California Basic Educational Data System CBEDS and California

California Basic Educational Data System (CBEDS) and California School Information Services (CSIS) EADM 732 Fiscal Planning and Facilities Management Dr. Nicolas D. Ferguson Cynthia J. Spence

CBEDS • An annual collection (the first Wednesday in October) of basic student and staff data; includes student enrollment, graduates, dropouts, course enrollment, enrollment in alternative education, gifted and talented education, and more. • The data also describes the staff characteristics, student characteristics, and other demographic information.

The Difference (CBEDS = aggregate / CSIS = unit) • CBEDS - An annual collection of basic student and staff data. • CSIS – Continuous individual data

CSIS History • The California School Information Services (CSIS) program was created in 1997 under the oversight of the Fiscal Crisis and Management Assistance Team (FCMAT), operated from the Kern County Superintendent of Schools.

CSIS • In 2002, SB 1453 mandated that California School Information Services (CSIS) create a statewide system to track longitudinal pupil achievement data in compliance with federal requirements under No Child Left Behind.

CSIS Mission Goal One Build capacity of Local Education Agencies (LEAs) to implement and maintain comparable, effective, and efficient student information systems that will support LEA daily program needs and promote the use of information for educational decision-making by school-site, district office and county staff.

CSIS Mission Goal Two Enable the accurate and timely exchange of pupil transcripts between local education agencies and to postsecondary institutions.

CSIS Mission Goal Three Assist local educational agencies (LEAs) to transmit state and federal reports electronically to the State Department of Education, thereby reducing the reporting burden of LEA staff.

CSIS • This system will use a unique student identifier to track each student's achievement as long as the student is in the public educational system. • The longitudinal database will give the state and districts the capability to monitor pupil achievement from year to year and school to school on the STAR tests, English language development test and high school exit examination.

CSIS Districts will receive: • A one-time allocation to assign unique identifiers to all students in the district. The amount will be $1. 00 per pupil for districts less than 5, 000 students, $0. 75 per pupil for districts with 5, 000 to 30, 000 students and $0. 50 per pupil for districts with over 30, 000 students. • A smaller yearly allocation to perform a yearly maintenance update to account for students who have entered or left the district.

CSIS Academic Records Transfer (ART) • CSIS’ Academic Records Transfer (ART) functionality makes it possible for LEAs to upload transcript data to the secure CSIS Transcript Center and send individual transcripts or groups of transcripts to other K -12 institutions or to any postsecondary institution in the nation.

CSIS Direct Certification (DC) • CSIS provides a method for Local Education Agencies (LEAs) to complete Direct Certification of eligibility for free school meals for their students without further application.

CALPADS • California Longitudinal Pupil Achievement Data System (CALPADS), a comprehensive collection of individual level data that will replace CBEDS • CALPADS represents a substantial change in the way data are reported. Instead of requiring counts of students or course enrollments, CALPADS demands submission of vast amounts of individual student data extracted from student data systems. Moreover, more data and often different data are required than has been the case in the past. • Submission timelines will change. Instead of a few CBEDS submissions in the fall, there will be multiple submissions several times during the year: