Business Letter a how to Adapted from teacher

Business Letter. . a how to! Adapted from teacher. pittschools. org/youngc/O rder. BL. ppt

A letter written by an individual to deal with business of a personal nature.

Types of Letters Personal—Business Letter l Sent from an individual to a person or business/organization. Business Letter l l Sent from a business or organization to another or to an individual. Usually keyed on letterhead. The letterhead can consist of the business’ name, address, phone/fax/email, and logo.

Types of Letters Personal—Business Letter l A personal-business letter is a letter that is sent from an individual to a person or business/organization. Business Letter l A business letter is sent from a business or organization to another or to an individual.

Major Parts of a Letter l l l 9 Parts Must be in order Must know what each part does

Major Parts of a Letter 1. Letterhead if the letter is from a business.

Letterhead Examples

Major Parts of a Letter 2. Return Address-the address of the person writing the letter.

Major Parts of a Letter 3. Dateline-Complete and current date.

Major Parts of a Letter 4. Letter Address/Inside Address-the address of the person receiving the letter.

Major Parts of a Letter 5. Salutation-the greeting of the letter. Example: Dear Sir or Madam:

Major Parts of a Letter 6. Body-the message of the letter.

Major Parts of a Letter 7. Complimentary Close-the ending of the letter. Example: Sincerely yours,

Major Parts of a Letter 8. Handwritten Signature-the author signs the letter after it has been printed.

Major Parts of a Letter 9. Keyed Name-the authors typed name.

Major Parts of a Letter 10. Typist Initials-initials of the typist.

Major Parts of a Letter 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Letterhead if the letter is from a business. Return Address-the address of the person writing the letter. Dateline-Complete and current date. Letter Address/Inside Address-the address of the person receiving the letter. Salutation-the greeting of the letter. Example: Dear Sir or Madam: Body-the message of the letter. Complimentary Close-the ending of the letter. Example: Sincerely yours, Keyed Name-the authors typed name. Handwritten Signature-the author signs the letter after it has been printed. Typist Initials-initials of the typist.

Example Letter 123 Main St Stokes, NC 28574 5/12/2009 Parts of a letter: [QS] Pactolus School 3405 Yankee Hall Road Greenville, NC 27834 [DS] Dear Mr. Jones, [DS] On October 24, 2008 we received great news regarding the. . [DS] This is great news because of. . [DS] Sincerely, [QS] Chris Young [DS] cy 1. Return Address/Letterhead 2. Dateline 3. Letter Address/Inside Address 4. Salutation 5. Body (most of paper) 6. Complimentary Close 7. Handwritten Signature 8. Keyed Name 9. Typist Initials (QS - quad spaced & DS – double spaced)

Punctuation Styles Open Punctuation l There is not a colon or comma in the salutation and there is not a comma in the complimentary closing. Mixed Punctuation n A colon is in the salutation and a comma is in the close. Example: Dear Ms. Smith Sincerely yours Example: Dear Ms. Smith: Sincerely yours,

RETURN ADDRESS 230 Glendale Ct. Brooklyn, NY 11234 -3721 December 5, 2005 QS LETTER ADDRESS SALUTATION Ms. Julie Hutchinson 1825 Melbourne Ave. Flushing, NY 11367 -2351 Open Punctuation No punctuation after Salutation and Complimentary close DS Dear Julie DS It seems like years since we were in Ms. Gerhig’s keyboarding class. Now I wish I would have paid more attention. As I indicated on the phone, I am applying for a position as box office coordinator for one of theaters on Broadway. Of course, I know the importance of having my letter of application and resume formatted correctly, but I’m not sure that I remember how to do it. BODY DS Since you just completed your business education degree, I knew where to get the help I needed. Thanks for agreeing to look over my application documents; they are enclosed. Also, if you have any suggestions for changes to the content, please share those with me too. This job is so important to me; it’s the one I really want. DS Thanks again for agreeing to help. If I get the job, I’ll take you out to one of New York’s finest restaurants. COMPLIMENTARY CLOSE DS Sincerely (QS - quad spaced & DS – double spaced) QS NAME OF WRITER Rebecca Dunworthy ENCLOSURE NOTATION Enclosures DS

Example Letter 123 Main St Stokes, NC 28574 4/19/2010 [QS] School Name 3405 Yankee Hall Road Greenville, NC 27834 [DS] Dear Mr. Jones, [DS] On October 24, 2008 we received great news regarding the. . [DS] This is great news because of. . [DS] Sincerely, [QS] Chris Young [DS] cy (QS - quad spaced & DS – double spaced) Parts of a letter: 1. Return Address 2. Dateline 3. Letter Address/Inside Address 4. Salutation 5. Body (most of paper) 6. Complimentary Close 7. Handwritten Signature 8. Keyed Name 9. Typist Initials GREEN – You change for Project! RED – Spacing – Do not type!