Candidate Pack Single Issuing Authority FTA Administration Officer

Candidate Pack Single Issuing Authority FTA Administration Officer

Welcome About the MMO Vacancy Description Recruitment Processes Indicative Timeline Terms, Conditions and Benefits Candidate Information Pack

Welcome Background Vacancy Values Process Timeline T’s & C’s The Marine Management Organisation (MMO) is an executive non-departmental public body of the Department for Environment, Food and Rural Affairs. We license and regulate marine activities in the seas around England Wales so that they're carried out in a sustainable way. We’re responsible for: • • Managing and monitoring fishing fleet sizes and quotas for catches. Ensuring compliance with fisheries regulations, such as fishing vessel licences and quotas for fish and seafood. Managing funding programmes for fisheries activities. Planning and licensing for marine construction, deposits and dredging that may have an environmental, economic or social impact. Making marine nature conservation byelaws. Dealing with marine pollution emergencies, including oil spills. Helping to prevent illegal, unregulated and unreported fishing worldwide. Producing marine plans to include all marine activities, including those we don’t directly regulate. More information about our work is on the GOV. UK website. “The Marine Management Organisation delivers professional, expert, valued services and support for our marine environment and for those who use it. We are committed to being a top place to work – focussed on colleague engagement and respect; shared values; personal wellbeing; individual and collective diversity; and professional personal development. ” Tom Mc. Cormack, CEO Candidate Information Pack

Welcome Background Vacancy Values Process Timeline T’s & C’s About the work area • Currently fishing vessels flying the flag of the UK or an EU member state are eligible to fish in UK and EU waters until the end of the transition period on 31 December 2020. This also applies where the EU has a fishing agreement with a Third Country. • In 2019 the Single Issuing Authority (SIA) was established in the MMO to operate on behalf of England, Scotland, Wales and Northern Ireland Fisheries Authorities (UKFAs) to ensure UK fishermen have the correct licences to fish legally in Norwegian, Faroese and EU seas after the transition period, in line with any negotiated agreements. • The Single Issuing Authority (SIA) will also issue licences to non-UK vessels to fish in UK waters, if access agreements are negotiated, and provided the vessels can demonstrate compliance with UK requirements. Candidate Information Pack

Welcome Background Job Title: FTA (Initially to 31 March 2021) SIA Administration Officer Grade: AO Location: Newcastle Vacancy Reference: Salary: £ 19, 625 – 21, 666 pa Vacancy Values Process Timeline T’s & C’s About the Job • These roles will be based in the Operations Directorate within the MMO, and you will be working in the Single Issuing Authority (SIA) team. • The SIA are responsible for the fishing vessel licensing functions on behalf of the UK fishing administrations (UKFAs). • This role will require you to work as part of a wider team alongside other administrative officers in order to ensure the smooth delivery of the day to day administrative responsibilities. • You will be required to work closely with internal and external stakeholders such as the UKFAs, the European Commission (EC), Third Country and Regional Fisheries Management Organisations, in order to collect data and information, to give advice and guidance and ensure compliance with regulations. • Due to the activity of the industry there is sometimes a need to work out of office and unsociable hours including weekends on an overtime basis. Candidate Information Pack

Welcome Background Job Title: FTA (Initially to 31 March 2021) SIA Administration Officer Grade: AO Location: Newcastle Vacancy Reference: Salary: £ 19, 625 – 21, 666 pa Vacancy Values Process Timeline T’s & C’s Key responsibilities will be: • Administrative duties such as, monitoring the shared mailboxes, ensuring the incoming and outgoing mail is processed, dealing with customer queries and correspondence, arrange meetings, take minutes and support events when required. • Maintaining and updating Data – ensure documentation both paper and electronic is input and stored on to the relevant databases. Follow up inaccuracies and seek to resolve them ensuring non-compliance issues are escalated. Interpret information received, cross check with variety of systems and information sources in order to determine if accurate. Monitor and ensure key data is kept up-to-date for stakeholder use. • Communication – ensure internal and external stakeholders are communicated with effectively throughout the various processes, by keeping IT systems up to date, and following approval and authorisation processes and know when to handle initial contact. • Effective team player – provide administrative support where needed to ensure a smooth and effective service. Build knowledge of the team and specialisms to enable the ability to be first point of contact for customers. Candidate Information Pack

Welcome Background Vacancy Values Process Timeline T’s & C’s Main Duties and Accountabilities Job Title: FTA (Initially to 31 March 2021) SIA Administration Officer Grade: AO Location: Newcastle Vacancy Reference: Salary: £ 19, 625 – 21, 666 pa • As a member of the SIA team you will be responsible for handling large quantities of data. Identifying data issues, updating records and running data check exercises. • You will deal with internal and external customers by phone, email and in person answering queries and gathering data. • You will be responsible for preparing and sending vessel licences both electronically and by post. • You will work as part of the team to ensure the team meet their performance targets. Candidate Information Pack

Welcome Vacancy Background Values Process Timeline T’s & C’s Essential Criteria Job Title: FTA (Initially to 31 March 2021) SIA Administration Officer Essential Skills and experience Experience in various IT systems including Microsoft Outlook, Excel, Word, with the ability to learn new, bespoke IT systems and processes. Ability to work to a high standard of accuracy with an eye for detail and for identifying inaccuracies or discrepancies in data. Excellent customer service skills and confidence in communicating with a wide range of internal and external stakeholders, including those in third countries or the European Commission. Good organisational and prioritisation skills with the ability to work to deadlines. Good team working skills are essential, you will play an important part of a small team. You will need to work closely with the other members of the team, as well as with teams at other offices, in order to resolve queries about data and licences, and you will need to be flexible and adaptable in your approach to work. Grade: AO Location: Newcastle Vacancy Reference: Salary: £ 19, 625 – 21, 666 pa Candidate Information Pack

Welcome Background Job Title: FTA (Initially to 31 March 2021) SIA Administration Officer Grade: AO Values Process Timeline T’s & C’s Desirable criteria for this role Experience of using Share. Point. A genuine interest in the marine environment and a strong desire to make a difference to it through the contribution you can make. An understanding and ability to suggest and communicate better ways of working. Location: Newcastle Vacancy Reference: Vacancy • The successful candidate may be required to work out of office hours including weekends and bank holidays Salary: £ 19, 625 – 21, 666 pa Competency Profile • Delivering at Pace • Leading and Communicating • Collaborating and Partnering Candidate Information Pack

Welcome Background Vacancy Values Process Timeline T’s & C’s MMO’s Values Our expectation that everyone will live by them and will hold each other accountable for doing so: • • Inclusive: we promote an inclusive environment that allows everyone to be their best. We promote and support wellbeing, diversity and equality of opportunity for all. Innovative: we look for better ways, being innovative in our thinking in order to adapt how we use our resources to do the best we can for our customers. Accountable: we take ownership of issues and make confident decisions which are informed by robust evidence. We are honest, transparent and fair. Engaging: we are collaborative, working as one organisation with each other and our stakeholders to get the job done. Candidate Information Pack

Welcome Background Vacancy Values Process Timeline T’s & C’s How to Apply All of our jobs are advertised on the Civil Service Jobs website. You must download and complete a copy of the MMO CV Template as part of your application. This should then be attached to your application. Please note: - Your application will not be sifted if you do not use the standard MMO CV Template. Once the vacancy has closed, you will be emailed a unique link to enable you to complete the Civil Service Judgement Test. You will have 5 days to complete the test. Sift and Interviews Applications will be sifted using your Civil Service Judgement Test Score, and your CV to establish whether you meet the essential criteria. Please note: - Feedback will not be given at sift stage. Selection will be made based on interviews which will comprise of a mix of biographical and competency based questions. The interview may last up to 1 hour. Further Information If you have any questions about applying for this role please contact: Andrea O’Shaughnessy Email: Andrea. oshaughnessy@marinemanagement. org. uk Candidate Information Pack

Welcome Background Vacancy Values Process Timeline T’s & C’s Indicative Timeline Please note these dates are only indicative at this stage and could be subject to change. 30 October 2020 30 Anticipated start date 11 September 2020 Outcome 4 September 2020 14 August 2020 Interviews Sift period* 24 July 2020 Closing date * The sift will include an online situational judgement test as an initial sift, links to the test will be sent via email. Candidate Information Pack

Welcome Background Appointment Term: Location: Working Arrangements: Vacancy Values Process Timeline T’s & C’s Fixed Term Appointment National with regular travel to Newcastle upon Tyne Full time, Part time, flexible working arrangements. With competitive maternity, paternity and parental leave we also recognise the importance of a good work-life balance and offer flexible working and a family friendly approach to work. Salary Range: £ 19, 626 New entrants to the Civil Service will start on the salary band minimum. Existing Civil Servants applying on level transfer will transfer in on their current salary providing it is within the salary range. If you are on a lower salary then you will transfer in on the salary range minimum. Existing Civil Servants applying on promotion will transfer in on the salary range minimum. There is no pay progression within the bands. Pension: Candidate Information Pack Your pension is a valuable part of your total reward package where: • The employer makes a significant contribution to the cost of your pension. • Your contributions come out of your salary before any tax is taken. This means, if you pay tax, your take-home pay will not be reduced by the full amount of your contribution; and • Your pension will continue to provide valuable benefits for you and your family if you are too ill to continue to work or die before you retire. For more information, visit www. civilservicepensionscheme. org. uk.

Welcome Background Vacancy Process Timeline T’s & C’s Leave Allowance: 30 days (pro-rated for part time staff), 10 and a half day’s public and privilege holidays and flexible working. Training and Development: We are committed to investing in our staff and offer a range of work based training and qualifications, coaching and mentoring opportunities and a guaranteed five days of learning a year. Other Benefits: • • • • Candidate Information Pack Childcare - the Civil Service recognises that many staff balance working lives with the demands of a family life and offers support with childcare and holiday play schemes costs by providing childcare vouchers for staff who meet the eligibility criteria. Special leave. Sick pay. Salary advances. Interest free season ticket and bicycle loans. Defra discount scheme. Employee Assistance Programme. Eye care. Trade Unions. Mediation service. Volunteering. Staff networking pages. Some sites also offer onsite facilities including fitness centres and staff canteens.

Welcome Background Eligibility: Vacancy Process Timeline T’s & C’s This post is advertised to suitably qualified people in the external market, and to existing Civil Servants and those in accredited Non Departmental Public Bodies. All jobs listed in our current vacancies are open to: Nationality: • EC nationals • members of the Commonwealth, European Economic Area (EEA) and certain non-EEA family members • Candidates from the Commonwealth must be free from any restrictions to reside and take up employment in the UK. As part of our selection process, successful candidates will be asked to provide, in confidence, evidence of entitlement to work in the UK and to provide references for your character and health. We will usually ask for documentary evidence of your nationality and other personal details to enable us to start taking up references, health and security clearance checks. We will tell you what you need to bring with you if you are invited to attend an assessment centre. Reserved for UK Nationals: Certain posts, notably those concerned with security and intelligence, might be reserved for British citizens, but this will not normally prevent access to a wide range of developmental opportunities within the Civil Service. This is not a reserved post. Candidate Information Pack

Welcome Background Security Clearance: Vacancy Process Timeline T’s & C’s Pre-employment checks will be undertaken in accordance with the HM Government Baseline Personnel Security Standard (BPSS). The BPSS comprises verification of four main elements: • • Identity employment history for the last three years nationality and immigration status, including the right to work criminal records check for unspent convictions also known as a Disclosure and Barring Service (DBS) checks. In some circumstances enhanced checks may also be required however candidates will be advised if this is the case. Additionally, successful candidates are required to give a reasonable account of any significant periods (six months or more in the past three years) of time spent abroad. The DBS checks are designed to provide clarity on any unspent convictions and therefore the provisions of the Rehabilitation of Offenders Act (1974) apply. Conflicts of interest: Candidate Information Pack Candidates must note the requirement to declare any interests they may have that might cause questions to be raised about their approach to the business of the Department. They are required to declare any relevant business interests, shareholdings, positions of authority, retainers, consultancy arrangements or other connections with commercial, public or voluntary bodies, both for themselves and for their spouses/partners. The successful candidate will be required to give up any conflicting interests and his/her other business and financial interests may be published.

Welcome Background Equality and Diversity: Vacancy Process Timeline T’s & C’s The Marine Management Organisation is committed to being an equal opportunities employer. We value and welcome diversity. We aim to develop all our staff to enable them to make a full contribution to meeting the Department's objectives, and to fulfil their own potential on merit. We will not tolerate harassment or other unfair discrimination on grounds of sex, marital status, race, colour, nationality, ethnic origin, disability, age, religion or sexual orientation. We will promote and support the use of a range of flexible working patterns to enable staff to balance home and work responsibilities; and we will treat people fairly irrespective of their working arrangements. Under the terms of the Equality Act 2010, we are legally required to consider making reasonable adjustments to ensure that disabled people are not disadvantaged in the recruitment and selection process. We are therefore committed to meeting, wherever possible, any needs you specify in your application. We will also consider any reasonable adjustments under the terms of the Act to enable any applicant with a disability (as defined under the Act) to meet the requirements of the post. We offer a Guaranteed Interview Scheme for people with disabilities (as defined by the Equality Act 2010) who meet the minimum criteria for appointment. Civil Service Code: Candidate Information Pack All civil servants are subject to the provisions of the Civil Service Code that details the Civil Service values, standards of behaviour and rights and responsibilities. For further information, visit GOV. UK.