Budgets and Budget Justifications NIH and Beyond Presented
![Budgets and Budget Justifications: NIH and Beyond Presented by: Office of Research and Sponsored Budgets and Budget Justifications: NIH and Beyond Presented by: Office of Research and Sponsored](https://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-1.jpg)
Budgets and Budget Justifications: NIH and Beyond Presented by: Office of Research and Sponsored Programs (ORSP) and Office of Sponsored Programs Administrative Network (OSPAN) 1
![Budgets: First Steps �How much can I request? �Read your funding opportunity announcement � Budgets: First Steps �How much can I request? �Read your funding opportunity announcement �](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-2.jpg)
Budgets: First Steps �How much can I request? �Read your funding opportunity announcement � Is there an overall funding limit? � (for example total costs cannot exceed $200, 000/year) � Is there a cap on certain expenses? � (for example travel costs limited to $5, 000) � Is there a limit on types of expenses? � (for example no construction costs allowed) 2
![What are Direct Costs? �Direct costs are those that can be specifically identified with What are Direct Costs? �Direct costs are those that can be specifically identified with](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-3.jpg)
What are Direct Costs? �Direct costs are those that can be specifically identified with a particular project, program, or activity or that can be directly assigned to such activities relatively easily and with a high degree of accuracy. * *NIH Grants Policy Statement. 3
![Direct Costs �What costs can I include in my budget? �Identify all costs necessary Direct Costs �What costs can I include in my budget? �Identify all costs necessary](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-4.jpg)
Direct Costs �What costs can I include in my budget? �Identify all costs necessary and reasonable to complete the work proposed. 4
![Direct Costs �Personnel o UAMS personnel – include salary and effort for o Principal Direct Costs �Personnel o UAMS personnel – include salary and effort for o Principal](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-5.jpg)
Direct Costs �Personnel o UAMS personnel – include salary and effort for o Principal Investigator (PI) o Other key personnel (Co-Investigators) o Other Significant Contributor (no measurable effort, advisory role) o Non-key personnel (technicians, research assistants) o Fringe benefits (average rate 29% or actual expenses) 5
![Direct Costs �Personnel Justification: explain why each role is necessary and the specific skills/expertise Direct Costs �Personnel Justification: explain why each role is necessary and the specific skills/expertise](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-6.jpg)
Direct Costs �Personnel Justification: explain why each role is necessary and the specific skills/expertise that named personnel bring to project. �Effort should be measured in calendar months � 100% Effort = 12 Calendar Months � 50% Effort = 6 Calendar Months � 25% Effort = 3 Calendar Months 6
![Direct Costs o Non-UAMS personnel – Subaward v. Consultant Subaward - other performance site Direct Costs o Non-UAMS personnel – Subaward v. Consultant Subaward - other performance site](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-7.jpg)
Direct Costs o Non-UAMS personnel – Subaward v. Consultant Subaward - other performance site involved, has programmatic responsibility (contributes to program design/oversight, shared ownership of intellectual property/subaward PI may be a coauthor on publications). Time and effort are included. o o Requires a letter of intent or subrecipient packet Consultant - may still require use of discretion and/or unique expertise, paid an hourly rate, can be considered key personnel or non-key at discretion of PI o o Requires a letter of support that states hourly rate and hours worked per year of project 7
![Other Significant Contributors o Other Significant Contributors (OSC) are individuals who have committed to Other Significant Contributors o Other Significant Contributors (OSC) are individuals who have committed to](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-8.jpg)
Other Significant Contributors o Other Significant Contributors (OSC) are individuals who have committed to contribute to the scientific development or execution of the project, but are not committing any specified measurable effort (i. e. , person months) to the project. 8
![Direct Costs �Travel o Scientific travel: for travel to present/disseminate findings o o Considerations: Direct Costs �Travel o Scientific travel: for travel to present/disseminate findings o o Considerations:](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-9.jpg)
Direct Costs �Travel o Scientific travel: for travel to present/disseminate findings o o Considerations: registration fees, airfare/mileage, ground transportation, lodging, per diem (use specific local amounts when destination is known) Justification: if known, include the specific meeting, destination, dates of travel, and the number of individuals for each trip (if dates are not known, include estimated length of trip) o Local travel/mileage: mileage should be based on state reimbursement rate of $0. 42 per mile o Justification: explain reason for travel, one-way and round trip mileage estimates, and number of trips needed 9
![Direct Costs �Equipment vs. Supplies vs. Other o Equipment – per unit cost of Direct Costs �Equipment vs. Supplies vs. Other o Equipment – per unit cost of](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-10.jpg)
Direct Costs �Equipment vs. Supplies vs. Other o Equipment – per unit cost of $5, 000 or greater (physical item with lifespan of over 2 -3 years) o Supplies – tangible (lab consumables, devices, etc. ) o Other – intangible (software, postage/shipping, printing, participant incentives, etc. ) 10
![Indirect Costs �Costs incurred for institutional activities that cannot be readily identifiable or directly Indirect Costs �Costs incurred for institutional activities that cannot be readily identifiable or directly](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-11.jpg)
Indirect Costs �Costs incurred for institutional activities that cannot be readily identifiable or directly assigned to a major project or activity. (These costs are also referred to as Facilities and Administration (F&A). 11
![Indirect Costs • Current UAMS Indirect Cost Rates • 50%--On-Campus Organized Research(to 6/30/19) • Indirect Costs • Current UAMS Indirect Cost Rates • 50%--On-Campus Organized Research(to 6/30/19) •](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-12.jpg)
Indirect Costs • Current UAMS Indirect Cost Rates • 50%--On-Campus Organized Research(to 6/30/19) • 51% to 52% 7/1/19 – 6/30/21 (incremental increase) • 47. 5% -- On Campus Instruction • 26. 0% -- Off-Campus Organized Research • 26. 0% -- On-Campus Other Sponsored Activities • 26. 0% -- Off-Campus Other Sponsored Activities • these rates also apply to industry-sponsored research agreements 12
![Modular/Non-Modular Budgets �Modular – for budgets up to $250, 000 direct costs �Module = Modular/Non-Modular Budgets �Modular – for budgets up to $250, 000 direct costs �Module =](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-13.jpg)
Modular/Non-Modular Budgets �Modular – for budgets up to $250, 000 direct costs �Module = $25, 000 �Detailed budget not required by the funding agency �Detailed budget *is* required by UAMS. �Non-Modular – for budgets over $250, 000 direct costs �Detailed line-item budget is required by the funding agency. 13
![Modular or Non-Modular? 14 Modular or Non-Modular? 14](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-14.jpg)
Modular or Non-Modular? 14
![Other Funding Agencies �Each funding agency has their own rules regarding budgets and budget Other Funding Agencies �Each funding agency has their own rules regarding budgets and budget](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-15.jpg)
Other Funding Agencies �Each funding agency has their own rules regarding budgets and budget justifications. �Refer to the application instructions or funding agency website. 15
![American Heart Association (AHA) �Applicants are encouraged to request the maximum annual amount and American Heart Association (AHA) �Applicants are encouraged to request the maximum annual amount and](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-16.jpg)
American Heart Association (AHA) �Applicants are encouraged to request the maximum annual amount and the maximum number of year for each award. �An abbreviated budget is required in the online form �Fellowship Applications �AHA follows the NIH stipend scale �No Indirect Costs Allowed �Grant Applications �PI salary and fringe �Project Support �Indirect Costs (capped at 10%) 16
![American Heart Association (AHA) Post-Doc Fellowship Budget Example 17 American Heart Association (AHA) Post-Doc Fellowship Budget Example 17](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-17.jpg)
American Heart Association (AHA) Post-Doc Fellowship Budget Example 17
![American Heart Association (AHA) Grant Budget Example 18 American Heart Association (AHA) Grant Budget Example 18](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-18.jpg)
American Heart Association (AHA) Grant Budget Example 18
![Helpful Links �NIH SF 424 Application Guide Forms e https: //grants. nih. gov/grants/how-to-apply-applicationguide/forms-e/general-forms-e. pdf Helpful Links �NIH SF 424 Application Guide Forms e https: //grants. nih. gov/grants/how-to-apply-applicationguide/forms-e/general-forms-e. pdf](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-19.jpg)
Helpful Links �NIH SF 424 Application Guide Forms e https: //grants. nih. gov/grants/how-to-apply-applicationguide/forms-e/general-forms-e. pdf �NIH Grants Process Overview https: //grants. nih. gov/grants_process. htm �American Heart Association Application Information https: //professional. heart. org/professional/Research. Pro grams/Application. Information/UCM_316909_Applicati on-Information. jsp 19
![Questions? ? ? Office of Research & Sponsored Programs Office of Sponsored Programs Administrative Questions? ? ? Office of Research & Sponsored Programs Office of Sponsored Programs Administrative](http://slidetodoc.com/presentation_image_h/315e8cc10c83f2e7485220e8829433b6/image-20.jpg)
Questions? ? ? Office of Research & Sponsored Programs Office of Sponsored Programs Administrative Network 20
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