BUILDING CONSTRUCTION DOCUMENTATION REQUIRED FOR THE TENDER PROCESS

BUILDING CONSTRUCTION DOCUMENTATION REQUIRED FOR THE TENDER PROCESS IN NIGERIA 1. 0 2. 0 3. 0 4. 0 5. 0 6. 0 7. 0 8. 0 9. 0 10. 0 Introduction Drawings and Specifications Bill of Quantities Schedule of Rates Invitation to Tender Instructions to Persons Tendering Information about Persons Tendering Condition of Contract Form of Tender Conclusion ARC 807: Professional Practice and Procedure Department of Architecture, Federal University of Technology, Akure, Nigeria

1. 0 INTRODUCTION A Tender can best be described as a submission made by a prospective supplier in response to an invitation to tender. Tender documents may be prepared for a range of contracts such as; equipment supply, the main construction contract, demolition etc. ARC 807: Professional Practice and Procedure Department of Architecture, Federal University of Technology, Akure, Nigeria

2. 0 DRAWINGS AND SPECIFICATIONS The working drawings refer to the measured drawings indicating the design, dimensions and method of construction while specification refers to the quality of materials and also the workmanship required. A complete set of working drawings include; site plan, foundation Plan, floor plans, Elevations, Sections, Details etc. ARC 807: Professional Practice and Procedure Department of Architecture, Federal University of Technology, Akure, Nigeria

3. 0 BILL OF QUANTITIES Bill of quantities (BOQ) is a document used in tendering in the building construction industry in which materials, parts, labour as well as their costs are itemized. The bill of quantities is essential for the purpose of a competitive tendering. This is because they provide equal basis for all tenders. ARC 807: Professional Practice and Procedure Department of Architecture, Federal University of Technology, Akure, Nigeria

4. 0 SCHEDULE OF RATES Schedule of rates is an integral part of a lump-sum contract without quantities. It has a little difference from the BOQ in that it contains no quantity and pricing column. Its only purpose is to furnish rates for valuation of variation which can occur in the course of the contract. ARC 807: Professional Practice and Procedure Department of Architecture, Federal University of Technology, Akure, Nigeria

5. 0 invitation to tender Tendering invitation is divided into two main parts namely; - Open Tendering Selective Tendering Choosing between tendering types depends on a series of factors, one of which is the time available for processing of tenders, nature and scope of the work to be carried out, etc. Invitation to tender must also state the following things; Tender fee, office to which it is to be returned, closing date for return of tenders ARC 807: Professional Practice and Procedure Department of Architecture, Federal University of Technology, Akure, Nigeria

6. 0 INSTRUCTIONS TO PERSONS TENDERING This is the document providing information to contractors and also tender procedure to enable them quote intelligently for the job. Such information includes; • The site location • Short description of work to be carried out • List of drawings and other tender documents • Where the drawings can be inspected ARC 807: Professional Practice and Procedure Department of Architecture, Federal University of Technology, Akure, Nigeria

7. 0 INFORMATION ABOUT PERSONS TENDERING This is a document that enables the employer assess the contractor’s experience and capacity to take on the advertised job. The information needed include; • Jobs completed • Jobs at hand • Equipment available • Staff and funds available ARC 807: Professional Practice and Procedure Department of Architecture, Federal University of Technology, Akure, Nigeria

8. 0 CONDITIONS OF CONTRACT The conditions of contract are a document that spells out the various terms as well as the responsibility of parties to the contract The condition of contract is very important because before tendering for a job, the contractor needs to know the terms of contract which he will enter into supposing he wins the contract. ARC 807: Professional Practice and Procedure Department of Architecture, Federal University of Technology, Akure, Nigeria

9. 0 FORM OF TENDER This is a standard letter containing blank spaces to be filled in by the contractor but addressed to the employer. The contractor also makes a declaration regarding the fact that he has read the conditions of contract and has also taken it into consideration in pricing the bill of quantities. 10. 0 CONCLUSION It is safe to say that all tenders must be carefully considered. This is because the lowest tender may not be the best. ARC 807: Professional Practice and Procedure Department of Architecture, Federal University of Technology, Akure, Nigeria