CALIFORNIA COMMUNITY COLLEGES CHANCELLORS OFFICE CIO CONFERENCE PRESENTATION

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CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE CIO CONFERENCE PRESENTATION THE DANA ON MISSION BAY NOVEMBER

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE CIO CONFERENCE PRESENTATION THE DANA ON MISSION BAY NOVEMBER 2, 2012 CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

Top 5 Questions • How do I get into CIV 2? • What am

Top 5 Questions • How do I get into CIV 2? • What am I supposed to see once there? • Where do I send my questions? • District staff and access to CIV 2? • How soon will you approve my proposals? CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

Significant Changes in CIV 2 • CIO Determination – College Role and Functions •

Significant Changes in CIV 2 • CIO Determination – College Role and Functions • 10 Proposal Forms to “Action-Driven” Menu • MIS Data Elements Course Basic (CB) and Program (SP) Validation Enforced • Public Search Tool – All Active College Courses and Program Files Available

CIV 2 AND INTEGRATED DATA Title 5 Chapter 6. Curriculum and Instruction Title 5

CIV 2 AND INTEGRATED DATA Title 5 Chapter 6. Curriculum and Instruction Title 5 55000. 5 Handbook: Monitoring and Review of Approved Courses and Programs – Program and Course Approval Handbook (PCAH) TOP Code Reports Curriculum Inventory Version 2 MIS Data Element Dictionary Public Search Tool Data Mart http: //curriculum. cccco. edu CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

CURRICULUM INVENTORY VERSION 2 CIV 2 THREE ACCESS POINTS § http: //curriculum. cccco. edu

CURRICULUM INVENTORY VERSION 2 CIV 2 THREE ACCESS POINTS § http: //curriculum. cccco. edu § CCCCO Website: www. cccco. edu/aad Select Curriculum & Instruction, Select Curriculum § CCCCO Website: DATAMART CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

www. cccco. edu CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

www. cccco. edu CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

District Access to College CI • Requires a unique user name/email account for each

District Access to College CI • Requires a unique user name/email account for each college site – College CIO grants access. • Multi-College District: CIV 2 curriculum records are mapped to the college account – so a unique user name/email is required. CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

Change: College Roles & Functions College CIO CI Lead • CCCCO Alias List Subscriber

Change: College Roles & Functions College CIO CI Lead • CCCCO Alias List Subscriber • Manage CIV 2 college-level access • Ability to conduct all content creation and submission functions in CIV 2 • Ability to create content and validate in CIV 2 CI Writer • No ability to submit content to the CCCCO in CIV 2 CI Reader • Read-only access in CIV 2 Upon Launch: -College CIOs will be able to grant users “College CIO” level access Phased Implementation: -CI Lead and CI Writer functions will not be available when CI launches (9/10/12). Additional technical support will be provided when the roles become available.

LANDING PAGE CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

LANDING PAGE CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

Public Search Tool

Public Search Tool

Public Search Tool: Filters

Public Search Tool: Filters

College Sign In

College Sign In

DECISION TREE § § § § Step 1 Action Type: New or Amend Step

DECISION TREE § § § § Step 1 Action Type: New or Amend Step 2 Proposal Type: Course or Program Step 3 Credit Status: Credit or Noncredit Step 4 MIS Data Elements: CB Course and SP Programs Step 5 Attachments Step 6 District Board Approved Step 7 Regional Consortium Approved (CTE program goal – programs only)

Amend: Action Definitions (for programs & courses) • Correction: An action to correct a

Amend: Action Definitions (for programs & courses) • Correction: An action to correct a value previously reported in error. This action will not issue a new control number. • Substantial Change: A new program or course based upon this proposal. This action will initiate a new control number. • Nonsubstantial Change: An action to change this program or course that will not initiate a new control number. • Active to Inactive: An action to make this program or course inactive. • Inactive to Active: An action to reactive this program or course which was previously made inactive.

Amend: Action Definitions Substantial Change vs. Nonsubstantial Change • Substantial Change: A new program

Amend: Action Definitions Substantial Change vs. Nonsubstantial Change • Substantial Change: A new program or course based upon this proposal. This action will initiate a new control number. – Course: Change MIS Course Data Elements CB 03, CB 04, CB 06, CB 07, CB 08, CB 09, CB 21, and/or CB 22. – Program: Addition of new certificate, degree, or major/area of emphasis. Top code change to a different TOP code discipline. • Nonsubstantial Change: An action to change this program or course that will not initiate a new control number. – Course: Change MIS Course Data Elements CB 01, CB 02, CB 05, CB 10, CB 11, CB 12, CB 13, CB 14, CB 15, CB 19, CB 20, CB 23, and/or CB 24. – Program: Title change, TOP code change within the same TOP code discipline, certificate unit change, degree unit change, or the addition/removal courses from an existing approved program.

Amend: Action Features • Drop-down menu with auto-fill for items based upon selected action

Amend: Action Features • Drop-down menu with auto-fill for items based upon selected action – For example, noncredit course selection results in only noncredit fields for entry (removing credit course related items) • Locked cells for proposal items that cannot be changed based upon the action selected – For example, substantial changes vs. nonsubstantial changes • Added MIS Data Element identifiers and coding – CB and SP codes • Validation process prior to submission

MIS Data Elements • Course Basic Records – CB Codes – 24 Values •

MIS Data Elements • Course Basic Records – CB Codes – 24 Values • Program Student Award – SP Codes – 4 Values • Validation – Errors shown in red text – Contact Local MIS

The Chancellor’s Office MIS Database Telling Our Story Using Data DSPS Perkins Fin. Aid

The Chancellor’s Office MIS Database Telling Our Story Using Data DSPS Perkins Fin. Aid Emp. Assign. EOPS Matric. Student Demographics (SB) Special Population Emp. Demo. Cal. WORKs Enrollments (SX) Courses Assignments Sessions Sections Pgm. Awds. Assess. Calendar

Resources - Access CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

Resources - Access CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

New Feature – Resources Link CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

New Feature – Resources Link CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

New Program or New Course

New Program or New Course

Fields change based upon selection Program Award

Fields change based upon selection Program Award

New Course: Select Credit Status

New Course: Select Credit Status

Sample: Noncredit course selected

Sample: Noncredit course selected

CCCCO Review Process Roles & Functions CI Reviewer -Preliminary Review (Intake) CI Reviewer -Secondary

CCCCO Review Process Roles & Functions CI Reviewer -Preliminary Review (Intake) CI Reviewer -Secondary Review (Content Analysis &Technical Assistance) CI Administrator -Final Review (Approval & Denial) • CI Reviewers will continue FIFO review process • Ongoing top priority given to AA-T & AS-T Degrees

Program and Course Approval Handbook • September 2012 Release – Posted to website •

Program and Course Approval Handbook • September 2012 Release – Posted to website • Comprehensive Curriculum Topics • Section 4 – change to reflect current practice • Feedback Requested – submit to curriculum@cccco. edu

Signature Page

Signature Page