Building Implementation Capacity West Valley School District District

Building Implementation Capacity West Valley School District: District Implementation Team & District Capacity Assessment Action Planning SISEP Active Scaling State February 2015

Purpose, Goal, & Objectives § § Purpose and Goal: § The purpose of this work is to improve student outcomes in early literacy by using effective implementation practices to bridge the gap between science and practice. § The goal of this meeting is to analyze West Valley’s current implementation infrastructure. Objectives: § Identify current District Initiatives (District Initiative Inventory) § Define key functions of a District Implementation Team (DIT) § Analyze and Use District Capacity Assessment Results (DCA) for action planning

Why Implementation Science § Implementation Science Quick Start Video

HOW: Active Implementation Making It Happen Frameworks § EFFECTIVE & USABLE INTERVENTIONS § § What exactly are people saying and doing that makes things better for children and families? STAGES § § Teams Who takes responsibility for and helps guide the change process? IMPROVEMENT CYCLES § Drivers What critical supports are needed to make this change? What is the infrastructure? TEAMS § Stages What steps lead to successful implementation? DRIVERS § Usable & Usable Interventions Cycles How can we create more hospitable environments, efficiently solve problems and get better? ©Copyright Dean Fixsen and Karen Blase

LINKING IMPLEMENTATION TEAMS State ESDs Districts Schools

Implementation Teams Making It Happen § Letting “it” happen § Helping “it” happen § Making “it” happen • Active use of strategies to support the adoption of the program or practice • Active installation of supports for sound implementation of the program or practice • Implementation teams are accountable for change Based on Hall & Hord (1987); Greenhalgh, Robert, Mac. Farlane, Bate, & Kyriakidou (2004); Fixsen, Blase, and progress Duda, Naoom, & Van Dyke (2010)

No Implementation Team From “Letting it Happen” 14% 17 Years Sources: Fixsen, Blase, Timbers, & Wolf, 2001 Balas & Boren, 2000 Green & Seifert, 2005 Saldana & Chamberlain, 2012 Implementation Team To “Making it Happen” Improvement in Intervention Outcomes 80% 3 Years

Implementation Team S S Prepare E Schools/Districts N nts I D e A d E u t R S Assure Prepare Regions Implementation l G Intended l Team N a I Benefits T h c A a Parents and E Work with e R 80% Researchers 20% C o R Stakeholders t Create Readiness Assure Implementation Prepare Teachers and Staff © Fixsen & Blase, 2009

District Implementation Teams The Work Exploration Installation • Engage in Exploration Stage activities with the first 3 -4 schools • Create readiness in the remaining schools • Complete District Capacity Assessments and engage in action planning • Analyze data and select innovation/practice • Operationalize selected innovations

District Implementation Teams Installation Continued The Work • Create or modify training materials, fidelity measures, and evaluation tools related to innovation being scaled • Provide implementation and innovation training, coaching, and support to building leaders and staff • Use Fidelity assessments • Initiate and actively engage in continuous quality improvement cycles • Engage in problem solving with STSs and Regional Initial Implementation Team to improve and align effective Implementation supports for districts and schools

Implementation Stage Based Work District Activities § § § Monthly meetings with RITs § Operationalize selected innovations § § Identify and develop BITs Develop a DIT Analyze data and select usable innovations Shift to systematic approach for training, coaching, fidelity measurement RIT Support § § § Form DIT and meet monthly § Guide informed selection of ELA practices and operationalization of selected practice § Ensure implementation informed system for teacher development (Competency Drivers) Review data and systems Guide exploration and mutual selection process of BITs

Terms of Reference § Terms of Reference is a documented internal memorandum of understanding that is developed as groups form in order to § § § build consensus on mission, vision, define ways of work, determine levels of authority, create decision making protocols develop formal linking communication protocols

Why a Terms of Reference? § § Assists with: § Maintaining focus § Serving as a ‘prompt’ before a meeting, a discussion, or a decision § Reducing risk & building trust § Recruiting, engaging, and orienting new members of the group Nothing is carved in stone! § Revise and Reflect

Making It Happen Frameworks Active Implementation IMPLEMENTATION DRIVERS Drivers Critical supports to successfully use evidence-based programs and practices. q Build Competency and Confidence q Develop, improve, and sustain competent & confident use of innovations. q Change Organizations and Systems q Create and sustain hospitable organizational and systems environments for effective instructional and educational services q Provide Leadership that Matches the Challenge ©Copyright Dean Fixsen and Karen Blase

Improved Student Outcomes Effective Instructional Practices & System Change Implementation Drivers = Infrastructure Fidelity or Performance Assessment er riv y. D nc ete mp Co rs ive Dr Integrated & Compensatory Facilitative Administration on ati niz Selection Systems Intervention ga Training Or s Coaching Decision Support Data System © Fixsen & Blase, 2008 Leadership Technical Adaptive

Necessary Action Steps: § Complete draft of Terms of Reference § Share with RIT lead for feedback § Continue Initiative discussions § Continue DCA Action Planning § 2 -3 Items § Quick wins Who, How, and When will the activities be completed?

For More Information State Transformation Specialist Wendy Iwaszuk Rachel Hart wendy. iwaszuk@k 12. wa. us rachel. hart@k 12. wa. us http: //nirn. fpg. unc. edu www. scalingup. org http: //implementation. fpg. unc. edu

Implementation Science Implementation Research: A Synthesis of the Literature Fixsen, D. L. , Naoom, S. F. , Blase, K. A. , Friedman, R. M. & Wallace, F. (2005). Implementation Research: A Synthesis of the Literature. Tampa, FL: University of South Florida, Louis de la Parte Florida Mental Health Institute, The National Implementation Research Network (FMHI Publication #231). HTTP: //NIRN. FPG. UNC. EDU

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