BUSINESS CORRESPONDENCE th 15 DEC The BASIC BUSINESS
BUSINESS CORRESPONDENCE
th 15 : DEC The BASIC BUSINESS LETTER
PARTS 1. 2. 3. 4. 5. 6. 7. Sender’s address Date Recipient’s address Salutation Body Closing Enclosures
1. SENDER’S ADDRESS 1 • Include the street address, city, and zip code 2 3 4 5 6 :
2. DATE 1 • Indicate the date the letter was written. • If your letter was completed over a number of days, use the date it was finished in the date line 2 3 4 5 6 :
3. RECIPIENT ADDRESS 1 • Best to write for specific individual – may need to research 2 3 4 5 6 :
4. SALUTATION 1 • Use same name as recipient address • If you don't know a reader's gender, use a nonsexist salutation, such as their job title followed by the receiver's name • Leave one line blank after the salutation. 2 3 4 5 6 :
5. BODY • Conciseness is very important. • In the first paragraph – friendly opening, then a statement of the main point. • The next paragraph should begin justifying the importance of the main point. • Continue justification with background information in next few paragraphs if needed. • The closing paragraph restate the purpose of the letter and request some type of action. 1 2 3 4 5 6 :
6. CLOSING 1 • Capitalize the first word only (for example: Thank you) and leave four lines between the closing and the sender's name for a signature. 2 3 4 5 6 :
7. ENCLOSURE 1 • If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing “Enclosures” one line below the closing. • You may list the name of each document you are including in the envelope 2 3 4 5 6 :
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