BUS 4017 Project Management Wk 5 Agenda Scheduling

BUS 4017 Project Management Wk. 5 Agenda: . Scheduling lecture, Network Diagrams, Critical paths, Float GANTT charts -methods Responsibility Matrix MS Project. Create GANTT and Network diagram as per text Ch. 5, 6 Groups work for Final Project Review forms submitted by Group Members. Sign Preliminary Charter for Group Supplementary handouts- H. R. career Ad. For Decision Matrix WBS, Schedule and Estimate Quiz – take home 1 Salt Lake City, Mormon Convention Centre. No upper balcony supports. Holds 21, 000 people!

Today’s class as a WBS 2

Responsibility Matrix after WBS Who Fred What Lecture MS Project R I Charter Stude nts Groups Class R R House Keeping F Home assign R 3

Scheduling detail-continued. Ch. 6 & 7 Note we will cover controls after Mid Term. • Discuss Donnelly case. P. 143 • See P. 162 – Info. Systems scheduling challenges • What scheduling challenges do you experience in your life? • How can P. M. method help? • Would P. E. R. T. calculation help? • R=O+P+4 M/6 • Start with data and requirements 4

Donnelly Case – Gido and Clements. P. 143 RR Donnelley P. 143 – scheduling success l Knowing the skills needed and recruiting to meet the needs was key for this international printing company. (HR !) l Facilities were in 200 locations/18, 00 users. They were in the process of a major IT changeover-hardware, network architecture and standardizing an Email system. (IT Mgr. ) l Creating task lists and using the WBS to identify (PM) relationships. Scheduling in identifiable sections. l Creating good team environments and an open systems approach to giving and getting feedback. (PM) e. g. Admit mistakes, take responsibility, allocate resources, fix problems. (Teams) 5

WBS into a Schedule • Review Market Study WBS diagram. Remove the Summary tasks • Arrange the tasks into a Network diagram use the previous slide as a guide or using Predecessors given • Complete the PERT boxes with all information available ( see example next slide) • Calculate the critical path. 6

Scheduling and predecessors • • What now? What comes before? What comes after? What can be done at the same time? • Practice first. With partner draw network diagram P 130 Gido and Clements Question 11 7

Try this Scheduling warm up Task Predecessor Time A None 5 A A 4 B B, D 6 D A 2 E D 5 F C, E 8 A B C D E F 8

This is Activity on Arrow diagram AOA – we use the Activity on Node (box) method AON 9

Add the P. E. R. T. elements onto the network diagram – place in the boxes. n Be able to draw a box as per book showing above. Float/slack: Look at the PERT box and note difference between the ES and the LS times. n n n Critical path is defined by the overall times of PERT boxes in which there is no float. Where do we get this info. from? ES = Earliest Start. EF Earliest Finish. LS = Latest Start LF= Finish Task ID # Time (duration) ES LS EF LF Float 10

Critical Path • Add the Duration times in all the boxes on each path. Calculate the length of paths • The longest path is the critical path • The shorter paths have some items that do not have to be done on a strict schedule – they have float or slack. • Calculate the slack for one item 11

Critical path – apply learning • • • P. 158 and P. 159 Calculate the length of all 4 paths Answers-discuss Which is the critical path and why? What makes scheduling difficult? 12

Slack or float-another look, also p. 155–Gido and Clements. P. E. R. T. Box. Task. E Earliest start. 5 Latest start 15 The Graph example I have provided below shows both the ES minus LS = Float and the EF minus LF = Float. 1 2 3 4 5 6 7 8 9 B B 10 Time. 5 days EF 9 LF 19 Float 10 days LS 11 12 13 14 15 16 17 18 19 E E E FLOAT TIME 10 DAYS E EE E E 13 LF

Review scheduling • • • What is a formula for Float? What s the formula for P. E. R. T. ? Define critical path Which comes first – WBS or Schedule? Visit www. spmn. com/lessons learned Why do we teams use the GANTT rather than Network diagrams? Given a list with predecessors could you draw a net work? diagram. Go to class web site for link and try the example? Are you ready to take a list, estimate it, create a WBS from it, draw a Network diagram and convert it into A GANTT chart? 14

Work in Groups for Final Group Project • Choose a Project Manager in for each group • Discuss potential projects • Sign a Charter and hand in to Instructor committing to work together – name project if decided – get approval so there is no duplication. • See detailed handout for marking scheme, timelines 15

P. M. forms you have collected from Web etc. What do you do with them? Share them with your group and discuss. Decide which sample of form you wan to include in your Final Group Project. Modify the Charter or start completing it to start your project. Assign one person the Responsibility of keeping a form inventory as more forms are located. 16

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Home Assignments • Finalize your project choice. Work with your Group to move your Project ahead during Week. • Each Team Member creates a WBS and Network diagram for their part of the project. If you have not finalized your part of the project create and submit documents that indicate your ability to create these forms. Must use Power. Point or equivalent software for the WBS and MS Project software for the Network Diagram. • PM submits above forms for the Hi level overview (Definition) of the project. • Complete the WBS Self Quiz - not on line, during the week. Review in class next week. 18