Care and Learning Service Additional Support Needs Resign

Care and Learning Service Additional Support Needs Resign Report to Redesign Board 14 November 2017

ASN Redesign November 2017 Key Strategic Actions Move to a system of assessing need and allocating resources to an ASG Pilot process in 1 ASG in each of the 4 Areas (HT agreed one ASG and one 3 -18 campus). Lean review to re-design Allocation Process. BRAG B G Roll out agreed new process to all ASGs and use as process for session 2018/19. Review Matrix of Need and of Childs Plan Working group to complete an initial review of the Matrix on the basis of consultation. Working group to report initial findings and identify future operating model. Roll out revised Matrix for use with Moderation and use by support staff and HTs. Review staff job roles Gather information on the numbers and grades of PSAs supporting pupils. Review Job Description , pay grades and handbook/guidance for PSAs. Staff training Audit the qualification and skill base of staff and match to needs of support staff and pupils. Develop and deliver on training strategy for ASNTs and PSAs B G G G Management and Monitoring of Staff Absence Develop analysis of absence statistics at a school and area level. G Monitor ASN Adaptations within the Capital Plan Ensure appropriate adaptations to support pupils with ASN in mainstream and special schools. G

ASN Redesign Achievements Initiatives • • • • Tain ASG agreed to pilot the distribution of support at ASG level. Staff positive about the process and have shared with other HTs. Allocations of ASNT and PSA resources made to schools in May/June 2017, no significant issues LEAN workshops undertaken to review allocation process and consider improvements Annual moderation of current matrix completed – 83% agreement with moderators Revised matrix created and being piloted in 8 schools across Highland 882 = number of PSAs, 743 HC 04 s and 139 HC 05 s (110 HC 05 grades are in Special Schools) Audit of qualifications among ASNTs Draft of revised PSA Handbook being created Meetings arranged with unions to review support staff roles and responsibilities Estates and ASN Teams have worked on guidance for schools re adaptations Updates monitored for Accessibility Strategy Report (update due in 2019) • Nov 2017 LEAN review of Allocation Process – new process map being created Survey of all HTs regarding the process Roll out of revised ASN Matrix to HTs in time for allocation next session Opportunities • • • Reduce time taken for allocations to schools. Increase sense of ownership for HTs in the process. Clarity of roles for ASNTs and PSAs Information on SEEMIS available at any time through the year for monitoring and reporting Robust training strategy for ASN staff at all levels Greater confidence of staff in supporting children and young people Risks • • Increasing level of ASN Referrals to ASN Tribunal

ASN Review 2014 • Prevalence figures indicated growth areas to be children with very significant complex needs, including health needs and children with difficulties in self regulation, attachment and relational needs. • Higher levels of reporting and recording of need in Highland in comparison to other local authorities across Scotland, rather than a higher level of need per se. • Need for a clear and equitable way of identifying needs and ensuring the resource followed the need.

ASN Pupils Stages 3 and 4 - Highland Numbers of Pupils taken from school management system, P 1 – S 6 pupils included from all sectors. Numbers of pupils with ASN 2013 -2017 2500 849 712 2000 665 565 1500 454 1228 1290 1335 2014 2015 1433 1429 Level 3 1000 500 0 2013 Level 4 2016 2017

ASN Pupils – Primary Comparison Percentage of pupils recorded with ASN, as reported on Pupil Census. Similar councils in the comparator grouping: Angus, Argyll & Bute, East Lothian, Midlothian, Moray, Scottish Borders, Stirling. PRIMARY PUPILS 40% 35% % of Pupils with ASN 30% 25% Similar Councils 20% Scotland Highland 15% 10% 5% 0% 2012 2013 2014 2015 2016

ASN Pupils – Secondary Comparison Percentage of pupils recorded with ASN, as reported on Pupil Census. Similar councils in the comparator grouping: Angus, Argyll & Bute, East Lothian, Midlothian, Moray, Scottish Borders, Stirling. SECONDARY PUPILS 40% 35% % of Pupils with ASN 30% 25% Similar Councils 20% Scotland Highland 15% 10% 5% 0% 2012 2013 2014 2015 2016

Pupils In Special Schools Comparison The percentage of the total school population attending special schools, as reported on Pupil Census. Similar councils in the comparator grouping: Angus, Argyll & Bute, East Lothian, Midlothian, Moray, Scottish Borders, Stirling. Please note several councils in the comparator grouping report no pupils attending special schools. PUPILS IN SPECIAL SCHOOLS 1, 20% % of Pupils in Special Schools 1, 00% 0, 80% Similar Councils Family Low 0, 60% Scotland Highland 0, 40% 0, 20% 0, 00% 2012 2013 2014 2015 2016

Comparison with other LAs Highland Number of Schools 208 Aberdeenshire Perth + Kinross 173 84 School Population 35, 102 11832 34, 652 11422 17, 821 5781 11, 941 ASN Teachers in Mainstream 33. 7% 208 33% 384. 9 32. 4% 153 28% 85. 3 PSAs in Mainstream Schools 882 696. 2 130. 4 279. 6 Pupils with ASN % of Pupils with ASN Moray 53 3336 Additional Centrally Managed 23. 5 ASNT 38. 6 ASNT 15. 4 ASNT 31. 8 ASNT Specialist Education Support 11. 6 support ? support staff 16 support 28. 8 support Staff eg EAL, HI, SEBN etc staff

FY 17 -18 Revenue Budget By Service Area Annual Budget Year End Estimate South Area £ 11, 375, 161. 00 £ 11, 630, 951. 83 North Area £ 3, 025, 624. 00 £ 3, 077, 021. 86 West Area £ 4, 063, 381. 00 £ 3, 917, 488. 54 Mid Area £ 4, 631, 198. 00 £ 4, 755, 223. 99 Special Schools £ 3, 559, 096. 00 £ 4, 519, 238. 33 Headquarters £ 1, 779, 161. 00 £ 575, 691. 55 £ 28, 433, 621. 00 £ 28, 475, 616. 11 £ 597, 213. 00 £ 429, 468. 80 Additional Support Needs Schools Total Additional Support Needs Schools Specialist Additional Support Services Additional Support Needs Offsite Provision £ 694, 908. 00 £ 566, 124. 62 NHSH Allied Health Professionals £ 3, 144, 187. 00 £ 2, 923, 341. 43 Educational Psychologists £ 1, 425, 745. 00 £ 1, 346, 013. 36 £ 106, 574. 00 £ 661, 172. 75 £ 1, 115, 412. 00 £ 855, 685. 35 £ 542, 467. 00 £ 519, 229. 60 £ 7, 626, 506. 00 £ 7, 301, 035. 91 Total Budget for ASN £ 36, 060, 127. 00 £ 35, 776, 652. 01 By Subjective Annual Budget Year End Estimate Staff Costs £ 34, 573, 565. 00 £ 34, 383, 874. 10 Other Costs £ 1, 515, 061. 00 £ 1, 446, 785. 40 £ 0. 00 -£ 27, 480. 86 -£ 28, 499. 00 -£ 26, 526. 62 £ 36, 060, 127. 00 £ 35, 776, 652. 01 Additional Support for Learning Specialist Education Provision Primary Mental Health Workers Total for Specialist Additonal Services Grants Other Income NET TOTAL

ASN permanent support staff in Mainstream Schools 2011 -12 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Teachers FTE 240. 5 250. 1 269. 5 294. 8 293. 6 198. 6 208 PSAs FTE 643 Budget £ 20. 2 m £ 21. 6 m £ 22. 8 m £ 24. 7 m 638 670 668+ 672+ 880 882 In addition – Budget for Special Schools = £ 3, 559, 096. 00