CAH BACK through TECHNOLOGY How a medium sized

CA$H BACK through TECHNOLOGY… How a medium sized district saved over $1 million annually September, 2009 FAEDS Bill Nimmons, Bill Piotrowski, Ray Webb Leon District Schools

Session Orientation: • • Actual data Key findings & considerations Key Projects (4) Sharing & comments from the group This financial crisis must bring out our best in terms of planning and setting priorities…

Background Projects… Project A : Procurement Controls Project B: Computers Project D: Printers Project E: Projectors Procurement Controls Computer Management Printers Management Projectors Management Q&A

PROCUREMENT - Key Points… 1) Knowing what you have = credibility 2) Purchase Review Authority = authority 3) Policy & Standards = consistency 4) Technical Advisory Boards = current & acceptable Background Procurement Controls Printers Management Computers Management Projectors Management Q&A

A-1 Basic Level Technology Standards for LCS’ School Sites & Programs 1. Student/Teacher Workstations • • 1: 15 students, plus Labs: elementary = 1 per school; Middle = 2 + 3 VACE; High = 3+6 VACE @ 30 workstations/1 printer & projector or according to VACE specifications 2. Printers • • • Volume Laser: (45 ppm for major production jobs) 1 per site Color Laser: 1 per site Laser: 1: classroom & 1: 3 staff 3. Staff Workstations • • • Principals; Asst. Principals; administrators; Managers; regular staff Teachers Specialists; counselors; secretaries; registrars; bookkeepers Other: school lunchroom manager, attendance clerks, SROs… Media Circulation (5 or 1: 300 students Query and scan/score/report workstation: 1 per school, site or cc 4. Internet and ITV connections – 1 per 5. Parent-school IP/Web Communications: 6. 7. Networking (see core networking components): classroom or site (major cc) Dedicated, point to point high-bandwidth communication lines: 1/site (64) 8. PRODUCTIVITY: MS Office (Word, Excel, Power. Point…); Share. Point; Knowledgbases… for each teacher & full –time staff and for each student lab workstation; includes Student 2009 & security tools 10. Student & Business Information Systems -Centralized Data System Collection, Listsrv, school/staff web sites (within guidelines) all instructiona & work areas 9. Email & electronic communications/collaboration (MS Exchange/Outlook… Sharepoint) , – see e-mail standards) 11. Special Needs Accommodations for Students & Staff: (Braille printers, CAD, training

Design Specifications & Standards: William Nimmons

Printers Management… Background Procurement Controls q Calculating TCO… q Equipment Selection, and Replacement q Printers Management q Print usage management Printers Management Computers Management Projectors Management Group Sharing

Printers Management… Background Procurement Controls Ø Calculating TCO… ü Features Printers Management ü Costs ü Usage levels Ø Equipment Selection & Replacements Computers Management Projectors Management Group Sharing Worksheet

Projectors Management… Background Procurement Controls Ø Calculating TCO… ü Features and wattage ü Bulb costs and replacement schedules ü Management Options Ø Key Points… Printers Management Computers Management Projectors Management Group Sharing Worksheet

Thank you… Group Sharing, Q&A Bill Nimmons nimmonsw@leon. k 12. fl. us Bill Piotrowski piotrowskiw@leon. k 12. fl. us