Building Student Success Scholarships at CUNY Financial Aid

Building Student Success: Scholarships at CUNY Financial Aid Professional Development Conference John Jay College of Criminal Justice, CUNY Friday, June 15, 2018

Presenters • Julissa Contreras, Administrative Specialist for Scholarship Enterprises, York College • Sasha De Silva, Scholarship Specialist, Macaulay Honors College • Abdul Hashim, Manager of Financial Aid & Scholarships, Bronx Community College , Vice Chair-Elect, CUNY Scholarship Council • Veronica Lukas, Executive Director of Student Financial Services, Queensborough Community College • Ed Rhodes, Campaign Officer, Invest in CUNY Convener, CUNY Scholarship Council • Michael Scaduto, Associate Director of Financial Aid & Scholarship Coordinator, John Jay College, Chair-Elect, CUNY Scholarship Council

CUNY Scholarship Council

A Brief Look Back… 2012: “Search” for Scholarship Officers 2012: Convening of Scholarship Taskforce 2012 -2015: Monthly taskforce meetings 2016: Creation of CUNY Scholarship Council Michael

Current Topics from 2017/18 Scholarship Management Programs Excelsior Scholarship FERPA/Access to FAFSA Data Protected Categories CUNYfirst/Item types Citizenship status and scholarship eligibility Scholarships vs. awards vs. stipends Julissa and Sasha

Partner Offices – We can’t do this alone Financial Aid Advancement/Development/College Foundations/Donors Bursars Fiscal Management/Business Offices Enrollment Management/Admissions Academic Departments Central Office (OSFA, OUC) External Partners Abdul and Michael

Scholarship Statistics 2017 • 2, 256 Scholarship Programs – 897 Endowed Programs (39. 8%) • $17, 886, 504 in Annual Scholarship Disbursements • 11, 029 Students Receiving Scholarships • Average Award: $1, 621. 71 Ed Rhodes

Scholarship Statistics 2017 Number of Scholarships vs. Total Disbursments 600 $ 5, 000 $ 4, 500, 000 500 400 # of Scholarships $ 4, 000 Total Disbursements $ 3, 500, 000 $ 3, 000 300 $ 2, 500, 000 $ 2, 000 200 $ 1, 500, 000 $ 1, 000 100 $ 500, 000 Ed Rhodes ua rd ia Q C BC U N C Y C en tra l C C G La KB os to s an H C C C BM BC C M H ut tm G U N Y BA rk Yo C T C YC EC N M m an y Le h hn Ja SI C Jo s r ue en te Q H un ity C kl oo Br ru Ba yn $ch 0

Scholarship Statistics 2017 Number of Scholarships vs. Number of Students 600 2000 500 # of Scholarships # of Students 400 1500 300 1000 200 500 100 Ed Rhodes ua rd ia Q C BC U N C Y C en tra l G C C La s to os KB an H C C C BM BC C M H ut tm G U N Y BA rk Yo C T C YC EC N M an m y Le h hn Ja SI C Jo s r ue en te Q H un ity C kl oo Br ru Ba yn 0 ch 0

Scholarships at CUNY: Recipient Selection Process Development/Advancement provides list of scholarships, criteria, and budget for the upcoming AY. Scholarship Office reviews budget and updates website, application, and other materials, to solicit applications Applicant Solicitation Scholarship Office confirms applicant eligibility Nominees identified via committees, departments, Admissions, etc. Lists of New and Continuing Scholarship Recipients Issued Financial Aid Office – Reviews Scholarship Recipient List and checks for over packaging Revised lists of recipients issued Julissa

Scholarships at CUNY: Awarding Process Scholarship Office initiates awarding Scholarship Office notifies recipient(s) Awards posted in CUNYfirst as “anticipated aid” either manually or batch CRM ticket Check request(s) sent to Foundation/Business Offices Funds are released for payment Scholarship Office requests transfer of funds Sasha

Scholarships at CUNY: Disbursement Process Scholarship recipient lists and transmittal College Business/ Controller’s Office wires/sends money to CUNY Central (OUC) OUC processes transfer and increases fiscal limits for scholarship items FA/Scholarships review rejected awards Bursars Office disburses awards Abdul

Scholarships at CUNY: Stewardship Process Scholarships provides list of recipients to Development/ Advancement updates scholarship inventory and works with students to steward donors Scholarship successfully awarded Abdul

Scholarship Management Programs

Scholarships and Financial Aid

Scholarships and Financial Aid • COA/Budget • “Need” vs. “Merit” • Over-awarding • Reducing Awards • Posting Awards • Transfer of Funds to OUC • Disbursement Michael and Ronnie

Scholarships at CUNY Challenges: • Awards vs. Scholarships • Taxable vs Non-Taxable • CUNYfirst Item types Coordinating the Activity of Multiple Divisions Fiscal Management Federal and State Compliance IRS Regulations Protected Categories Citizenship Status and Scholarship Eligibility • •

Identifying Best Practices Partnerships with Financial Aid Offices Packaging and related challenges How can you help us to help you? Michael and Ronnie

Q &A Thank you!