Business Communication Ethics Includes material from Guffey text

Business Communication Ethics Includes material from Guffey text Ch 1

Examples of Dishonest Business Communication ¢ Abflex l ¢ Publisher’s Clearing House l ¢ claim that 3 minutes per day on the machine will produce a “washboard stomach” use of large/small font sizes and tricky wording to encourage recipients to believe they had won a prize and/or buying magazines increased chance of prize. Beach Nut l Sold baby apple juice with picture of apple on label, but no apples actually used in the vitamin-enhanced sugar water

Discussion: Communication Matters ¢ “The Truth, The Whole Truth, and Nothing But The Truth…” Why do people lie? l What did you find helpful about this article? l

Ethical Issue Exists When: ¢ Violation of a behavioral norm l ¢ Intent/motive Causing harm Physical, financial, psychological l Individual, group, society l Higher standard for defenseless l

Five Common Ethical Traps (from Guffey) 1. The false-necessity trap (convincing yourself that no other choice exists) 2. The doctrine-of-relative-filth trap (comparing your unethical behavior with someone else’s even more unethical behavior) 3. The rationalization trap (justifying unethical actions with excuses) 4. The self-deception trap (euphemistic labeling, minimizing perception of harm) 5. The ends-justify-the-means trap (using unethical methods to accomplish a desirable goal)

Additional Ethical Traps (from Bandura, 1990) Displacement of responsibility or attribution of blame 6. • just following orders, “he made me” Diffusion of responsibility 7. • if everyone is responsible, no one is Dehumanization 8. • objectification, stereotyping (Arabs = terrorists)

Organizational Ethical Trap: Darley’s Law Performance measurement systems can incentivise unethical behavior Cheating/lying – to protect or advance self Cheating/lying – to protect or advance organization (“cooking the books”) Sub-optimization - Optimize metrics to detriment of overall organization

Goals of Ethical Communication ¢ Telling the truth Half truths l Exaggerations l Deceptions l ¢ Video: Real Estate example

Goals of Ethical Communication ¢ Labeling Opinions differentiating between facts (quantifiable and/or verifiable) and opinions (beliefs that are not verified) l stating opinions as if they were facts is unethical l

Goals of Ethical Communication ¢ Being Objective recognize your own biases and keep them from distorting your message l honest reporting means presenting the whole picture and relating all facts fairly l ¢ Video: Advertising example

Goals of Ethical Communication ¢ Communicating Clearly use language comprehensible to average reader l short sentences, simple words, clear organization l ¢ Example: performance goals

Goals of Ethical Communication ¢ Giving Credit Referring to originators’ names within the text l Using quotation marks l Documenting sources l Verbal credit for ideas from peers/subordinates l

Tools for Doing the Right Thing

Rotary 4 -Way Test Of the things we think, say or do: ¢ Is it the TRUTH? ¢ Is it FAIR to all concerned? ¢ Will it build GOODWILL and BETTER FRIENDSHIPS? ¢ Will it be BENEFICIAL to all concerned? "

Framework for Identifying and Resolving Ethical Issues (source: Dunn & Bradstreet) 1. Why is this bothering me? l l 2. Who else matters? l l 3. Am I genuinely perplexed? Am I afraid to do what I know is right? Implications for customers, peers shareholders? How does the problem appear from the other side? 4. What is the ethical concern? l l 5. Whom can give me advice? l 6. What will happen if I do/ don’t act? Supervisor, peers, HR, legal, ethics hot line? Am I being true to myself? l Is it my responsibility? l Legal obligation? Honesty, fairness, promisekeeping, avoiding harm? l l Consistency with my values and personal commitments? With company values? Can I share my decision with family, colleagues, customers? Can I see my decision on the front page of the newspaper?

Markkula Center for Applied Ethics (Santa Clara College) 1. 2. 3. 4. 5. What benefits and harms are produced which action best overall? What moral rights to the parties have which action respects those rights? Which action treats all equally? Which action advances the common good? Which action develops moral virtue?

Ethical Communication = Honesty/Integrity “Being honest means more than not deceiving. For leaders within organizations, being honest means do not promise what you can’t deliver, do not misrepresent, do not hide behind spindoctored evasions, do not suppress obligations, do not evade accountability, do not accept that the ‘survival of the fittest’ pressures of business release any of us from the responsibility to respect another’s dignity and humanity. ” Dalla Costa The Ethical Imperative 1998

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