Cabrillo Colleges Ellucian Portal Project Francine Van Meter

Cabrillo College’s Ellucian Portal Project Francine Van Meter Title V Grant Activity Coordinator frvanmet@cabrillo. edu

Funded by the Title V Grant Closing the Completion Gap cabrillo. edu/services/ccg

Flex Activity Agenda § § What is a Portal? Cabrillo College Implementation Strategy What’s Your Role? Q&A

What is a Portal?

Customer relationship manager. Analyzes how users interact with content! 5

Success Measures Online Registration? End User Adoption? Student Satisfaction Survey Improvement # of manual processes replaced?

4 Minute Thoughts (2 + 2) § List 2 things you know about portals § List 2 things you’d like to know by the end of this session? § Share your list with another person at your table § Jot down thoughts on the “Thought Paper”* *we will collect all Thought Papers

Delivered Self Service Features Integration § My Week § My To Do § Unread Messages * § Notifications § My Applications § Web Advisor § Course Catalog § My Team Sites § My Web Advisor § § § § Address Change Registration Features View Grades/GPA Academic Profile Communications Financial Profile Make a Payment

Benefits § Single Sign On § Mobile Accessible § Document Management § Personalization § Collaboration § Web Content Management

Bellarmine University 10

Constituency Sites Informational Sites (Home Page) (2 nd+ Level Navigation) (My Sites Web Part) Academics Classes* Finances Departments* Campus Life Orgs* Employee Services Committees Student* Team Sites Faculty* Employee* *Colleague Provisioned Sites

Student Constituency October 28, 2020 12

Staff Constituency October 28, 2020 13

Faculty Constituency October 28, 2020 14

Announcements Displays a list of announcements that have been targeted to an audience to which the user belongs. October 28, 2020 15

Notifications & My Alerts § Displays notifications defined in Colleague. § Each notification can include a link to the web page or Web Advisor form where the user can resolve the issue. § If the user does not have any active notifications the web part does not display. October 28, 2020 16

My Week Can display events from the following sources: § Calendar (O 365/Exchange/ Google) § Colleague § LMS via ILP § SP Class Team Sites October 28, 2020 17

My To Do Integration with Canvas is on the Roadmap! Can display tasks from the following sources: § Email § Colleague § LMS via ILP October 28, 2020 18

Web Advisor § Displays a list of Web Advisor links that the user has access to. § Can include links to Web Advisor forms and Colleague Self-Service views. October 28, 2020 19

Web Advisor October 28, 2020 20

Employee

Unread Messages Displays the number of unread messages in the user’s email. The user can click on it to go to their unread email. October 28, 2020 22

My Bookmarks § Displays links added by an administrator to the My Bookmarks SP list at the top-level site and in the constituency site. October 28, 2020 23

Campus News § Displays campus news items. § Users with appropriate permissions may contribute articles. October 28, 2020 24

Campus Feeds § Provides access to a list of feeds provided by the institution. § Institutionally defined permissions may allow the user to select their feeds from the list provided and/or specify how many articles to display. October 28, 2020 25

Campus Events § Displays campus events. § Users with appropriate permissions may contribute articles. October 28, 2020 26

My Team Sites § Displays the team sites to which the user is a member. § Recently added announcements are displayed below the site name. § Calendar events can be displayed. October 28, 2020 27

4 Minute Thoughts (2 + 2) § Take 2 minutes to explain to one person at your table how you think a portal would benefit students § Allow the listener to provide feedback and you do the same when they explain their perception of the portal to you § Jot down challenges on the “Thought Paper”

Informational Sites aka Customized Web Pages in Portal

Academics Links Register Profiles

Finances Payment Options Financial Aid Financial Resources Scholarships

Military Web Part Web Part

International Student Web Part Web Part

How is Cabrillo Managing the Project?

Portal Team Structure Portal Implementation Team Technical Team LMS Team Adoption Team Governance Team Taxonomy Team Content Contributor’s Team Communications Team

Cabrillo College Project Charter The Charter is more what you'd call "guidelines" than actual rules. October 28, 2020 36

The “best case scenario” Plan Preparation and Planning Project Overview and Orientation 4/6/2016 - 4/21/2016 2/1/2016 - 4/1/2016 Technical Preparation and Installation 4/18/2016 - 5/20/2016 Discovery Session 6/6/2016 - 6/10/2016 7/11/2016 - 7/15/2016 Portal Build 9/13/2016 – 9/26/16 Training and Consulting Content Development* 10/1/2016 - 10/31/2016 Feb Mar Apr May Jun Jul Aug Sep Oct 2016 * portals evolve with the people & services who use them

What’s Your Role?