Budgeting and Coding 101 Shoreline Community College June
Budgeting and Coding 101 Shoreline Community College June 28, 2005 Presented by Mary Alice Grobins & Mike Scroggins
Budgeting 101
Budgeting at the System and State Level
State of Washington Biennial Budget Process o SBCTC submits operating and capital budget requests to Governor n o Fall, even years Governor makes biennial budget proposal to Legislature n n December, even years “the knothole”
State of Washington Biennial Budget Process (cont’d) o Each chamber of the Legislature writes its own budget n n n The Governor’s proposed budget is considered by the Legislature The Legislature is not required to follow the Governor’s proposal Protocol – Chambers take turns going first The budget is a law! (with a two-year life) Both chambers must agree on everything, down to the last word
State of Washington Biennial Budget Process (cont’d) o o The Governor signs the budget – has power to veto subsections In the off year, “supplemental” budgets adjust the biennial budget
State Operating Budget o o o Legislature makes single appropriation to State Board “Base Plus” approach – focus on “new money” Typical new money: n n n Enrollment slots Compensation increases New programs/specified funding
State Operating Budget MONEY IS MONEY Legislative Provisos and Salary Increase Restrictions State Board Restricted Funds – “Earmarks”
State of Washington General Fund Operating Budget 2003 -05 Biennium $23. 2 Billion $/billions K-12 Human Services Universities Bonds Other Corrections CTC’s Statewide Total $10. 165 6. 719 1. 663 1. 237 1. 185 1. 241 1. 036 $23. 246 Human Services 28. 9% CTC’s 4. 5% Universities 7. 2% Other 5. 1% Corrections 5. 3% Bonds 5. 3% K-12 43. 7%
How Do Colleges Get State Money to Fund Capital Improvements and Repairs? o o Colleges prepare capital project requests every two years A single, prioritized capital project request list is developed and submitted to the Governor/Legislature System strives to request only solid, well-justified projects CTC prioritized request is generally respected by state budgeters – projects funded in priority order
How Do Colleges Get Projects on the Request List? o o Facility condition Project conformance with college strategic and master plans State projections for student growth Well-planned and justified project requests
Who Decides which Projects are on the Request List, and in what order? o o o Scoring committee of presidents, business officers, facility coordinators Common criteria used to score and rank each request Capital Budget Task Force agrees on final prioritized request list, recommendation to State Board
State of Washington Capital Budget 2003 -2005 Biennium* 2. 81 Billion $/millions Govt. Operations Human Services Natural Resources Transportation K-12 Universities CTC’s Statewide Total $556. 6 344. 3 583. 7 37. 9 420. 3 445. 0 425. 9 $2, 813. 7 CTC's 15% Universities 16% Human Services 12% K-12 15% * Includes 2004 Supplemental Govt. Operations 20% Transportation 1% Natural Resources 21%
Distribution of New Funded FTES o o New growth enrollments distributed based upon each district’s relative share of expected future student demand General enrollments allocated at same dollar amount. FY 2006 - $4, 510 each
$ Funding per FTE o o Old allocation formula resulted in varying funding/FTE at each district Small colleges – higher per FTE funding because of small college adjustment in old formula
Components of College Operating Budgets
Where Does College Operating Money Come From? FY 2003 -04 Local Funds 9% Contracts & Grants 16% Student Tuition 20% General Fund 55%
Share of College Operating Funds The Range of Dependence on State Funds FY 2000 to FY 2004
Coding 101
Student Intent Codes o Refer to page 3 of the handout
Student Exit Codes o Refer to page 4 of the handout
Special Enrollment Codes o o o o Apprenticeship Tech Prep Department of Corrections Running Start International Contract Work. First Worker Retraining
Course Coding o o o Funding Source State Funded Shared Funding Contract Funded Student Funded Class Fee Code
Employment Status Codes o Refer to page 12 of the handout
Full Time Equivalent Student (FTES) o o o Quarterly Annualized Type/Category
Student-Faculty Ratio o SFR calculated by CIP and CIP subject cluster The student FTE uses state-funded, Running Start and International Contract by CIP and is divided by the faculty FTE in the same CIP Faculty FTE is determined by the value entered on the class
Questions?
- Slides: 27