Capitol Area Council Boy Scouts of America Philmont
Capitol Area Council Boy Scouts of America Philmont 2010 Council Contingent Advisor: Sid Covington 925 -1231 (cell) (575) 376 -2281 x 1231 (Philmont) sid_c@swbell. net Scout Advisor: Rick Denison 617 -8627 rdenison@bsacac. org
Tonight Travel Information 627 -B Schedule Uniform Packing 5/14/2010 Financial Paperwork Registration Youth Protection Contact Information Duty Roster Patches, Duffle Bags, & Maps 2010 Trek Final Meeting 2
Travel Information Austin to Philmont: Departure Date: Saturday, June 26, 6: 00 am 627 -B Meet 5: 00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar) FULL Class-A Uniform Busses Depart at 6: 00 am REGARDLESS! Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall Westgate Mall University of New Mexico Dinner in Las Vegas, NM – Highlands (no bathrooms Whole Earth Provision Co. in dining hall) Arrive at the Philmont Welcome Center ~9: 30 pm (MDT) Parking Lot Overnight in Tent City or trail tents 5/14/2010 6: 00 Philmont to Austin: Return Date: July Bus Friday, 1 Bus 2 9, ~10: 45 Bus 3 pm Bus 4 ~5: 30 Packlines at Welcome Center at 5: 00 am — check out of tent city Pack lines on store side FULL Class-A Uniform Dining hall for. Whole “continental” breakfast at 5: 45 am Earth Central Beall’s Depart Philmont ~6: 30 am (MDT) Provision Co. Market Lunch in Amarillo, TX – gatti's Pizza Dinner in Abilene – Mc. Murry University, Mabee Dining Hall Arrive Whole Earth parking lot (Westgate Mall) ~10: 30 – 11: 00 pm 2010 Trek Final Meeting Cavender Boots 3
u o y ! t s n e e i m at i t e ep Facts of Contingent Travel m So to b e v Busses bbreak! a rea h k 627 -B VCRs ! Air conditioners Window shades Cargo doors Engine problems 5/14/2010 It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat). Everyone drinks/eats more snacks on way to Philmont than the way home! Bathrooms fill up!! Bus drivers take breaks — we don’t! 2010 Trek Final Meeting 4
Bus Assignments 627 -B Expedition # 5/14/2010 627 -B-04 627 -B-07 627 -B-08 Bus 627 -B-15 Leaders 627 -B-05 627 -B-06 627 -B-13 627 -B-10 627 -B-02 627 -B-03 627 -B-11 627 -B-12 627 -B-01 627 -B-09 627 -B-14 627 -B-16 Unit Troop 155 Troop 201 Troop 27 Troop 164 Troop 513 Contingent Troop 9 Troop 17 Troop 413 Troop 421 Troop 4 Troop 256 Troop 143 Troop 365 District San Gabriel North Shore Chisholm Trail Council Armadillo Bee Cave Thunderbird Colorado River Chisholm Trail 2010 Trek Final Meeting Contact John Robertson Brent Jensen Pete Isburgh John Thompson Eric Van. Gorkom Matt Frangenberg Mano Bashyam Steve Welch Vince Salas Mike Shea Curtis Genz Scott Graessle Torrance Abell Bill Chambers Frank Smith Randy Waclawczyk Bus Number 1 2 3 4 5
General Information Bring books, CD-players, radios, Gameboys, i. Pod’s, etc. (with earphones) for bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food. Bus Leaders will bring movies to play bus trip 627 -B (use good judgment in selecting). 5/14/2010 Everything must be in duffle bags & backpacks. Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail. Can leave “valuables” in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc. ) 2010 Trek Final Meeting 6
Uniform Wear Class-A Uniform while traveling & for base camp activities (crew photo, meals, chapel services, campfires). Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus. Applies to all participants — youth and adults. Class-A Uniform: 627 -B Boy Scout: Venturing Crew: . m r o f i n u ” ld o “ r o ” w e n “ e b n Ca Tan uniform shirt Scout belt Scout long pants -or. Scout Shorts with Scout socks Green uniform shirt Crew’s “official” pant (long or short) Crew’s “official” socks (with shorts) Crew’s “official” belt Will leave in duffle bag in locker while on trail. 5/14/2010 Trek Final Meeting 7
Trek Schedule: Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Saturday, 6/26) Day 1 — Camping HQ/Tent City — (6/27) 627 -B Registration Check-in Medical Re-check Equipment shakedown* Museum tours (optional) Logistics (bring “overall” & V. V. map) our Services (food, equipment) Meet Y Crew Photo* anger R Opening Campfire * may do morning Day 2 — Depart CHQ/1 st Day on trail (6/28) of Day 2 Ranger Training: Day 3 — 2 nd Day on trail, first full day (6/29) Hiking Day 4 — 3 rd Day on trail, techniques Ranger Departs am (6/30) “Arrival Day” setupin programs) …… (hike between Campsite camps, participate Day 11 — Last Full. Cooking Day on trail (7/7) Water purification Day 12 — Return to Camping HQ/Tent City (7/8) Navigation Return equipment Registration check-out Trip to Cimarron SHOWERS! … Souvenirs Closing Campfire Day 13 — Travel — Philmont to Austin (7/9) 5/14/2010 Trek Final Meeting 8
Financial Policies/Information All crews are fully paid. We are within budget! Adults need to take Driver’s Participants need personal money for: license or other photo Id 627 -B Snacks at Camping Headquarters (before/after). with them to the backcountry to be able to purchase Souvenirs at Tooth of Time Trading Post. “Campers spend an average of $100 at Philmont’sfishing trading license! posts. If major items such as jackets are desired, more money will be needed. ” Backcountry (~$20, small bills): Shotgun shooting — additional shots Fishing license — $1. 50 (youth), $9 -$40 (adult) Snacks (healthy) Root Beer in $25. 00 -$30. 00 Fuel the $15. 00 -$20. 00 Trip to Cimarron — any meals there Cantina’s!!! 5/14/2010 Trek Final Meeting 9
Outstanding Paperwork 627 -B Paperwork was due April 15. Scan & e-mail to sid_c@swbell. net (preferable) If you must send hardcopy: UPS or US Mail to: Sid Covington, LOGISTICS 47 Caballo Rd Cimarron, NM 87714 Paperwork MUST be complete or your crew can’t go. 5/14/2010 Trek Final Meeting 10
Paperwork Checklist for Crews 627 -B Document Use at Philmont Crew Roster Multipart form received in March, 2010 with the TREKS-2010 Itinerary book. Not needed if Emergency Contact List fully completed. Turn in original Day 1 Registration check-in. Copy CPR & First Aid Certification cards. From organization teaching the courses. They must be valid though the end of the trek. Show originals Day 1 Registration check-in Copy ls! a n i g i r o e with the TREKS- Turn in original Day 1 p th 2010 keine. March, Received u Philmont Talent Release Yo ly. Registration check-in. Will n o s e 2010 Itinerary book. o Also available on the i p c form. s d e e contingent website. not get back. n d i S used by Philmont to. Not Emergency Contact List Contingent website: k r o w r e provides the Contingent p a p r u o y with emergency r information. u. Advisor o Take y n i u contact o th y i w t n o m il in Fall, 2009 - MUST USEd THE in original Day 1 er. Turn Ph. Distributed Philmont Health and n i B r o ORIGINAL PHILMONT COPY OF THE Medical re-check. Will be s i v d Medical Record form. A w e 2010 returned a check-out Day Cr. FORM - NO COPIES ARE Medical Insurance Card 5/14/2010 Source Contingent Advisor PERMITTED. Do not separate the pages before going to Philmont. 12. Make copy, staple to Health & Medical Record form. If family has no insurance, attach a note indicating this and mark the appropriate place on the Health & Medical Record form. 2010 Trek Final Meeting Turn in with Health & Medical Record form during Day 1 Medical recheck. Will be returned a check-out Day 12. Copy Original or Copy (pages 4, 5, & 6 only) Copy 11
Crew Advisor Responsibility: 627 -B All participants (youth and adult) must be registered members of the Boy Scouts of America. y! t i l i b i s n powith s e r All adults (18 or older) primary registration in r u the o y e e s i s o t his troop k s a a Boy. TScout or team ill w y d o Nob — andca —rds. be n a c All adults (21 or older) with primary registration in n o i t c e cil rot n P u o h t C u Yo Crew-line via a Venturing on n e k a e. t— must be: t i s b e w Registered as adult leaders Current (3 years) in Youth Protection 5/14/2010 Trek Final Meeting 12
Contact Information Parent/Family Information Letter 627 -B Each advisor should make copies for crewmember’s families 5/14/2010 n o i t a Discusses Uniform while traveling/base camp m r o f n i s i Includes telephone numbers for emergencies h T e h t n Complete s Travel information o i t Information about money, packing, and manners n e g n i t n o C Phone numbers: n i d n a e t i s Sid Covington: eb w w e r Cell: (512) 925 -1231 C r u o y. Philmont: (575) 376 -2281 x 1231 —r. Logistics e d n i b r o Eagle Nest, v New Mexico: (575) 377 -6820 s i d A Philmont Switchboard: (575) 376 -2281 2010 Trek Final Meeting 13
Duty Roster: Prepare duty roster before leaving for Philmont. Make copies for all participants (laminate). Website has tool (Excel) & Philmont version. 627 -B Crew Decisions: 5/14/2010 All participants share work equally? Tentmates Skill level Crew Leader? Adults? 2010 Trek Final Meeting 14
Duffle Bags/Council Strips Duffle Bags (count your bags tonight): Have a few bags for sale, $25. 00 each Patches: 627 -B Have CSP’s for sale Have Contingent patches for sale 5/14/2010 Bring backpack & duffle bag ONLY! Don’t bring SP’s: C anything else on bus! Everything must fit into ipants c ti r a p r fo h c a e 0. 0 $5 others bag will be stored r duffle bag while on trail. Duffle fo h c a e 0. 0 $30 in locker while on trail. s: Logo patche ipants c ti r a p r fo h c $5. 00 ea thers o r fo h c a e 0 $10. 0 2010 Trek Final Meeting 15
627 -B Maps — one topo map set person 5/14/2010 Crew 627 -B-01 627 -B-02 627 -B-03 627 -B-04 627 -B-05 627 -B-06 627 -B-07 627 -B-08 627 -B-09 627 -B-10 627 -B-11 627 -B-12 627 -B-13 627 -B-14 627 -B-15 627 -B-16 Unit Troop 4 Troop 9 Troop 17 Troop 155 Troop 164 Troop 201 Troop 256 Troop 365 Troop 413 Troop 421 Troop 513 Troop 143 Troop 27 Contingent Advisor Torrance Abell Vince Salas Mike Shea John Robertson Eric Van. Gorkom Matt Frangenberg Brent Jensen Pete Isburgh Bill Chambers Randy Waclawczyk Curtis Genz Scott Graessle Mano Bashyam Frank Smith John Thompson Steve Welch Advisors: bring the l) a id V e ll a V & ( ” ll “Overa 1 y a D o t u o y h it w map ! g in n n la P ip r T s ic Logist r u o y p u k r a m t o n Do o t g in m o c e r o f e b maps Philmont! 2010 Trek Final Meeting South North Valle Itinerary # Country Vidal 19 12 12 25 12 13 12 27 12 12 4 Sets 4 12 5 12 of 3 12 12 Known 3 12 12 Sister 14 12 24 12 12 Crews 12 11 12 22 12 nly need to O 22 tak 12 e two or three 27 12 12 n o s p a m f o ts se 19 12 12 8 12 the tra 12 il with 16
Questions? 627 -B It will be 5: 00 in the morning before you know it! I’ll see you at Philmont! —Sid 5/14/2010 Trek Final Meeting 17
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