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Building the Digital Accounting Collection Digital Libraries the Innovative Way Kevin Herrera – University of Mississippi Libraries About the Tools About the Collection The University of Mississippi used Metadata Builder to create its Dublin Core records. Digital objects were attached using Millennium Media Management, and the new collection was stored in its own reference database. Innovative Interfaces’ web OPAC provides the public search interface for the Digital Accounting Collection. In addition to author, title, subject, and keyword searches, the collection uses the Document Indexing module to provide full-text searching of digitized documents through an Advanced Keyword search. The University of Mississippi began establishing its digitization program in 2002 with the help of an IMLS directed grant. During the initial planning stages, several digital library products were under consideration. After learning of a new product planned by Innovative Interfaces, the decision was made to work with III as a development partner on Metadata Builder. The first major project focused on the Libraries’ newly acquired collection from the American Institute of Certified Public Accountants (AICPA). The Digital Accounting Collection contains around 900 digital objects, the majority of which are PDFs. The files include the early years of the Accounting Historians Journal as well as various pamphlets and AICPA exposure drafts. Selected images are also included. The Digital Accounting collection is available at http: //umiss. lib. olemiss. edu: 82/screens/dacopac. html. Searching the Digital Accounting Collection On the Advanced Keyword Search screen, users can choose a full-text search that will search the actual content of digitized documents. The public display of this record includes a link to the searchable PDF file with OCR corrected text. The “page image” PDF file contains the uncorrected image scans. A full-text keyword search for “crystalized” retrieved this record. The word “crystalized” will appear somewhere in the full-text even though it was not found in the record itself. The OPAC retrieved this record as one containing the word “crystalized” somewhere in the full-text. “Crystalized” is revealed by searching within the PDF file. A number of static web pages were manually built to help users browse the Digital Accounting Collection. The journal and image browse pages point users to specific records within the collection. The subject browse pages allow users to explore lists of subject headings. The links on these pages launch live subject searches within the OPAC.
Creating Our Digital Library Records in 3 Easy Steps Step 1. Create the Dublin Core Record with Metadata Builder Start a new Dublin Core record with Metadata Builder. (Pre-existing DC or EAD records can also be imported. ) The template can be configured to include, omit, or repeat Dublin Core elements. Complete the Dublin Core record using eleven core elements and four qualified elements. When the Dublin Core record is saved, a base bibliographic record is automatically created. Import images, PDFs, videos, or audio files. Import thumbnail images. (Media management can automatically create a thumbnail. We chose to create our own. ) Step 2. Attach digital objects with Millennium Media Management Create a new media set. Name the media set. The title of the media set will become the display for the web OPAC hyperlink. Step 3. Attach text file for searching with the Document Indexing option Within Millennium Media Management, import a plain text file. This file is for indexing purposes only. It does not display in the OPAC. The full-text content of this file will be searchable through an advanced keyword search. Indexing Decisions Once these three steps are finished, the record is ready for public use and the following content has been added to our database: • Dublin Core Record (imported or manually keyed) • Base bibliographic record (system generated) • PDF files • Thumbnail image (system generated or imported) • Text file for full-text searching Dublin Core to MARC Crosswalk Used Local Decisions User Manual Page Numbers The Dublin Core “Creator” field displays as “author” in the public catalog. Metadata Builder - Page # 106450 Millennium Media Management - Page # 105180 Document Indexing - Page # 105237 Local titles are used for searching subsets of the collection (accounting historians journal, exposure draft, pamphlets collection, illustrations collection). Dublin Core Term Title Creator Subject Publisher Contributor Source Alternative Created Issued Is. Part. Of Spatial Maps To maps to maps to maps to MARC Field t 2451 |a b 720 |a d 650 |a p 260 |b b 720 |a p 260 |b u 246 |a p 260 |c u 730 |a d 651 |a Database Index Title Author Subject Notes Qualified Dublin Core Fields Included in Index Title Alternative Creator Publisher Contributor Subject Description Table of Contents, Abstract Date Created, Valid, Available, Issued, Modified, Date. Accepted, Date. Copyrighted, Date. Submitted Type Format Extent, Medium Identifier Bibliographic. Citation Source Language Relation Is. Version. Of, Has. Version, Is. Replaced. By, Replaces, Is. Required. By, Requires, Is. Part. Of, Has. Part, Is. Referenced. By, References, Is. Format. Of, Has. Format, Conforms. To Coverage Spatial, Temporal Rights Access. Rights, License Audience Mediator, Education. Level Accrual. Method Accrual. Periodicity Accrual. Policy Provenance Rights. Holder