Bulk Distribution June 2015 Bulk Distribution Overview Life

Bulk Distribution June 2015

Bulk Distribution § Overview § Life Essential vs Relief / Clean up supplies § § § Emergency Aid Stations, (with or without supplies? ) § § § What’s the difference? Pre-packaged units • Do you know the amounts? Sooner than later Collect information on event Product Line. Adjust as needed. Incident unique 1

Bulk Distribution • Quantities, (25 / 80 / 60) • What is this? ? • Destroyed • Major • Minor 2

Bulk Distribution § Planning § What is needed, where, when? § § Who else is doing what? Where? § § Who has this information? How do we find out? ARC Branding – Stickers, Vests, Signs § What does it matter? 3

Bulk Distribution § Partners, Government, NGO’s, Spontaneous Volunteers § § § What should we do with them? Why? Emergency Aid Stations. § § § With DMHS / DHS if at all possible How to organize When to deploy Who is in charge? What do we expect them to do? 4

Bulk Distribution § Priorities § What does ASAP really mean? § If Everything is needed now, can all of it be #1? § § Who decides? Staff / Vehicles / MHE, fuel cards / resupply? ? § What do you need first? 5

Bulk Distribution § 6409. How to use, what to ask for, how? § § § § Who’s your best friend now? What is a “bottle” of water? Bleach? What do you mean by “a case”? What is “some” insect spray” How much does a case of water weigh? When listing your delivery address, will you be there 24 hours daily? How should the driver of the commercial truck delivering your items contact you? On a 24 hour basis? Who is going to unload the truck? Do you have MHE? 6

Bulk Distribution § More on the 6409 § § § You cannot provide too much information. Use all space on the form, and the back if necessary. Anticipate every possible question Logistics may have for you, and answer it, before they ask it. If necessary, and especially if this is a “real rush”, hand carry to Logistics, hand it to a person, don’t drop in a box, and explain the need for priority service. If it’s a “drop what you are doing” request, you, Logistics and your combined supervisor’s should meet. 7

Bulk Distribution § Reporting § 5266 Collection Tool. It’s not a monster! § On site data capturing. By Whom? Why, who needs this information? Where does it go? § Importance of valid reporting. Does anyone care? § Financial accounting responsibilities, To: • The organization & Government • Donors, public, workers, clients 8

Bulk Distribution § And what else? ? : § What about fuel ? From where? § § Maintenance on vehicles? § § Caution using walk in volunteers as drivers Material Handling Equipment § § Don’t wait for breakdowns Rotation of crews. Tired crews cause accidents § § What to do when none is availability Who can’t drive a forklift? It’s easy, right? When is enough, enough? § When do you stop distribution? 9