Bullitt County Public Schools 2018 2019 School Calendar

Bullitt County Public Schools 2018 -2019 School Calendar Requirements & Development

School Calendar Development • State Statute and Regulation • KRS – Kentucky Revised Statutes • KAR – Kentucky Administrative Regulations • The Contract • District Policy

School District Calendar Committee KRS 158. 070(2)(a) Beginning with the 2018 -2019 school year, the Board, upon recommendation of the Superintendent, shall annually appoint a District Calendar Committee to review, develop, and recommend school calendar options.

KRS 158. 070 (1)(d) “School district calendar committee” means a committee consisting of: 1. One (1) school district principal; 2. One (1) school district office administrator other than the superintendent; 3. One (1) member of the local board of education; 4. Two (2) parents of students attending a school in the district; 5. One (1) school district elementary teacher; 6. One (1) school district middle or high teacher; 7. Two (2) district classified employees; and 8. Two (2) community members from the local chamber of commerce, business community, or tourism commission

KRS 158. 070 (2)(b) The school district calendar committee, after seeking feedback from school district employees, parents, and community members, shall recommend school calendar options to the local school district superintendent for presentation to the local board of education. The committee’s recommendations shall comply with state laws and regulations and consider the economic impact of the school calendar on the community and the state. ü Calendar Survey ü Calendar Options ü Comply with State Laws and Regulations

KRS 158. 070(1)(b) “Minimum school term” or “school term” means not less than one hundred eighty-five (185) days composed of the student attendance days, teacher professional days and holidays; KRS 158. 070(1)(c)“School calendar” means the document adopted by a local board of education that establishes the minimum school term, student instructional year, and days that school will not be in session;

KRS 158. 070(1)(e) “Student attendance day” means any day that students are scheduled to be at school to receive instruction, and encompasses the designated start and dismissal time; KRS 158. 070(1)(f) “Student instructional year” means at least one thousand sixty-two (1, 062) hours of instructional time for students delivered on not less than one hundred seventy (170) student attendance days; KRS 158. 070(1)(g) “Teacher professional day” means any day teachers are required to report to work as determined by a local board of education, with or without the presence of students;

KRS 158. 070(3)(a) Each local board of education shall use four (4) days of the minimum school term for professional development and collegial planning activities for the professional staff without the presence of students – At the discretion of the superintendent one day may be for district wide activities KRS 158. 070(11)(d) The local board of each school district may use up to a maximum of four (4) days of the minimum school term for holidays KRS 158. 070(11)(e) Each local board may use two (2) days for planning activities without the presence of students.

KRS 158. 070(4)(b)If a local board of education amends its school calendar after its adoption due to an emergency, it may lengthen or shorten any remaining student attendance days by thirty (30) minutes or more, as it deems necessary, provided the amended calendar complies with the requirements of a student instructional year in subsection (1)(d) of this section. No student attendance day shall contain more than seven (7) hours of instructional time unless the district submitted and received approval from the commissioner of education for an innovative alternative calendar.

KRS 158. 070(2)(c) Prior to adopting a school calendar, the local board of education shall hear for discussion the school district calendar committee’s recommendations and the recommendation of the superintendent at a meeting of the local board of education. KRS 158. 070(2)(d) During a subsequent meeting of the local board of education, the local board shall adopt a school calendar for the upcoming school year that establishes the opening and closing dates of the school term, beginning and ending dates of each school month, student attendance days and days on which schools shall be dismissed. The local board may schedule days for breaks in the school calendar that shall not be counted as a part of the minimum

KRS 158. 070(2)(f) Beginning with the 2018 -2019 school year, and each year thereafter, a local school board of education that adopts a school calendar with the first student attendance day in the school term starting no earlier than the Monday closest to August 26 may use a variable student instructional year. Districts may set the length of individual student attendance days in a variable student instructional schedule, but no student attendance day shall contain more than seven (7) hours of instructional time unless the district submitted and received approval from the commissioner of education for an innovative alternative calendar.

KRS 158. 070(5)(a) 1. In setting the school calendar, school may be closed for two (2) consecutive days for the purpose of permitting professional school employees to attend statewide professional meetings. 2. These two (2) days for statewide professional meetings may be scheduled to begin with the first Thursday after Easter, or upon request of the statewide professional education association having the largest paid membership, the commissioner of education may designate alternate dates. 3. If schools are scheduled to operate during days designated for the statewide professional meeting, the school district shall permit employees who are delegates to attend as compensated professional leave time and shall employ substitute teachers in their absence. 4. The commissioner of education shall designate one (1) additional day during the school year when schools may be closed to permit professional school employees to participate in regional or district professional meetings.

KRS 158. 070(5)(b) 1. If any school in a district is used as a polling place, the school district shall be closed on the day of the election, and those days may be used for professional development activities, professional meetings, or parent-teacher conferences.

KRS 158. 070(5)(c) All schools shall be closed on the third Monday of January in observance of the birthday of Martin Luther King, Jr. You cannot use the day as a makeup day, planning day or professional development day.

State Regulation Kentucky Administrative Regulations (KAR) 702 KAR 7: 140(1) School Calendar – Calendar Requirements Section 1. (1) The local board of education shall adopt a school calendar on or before May 15 of each year. The calendar shall: (a) Establish the length of each student attendance day; (b) Set the instructional time for kindergarten; (2) Opening day shall be scheduled to occur prior to the first student attendance day of the student instructional year. (3) Closing day shall be scheduled to occur following the completion of the last student attendance day of the student instructional year. (4) Local school districts shall plan for the make-up of instructional time missed due to emergency. In addition to the minimum 1, 062 hour student instructional year, the school calendar shall include days equal to the greatest number of days missed system-wide over the preceding five (5) school years.

702 KAR 7: 140(2) School Calendar – Calendar Approval (1) The Board shall file each adopted school calendar that complies with the requirements of section 1 with KDE no later than June 30. The school district shall not be paid any SEEK allotments until the school calendar has been approved by the department. (2) The Board upon recommendation of the superintendent may amend the school calendar (3) An amended school calendar shall be

702 KAR 7: 140(3) School Calendar – Instructional Time Missed (1) The student attendance day shall not be shortened after the school calendar has been adopted by the local board of education and approved by KDE except in cases of emergency declared by the superintendent in accordance with Board policy. (2) The district shall not be required to make up a total of 5 hours missed each year missed due to emergency. (3) Except as provided in section (2) all instructional time missed on student attendance days shortened due to emergency shall be made up and reported on the amended school calendar.

702 KAR 7: 140(4) School Calendar – Emergency Day Waiver (1) The district shall not be granted an emergency day waiver unless the district has missed more than 20 regular student attendance days district-wide and an extreme hardship would result if the district was not granted the waiver. The district shall make up at least the first 20 regular student attendance days missed in a school year by adding these equivalent hours back into the school calendar.

State Statutes Kentucky Revised Statutes (KRS) • KRS 2. 110(2) No person shall be compelled to labor on the first Monday in September (Labor Day) by any person. • KRS 2. 190 Presidential election day shall be a state holiday and all schools shall be closed on presidential election day (the Tuesday after the first Monday in November of presidential election years).

State Statutes Kentucky Revised Statutes (KRS) • 158. 050 School year The school year shall begin on July 1 and end on June 30. • 157. 350 Eligibility of districts for participation in fund to Support Education Excellence in Kentucky. (1) Employs and compensates all teachers for not less than one hundred eighty-five (185) days. (2) Operates all schools for a minimum school term as provided in KRS 158. 070 and administrative regulations of the Kentucky Board of Education.

Contract 2017 -2021 Between The Bullitt County Board of Education & The Bullitt County Education Association

THE CONTRACT ARTICLE XXI - SCHOOL CALENDAR Section A A school calendar committee shall be established. This committee shall be made up of the following: one (1) Board Member, Director of Pupil Personnel, one (1) Principal, two (2) parent members, two (2) classified members elected by the classified staff (only one can serve from any one specific department and/or school), two (2) community members, three (3) certified members appointed by the Association, and the BCEA President. The committee shall serve for one school year. Section B This development of the school calendar as specified in KRS 158. 070.

Section C The negotiated calendar shall be made available to the public prior to the board’s approval. Section D The school calendar shall provide: 1. 187 days including: 170 days for instruction 7 Bullitt days 4 paid holidays 4 professional development days 1 opening day 1 closing day the local 2. The school calendar shall include days equal to greatest number of days missed system-wide in the school district over the preceding five (5) school years. 3. A five (5) day unpaid spring break.

Policy 08. 3 School Calendar CALENDAR COMMITTEE Beginning with the 2018 -2019 school year, the Board, upon recommendation of the Superintendent, shall annually appoint a District Calendar Committee to review, develop, and recommend school calendar options.

DEVELOPMENT OF CALENDAR The District Calendar Committee, after seeking feedback from District employees, parents, and community members, shall recommend school calendar options to the Superintendent for presentation to the Board. The committee’s recommendations shall comply with state laws and regulations and consider the economic impact of the school calendar on the community and the state. In order to act on the school calendar, the Board must hold two (2) meetings: 1) one that includes hearing and discussing recommendations from the Superintendent and the calendar committee and 2) a subsequent meeting that includes adoption of the calendar. The meetings may be regular or special.

DEVELOPMENT OF CALENDAR (CONTINUED) The Board, in a meeting subsequent to the meeting in which the Board heard the recommendations of the District Calendar Committee and the Superintendent, shall adopt a school calendar prior to each upcoming school year that establishes or includes: 1. 2. 3. 4. Opening and closing dates of the school term, Beginning and ending dates of each school month, Days on which students are scheduled to receive instruction, A minimum school term of not less than one hundred eight-five (185) days composed of student attendance days, teacher professional days, and holidays, 5. A student instructional year of at least one thousand sixty-two (1062) hours of instructional time and not less than one-hundred seventy (170) student attendance days, 6. Instructional time required for kindergarten, 7. Days in addition to the student instructional year for the make-up of instructional time missed due to emergency equal to the greatest number of days missed system-wide over the preceding five (5) school years, and 8. Days on which schools shall be dismissed.

ADDITIONAL REQUIREMENTS A testing window to accommodate state-mandated assessments shall also be included. The Board may schedule days for breaks in the calendar that shall not be counted as part of the minimum student instructional year. If any school in the District is used as a polling place, the school District shall be closed on the day of the election, and those days may be used for professional development activities, professional meetings, or parent-teacher conferences.

AMENDING THE CALENDAR The Board may amend the school calendar after it is adopted due to an emergency. EMERGENCY WAIVERS Emergency day waivers may be requested if the District has missed more than twenty (20) regular student attendance days and demonstrates that an extreme hardship will result if not granted the waiver.

Calendar Survey • The survey does not determine the decisions made by the Calendar Committee. It is one source of information that is taken into account in the development of the calendar. • The results of the survey can be found on the district website.

Calendar INFORMATION • The Calendar is designed to provide our teachers the best opportunity to improve student learning. • Calendar ideally will end the first semester prior to Christmas Break. • The Calendar is developed early to allow parents to make arrangements for childcare, plan vacations and schedule appointments for their children.

Calendar INFORMATION • The Calendar also indicates days that have been designated as makeup days for instructional days missed due to inclement weather and other events. • The Committee uses a Calendar Survey for community input prior to the development of the Calendar. The Committee must follow state statutes and regulations when creating the calendar, therefore some requests and suggestions are not possible. • Days that the district is required to be closed either by statute or regulation may not be used as makeup days. • What’s with Oaks Day?

Let’s talk about Make-up Days • Everyone wants them; but, then they have a problem designating days • We usually use the Professional Development Day that is typically placed in March as a Make -up Day • We could ask the Board to approve making Presidents’ Day, a holiday, a Make-Up Day with the understanding Oaks Day would replace that holiday for staff. The schools are already closed that day. This would close the district.

Non-Traditional Instructional Days During the 2014 Regular Session of the Kentucky General Assembly, House Bill 211 was passed and signed into law by Gov. Steve Beshear. The legislation gave districts that missed excessive number of days of school due to weather or other emergencies the opportunity to conduct school through virtual or other non-traditional means on days that the district would have normally had to call school off. The district would then show evidence of student participation and student learning and would submit request to the Kentucky Education Commissioner for approval. If approved, the district would not have to make up those days. The primary criteria a district had to meet to even submit an application was they had to have missed an average of 20 school days the previous three years (a total of at least 60 days). Due to the mild winters we had in the two previous winters (2011 -12 and 2012 -13), districts could not apply because they hadn’t missed enough days.

Oops!

DEVELOPMENT After Committee review of: • Statute and Regulation • Contract Requirements • Policy • Calendar Survey Results • Economic Impact • Assessment and other important dates in addition to • Information sent to the committee (one comment) Calendar options are developed and presented to the Board for discussion at one meeting and approval of a calendar at another Board of Education Meeting.

Mission The mission of the District Calendar Committee is to develop a calendar that provides opportunities to maximize student learning in pursuit of educational excellence.

Sample 2018 -2019 Calendar Survey https: //goo. gl/forms/48 iu 6 l. DEOVo. Qp. XRk 1