CACFP RECORDKEEPING UPDATES III CACFP News Media Release

CACFP RECORDKEEPING UPDATES III

CACFP News Media Release Starting June 2014, DPI will issue an annual statewide media release

ACH (Direct Deposit) If you have not yet completed the Aids Banking process to receive your reimbursement through ACH, direct deposit, you need to do so if you would like to continue to be reimbursed in a timely manner.

Aids Register • Provides Payment Information – Voucher Date, Payment Date, Voucher #, how paid (ACH or CHK) and amount of payment • Listed by state fiscal year (July – June) not CACFP Federal Fiscal Year (Oct – Sept)

CACFP Updates and Changes Updated Guidance Memos • Summary of Changes • Reorganized Memos http: //fns. dpi. wi. gov/fns_centermemos

CACFP Updates and Changes • Guidance Memo #3 – Amending claims: • Modify on-line claim if not processed by DPI – Claims processed Tuesday mornings • If processed – Make claim amendments on printed copy of claim from online system

Amending Processed Claims E-mail: jacqueline. jordee@dpi. wi. gov Fax: 608. 267. 9207

CACFP Updates and Changes – Guidance Memo #5 – July 2014 • Sponsoring organization site review form (GM #5)

CACFP Child Participation Form New Optional Form Located in GMs 6 and 12 t n e m l l o r n E n o i t a m r Info n o i t a c i f i t No l a e M t n Infa s d e e N y r eta i D l a i c e p S ta a D l a i c a R Ethnic/

CACFP Updates and Changes Infant Meal Notification Letter CACFP Enrollment Form

CACFP Updates and Changes – Guidance Memo #9 • Board Meeting Minutes • Moved Production Records and Infant Meal Records to GM #12 – Guidance Memo #12 • Added section on lifestyle preferences and parent provided foods • Updated webpage

CACFP Updates and Changes • Iron Fortified Infant Cereal recipes for pancakes and muffins

Guidance Memo #1 C Newly Reformatted HSIS Begin using July 1,

Part 1: Benefits PART 1: BENEFITS If any member of your household currently receives Food. Share Wisconsin, Wisconsin Works Cash Benefits, and/or FDPIR (Food Distribution Program on Indian Reservations), check the box for the benefit currently received and provide the case number. Complete PART 3 and return it to the center’s office. Do not complete PART 2. If no one receives these benefits, go to PART 2. Food. Share Wisconsin (10 or 16 Digit #) Wisconsin Works Cash Benefits (10 Digit #) FDPIR (9 Digit #) 1 0 1 1 1 2 1 3 1 Case Number/Quest Card Number: _____________________ 4 Program Valid Case Number Food. Share 10 digit case number -or 16 digit Quest card number Wisconsin Works Cash Benefits 10 digit case number FDPIR 9 digit case number

Part 2: Total Household Size and Income

Part 2: Total Household Size and Income

Part 3: All Households Skylar White 10/15/2014 4567

HSIS Effective Date AS OF 7/1/14 1 of 2 Methods

HSIS Effective Date Determining Official reviews and approves the HSIS

HSIS Effective Date Household Member Signature Date the Household Size-Income Statement was signed and dated by the adult household member HSIS must be complete at time of submission for this method to

Effective Date of Determination • Must choose one method for ALL complete HSIS • Indicate in on-line contract • Consistently applied to all HSIS for entire fiscal year (October 1 – September 30) 10/14 Regardless of chosen method, include Effective Date of Determination on all HSIS

HSIS Valid for 12 Months • Valid for 12 months from effective date of the determination – Effective date of determination = October 1 – HSIS will expire October 31 st of following year e v i t Effec Date Oct 21 st Form Expires Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct 31 st

Questions & Answer

Thank you! The U. S Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities. ) If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http: //www. ascr. usda. gov/complaint_filing_cust. html, or at any USDA office, or call (866) 632 -9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U. S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S. W. , Washington, D. C. 20250 -9410, by fax (202) 690 -7442 or email at program. intake@usda. gov. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877 -8339; or (800) 845 -6136 (Spanish). USDA is an equal opportunity provider and employer.