- Slides: 9
Business Letter Guidelines and Format
A Business Letter: n Business Letters are a formal way to communicate with a business/ company or person. n Neatness counts – no errors in spelling or grammar. n It should be organized in a very specific way following exact format. n “Formal English”is used- no slang or casual chat. n All parts in the letter are “left justified”, or lined up on the left.
Business Letter Parts: In order from top to bottom: Return address – address of letter writer. First and last name, address, city, state and zip code.
Business Letter Parts: n The date n Inside address – of recipient (who you are writing the letter to) First and last name, title, Company, address, city, state and zip code.
Business Letter Parts: Salutation – If the person is not a friend, write “Dear Mr. Smith”. If the person is a friend, you may say “Dear Sally”.
Business Letter Parts: Body of Letter – this is the purpose of the letter. Should be clear and concise, with more than one paragraph. Explain why you are writing and provide detail about what you want to say.
Business Letter Parts: n Closing – “Sincerely”, or “Best regards”, “Yours truly”, etc… n Space for a handwritten signature above your typed named.
Proofread n Proofread: It is imperative to proofread your letter to ensure it is free of grammatical and spelling errors. The letter is sent with good intent but it should show that you have put effort into writing the letter. If the letter has spelling errors it suggests it was rushed and written carelessly.
Business Letter to Pearl Fryar n Your letter to Pearl should follow this format and be speaking directly to him. n Include details about connections you saw to what you learned in your English class. n Explain how the documentary related to you or inspired you in some way. Give examples and details. n Offer something to Pearl: a donation, your time, support or encouragement, etc. This helps you to practice the purpose and style of a real business letter.