying Material ◦ Used if 300 $e is inadequate in describing what is contained in accompanying material 505 Field: Contents ◦ Follows 520 summary note ◦ Sometimes used to accurately describe content on multiple discs ◦ Useful for step-by-step instructional films 99
Summary Notes: 520 Field Usually coded 1 st indicator blank for video recordings Should be objective, devoid of value judgments Usually cataloger-supplied, but can be quoted notes from container (if those notes are objective) Not as often used for music videos (following suit with sound recording cataloging practice) 100
Summary Notes: Examples 101
Summary Notes: Issue with CJK Option to allow non-Latin summary to coexist with English summary note: (Does direct quote make this OK? Audience opinion (? )) 102
Special Features: 500 Field Immediately follows 520 summary or 505 contents note Considered an informal contents note Usually begins with one of these phrases: “Special features, bonus features, extra features” Be consistent with one or follow what is on the item Access points generally not given for titles/statements of responsibility mentioned here (unless very significant) 103
Special Features Notes: English Example 104
Special Features Notes: CJK Examples (etc. ) 105
Special Features Notes: CJK Examples 106
QUESTIONS? 107
Thank you! ありがとう! �� ! 감사합니다! Mahalo! Peter H. Lisius Music and Media Catalog Librarian Assistant Professor Kent State University Libraries P. O. Box 5190 (330) 672 -6316 (Office) plisius@kent. edu 108
- Slides: 108