CAB Forum March 2019 Professor Stephen Naylor Chair

CAB Forum March 2019 Professor Stephen Naylor Chair, Academic Board

Agenda • Academic Board Minutes summary • Big issues – • YOUR JCU EVALUATION REPORT • INTERNAL AUDIT – CORE ASSURANCE WORK – 2018 AND 2019 • ACADEMIC COURSE REVIEW REPORT • ANNUAL REPORT ON THE OPERATIONS OF THE ACADEMIC BOARD • POLICY STATUS REPORT FOR POLICIES APPROVED BY ACADEMIC BOARD • Q&A

New Academic Board Ex-officio • Chairperson Professor Stephen Naylor • Deputy Chairperson Professor Melanie Birks • Vice Chancellor Professor Sandra Harding • Chair of Education Committee Interim Professor Sen Gupta (Prof Laura-Anne Bul to take over at next Education Committee) • Chair of Research Committee Professor Chris Cocklin Student Members • Ms Rachel Miller • Mr Jesse Argent Additional Member • Ms Jodie Midson (appointed to 16 September 2018) • Dr Denise Dillon (appointed to 7 September 2019) Academic Experts • Professor Ryan Daniel, Research (appointed to 7 September 2019) • Dr Felicity Croker (appointed to 7 September 2019) • A/Professor Felecia Watkin (appointed to March 2021) • A/Professor Victoria Kuttainen (reappointed to 17 September 2018) • Associate Professor Trina Myers (appointed to 17 September 2018) • Professor Peter Leggat (appointed to 17 September 2018)

Key features from the reports Chair Education Committee • Full-time and Sessional Staff Induction; • Subject/Course Coordinator Essentials; • Studiosity (formerly known as Your Tutor); and • Digital Transformation Update. Chair, Research Committee • Ext Revenue update • The Committee reaffirmed the following priorities for 2019: 1. Research Leadership; 2. Innovation, Commercialisation and Industry Partnerships; 3. Research Training (support for Early Career Researchers, examination of Professional Development across JCU); 4. Processes and Structures for Internal Collaboration (Strategic Research Investment Fund); and 5. Research Investment Strategy (Marine Science Vice Chancellor’s report • the $134. 8 M additional Commonwealth funding for additional sub-degree and enabling places for students at regional and remote universities • (ARC) Ministers intervention (HASS) • review into freedom of speech on Australian university campuses • Chair of the Academic Board report • University Appeals Committee • Senior Staff Conference 21 – 23 November (links with industry and community theme) • Universities Australia Conference – (raising the civic role of Universities and their ability to connect and be leaders in community) • Meetings of Chairs of Academic Boards/Senates • Multi-faith Blessing of the Academic Year

INTERNAL AUDIT – CORE ASSURANCE WORK – 2018 AND 2019 Back-up and Restoration of Critical Systems • Policies and Procedures – Back-up and restoration policies and procedures for internally managed processes are well documented and in line with leading practice standard ISO 27001; • Technology – The tools used to manage data back-up and restoration (VEEAM) and data replication (VMWare SRM) of ‘Tier 1’ systems achieved close to 100% success rates for the samples selected for the period under audit. These tools have improved operation efficiencies and productivity, as well as increased reliability and quality of back-ups. • ICT Team – ICT team members and management were experienced and appropriately informed of their roles and responsibilities. Field Trip (Compliance) Audit • JCUA complied, in all material respects, with the requirements set in the JCUA HSE-PRO-007 Field Trip Procedure, during the period from 01/01/2018 -31/05/2018. However, there is significant room to improve the control design of the Procedure and the Field Trip Module system data field and report customisation. • A better coordinated control review approach involving all key stakeholders focusing on effective communication, front end training and support, and clear identification of responsibilities for training and departure and whereabouts monitoring is warranted. • Two findings of High risk rating: • Risk assessment and compliance monitoring. • Itinerary and whereabouts management.

COLLEGE ON A PEDESTAL – PROFESSOR LEE STEWART – COLLEGE OF HEALTHCARE SCIENCES • eight Disciplines; • 2500 students; • 135 full time equivalent staff who worked across campuses and sites in Townsville, Cairns, Mackay, Mount Isa, Singapore and external; • the Allied Health Rural Generalist Program; • the World International Collaborating Conference on nursing, midwifery and sustainability in Cairns; • the proposed Sport Conditioning Centre which would work closely with the North Queensland Cowboys on sport and conditioning; • course developments linked with Industry and community partnerships: continuing major curriculum redevelopment activities; • expansion of clinic/placement operations; • expanded rural placement opportunities; • expansion of industry partnerships; and • continued implementation of highly structured quality assurance processes

YOUR JCU EVALUATION REPORT • the five overall evaluation questions and findings; • 2018 response rates benchmarked against other universities. In the case of JCU only 11% of surveys were statistically reliable and 50. 8% were not included as there were five or less respondents; • there was student and staff disengagement with such surveys; • the cost/benefit of Your. JCU surveys, noting that overall, the low percentage of statistically reliable survey outputs meant the return on investment was poor given the effort and investment put into obtaining them; and • the recommendation for the establishment of a working group to review the relevance of the Your. JCU data and survey process with a view to making the data and processes relevant and cost effective. Outcome • The Board acknowledged the comments of Professor Bull that these were issues for all universities and agreed to establish a working group coordinated by Student Services with invitations to Board members to participate.

ANNUAL REPORT ON THE OPERATIONS OF THE ACADEMIC BOARD – 2018 • extensive work completed in the amalgamation of a number of policies and the provision of associated procedures. • amendments to programs and the large volume of course changes circulated through the Divisional Board of Studies and on to Curriculum Information Management Section; • accreditation; and • revision of the awarding of Academic Medals.

AMENDMENTS TO HIGHER DEGREE BY RESEARCH REQUIREMENTS POLICY Intent of the changes To reinforce JCU’s commitment to providing a safe, respectful environment in which HDR Candidates and Supervisors can study, research, work, live and socialise. • 3. 1. 8 Candidates must at all times abide by the Student Code of Conduct, the Bullying, Discrimination, Harassment and Sexual Misconduct Policy and the Principles for Respectful Supervisory Relationships developed by Universities Australia. These policies and principles articulate the professional relationship between Candidates and Supervisors, the potential for conflicts of interest, and make clear that sexual or romantic relationships are never appropriate and must be declared immediately in order that alternative supervisory arrangements can be put in place. .

ACADEMIC COURSE REVIEW Resolution: that the following academic course reviews undertaken in 2018 as endorsed by the Academic Course Review Committee, be approved; - Graduate Diploma of Psychology – Renewal with no conditions but continue to monitor the implementation of the new course structure; - Master of Professional Accounting – Renewal with recommended (formative) changes and follow- up by College Dean; - Tertiary Access Course – Renewal with no conditions; - Bachelor of Speech Pathology – Renewal with required (summative) changes including a plan and follow-up by the College Dean; - Bachelor of Marine Science – Renewal with recommended (formative) changes; - Master of International Tourism – Renewal with recommended (formative) changes; - Master of Education and Graduate Certificate of Education – Renewal with required (summative) changes including a plan; - Master of Guidance & Counselling - Renewal with required (summative) changes including a plan; and - Graduate Certificate of Career Development - Renewal with required (summative) changes including a plan.

POLICY STATUS REPORT FOR POLICIES APPROVED BY ACADEMIC BOARD • The report provides some commentary on policy review work undertaken since the last status report presented in February 2018 and highlights overdue policies. • Overdue policies are invalid and may be undergoing major review

SUMMARY OF COURSES / MAJOR CHANGES 2018 FOR 2019 – ANNUAL REPORT Consequential Amendments are the related amendments to courses and subjects that come about as a consequence of an approved amendment or the introduction of a new curriculum component through the curriculum Governance process.

2018 ACADEMIC BOARD: KPIs and PIs - Final Full Year Results Did not meet target • Commonwealth Supported Commencing Student Load (UG & PG) (EFTSL) • International Commencing Student Load (EFTSL) in tropical Australia • Good teaching (QILT – CEQ) • Offers to Enrolments ratio (%) - QTAC in tropical Australia • Commencing HDR Student Load (EFTSL) (International & Domestic) • Total number of HDR Student Completions (International & Domestic)

Proposed 2019 list of “Hot Topics" for the Board • Exemplar curriculum that is closely aligned with the University’s Statement of Strategic Intent; • Focus on student wellbeing / mental health; • Micro-credentialling • Academic performance framework • Curriculum profile (Nous)

NEW COURSE OFFERINGS DIVISIONAL BOARD OF STUDIES – DIVISION OF TROPICAL HEALTH AND MEDICINE • Bachelor of Pharmacy (Honours)[Embedded] [IHCAP] • Bachelor of Speech Pathology (Honours)[Embedded] [IHCAP] DIVISION OF TROPICAL ENVIRONMENTS AND SOCIETIES • Bachelor of Early Childhood Education [Exit Only]

Q&A • Questions • Ideas • Comments