BUDGETARY REVIEW AND RECOMMENDATION REPORT BRRR CIVILIAN SECRETARIAT

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BUDGETARY REVIEW AND RECOMMENDATION REPORT (BRRR) CIVILIAN SECRETARIAT FOR POLICE

BUDGETARY REVIEW AND RECOMMENDATION REPORT (BRRR) CIVILIAN SECRETARIAT FOR POLICE

INTRODUCTORY REMARKS Appraising on the status of the recommendations • Finances • Staffing •

INTRODUCTORY REMARKS Appraising on the status of the recommendations • Finances • Staffing • Programmes CIVILIAN SECRETARIAT FOR POLICE

ADMINISTRATION REPORTING STATUS ON THE FINANCES AND ON ADVERTISED/ VACANT POSTS IN THE CIVILIAN

ADMINISTRATION REPORTING STATUS ON THE FINANCES AND ON ADVERTISED/ VACANT POSTS IN THE CIVILIAN SECRETARIAT FOR POLICE SERVICE 10. 2 and 10. 4 FINANCES CIVILIAN SECRETARIAT FOR POLICE

STATE OF OVERALL EXPENDITURE AS ON 30 SEPTEMBER 2014 CIVILIAN SECRETARIAT FOR POLICE

STATE OF OVERALL EXPENDITURE AS ON 30 SEPTEMBER 2014 CIVILIAN SECRETARIAT FOR POLICE

STATE OF OVERALL EXPENDITURE AS ON 31 DECEMBER 2014 CIVILIAN SECRETARIAT FOR POLICE

STATE OF OVERALL EXPENDITURE AS ON 31 DECEMBER 2014 CIVILIAN SECRETARIAT FOR POLICE

STATE OF OVERALL EXPENDITURE AS ON 15 JANUARY 2015 CIVILIAN SECRETARIAT FOR POLICE

STATE OF OVERALL EXPENDITURE AS ON 15 JANUARY 2015 CIVILIAN SECRETARIAT FOR POLICE

EXPENDITURE TREND ANALYSIS Standard Items Opening Budget Actual Expenditure Sep-14 Dec-14 Jan-15 Increase Spending

EXPENDITURE TREND ANALYSIS Standard Items Opening Budget Actual Expenditure Sep-14 Dec-14 Jan-15 Increase Spending since Sep 2014 Total Expenditure Closing Balance Compensation of Employees 71 537 Goods and Services 27 311 26 563 7 639 40 502 13 920 44 356 17 793 (67%) 44 356 27 181 CIVILIAN SECRETARIAT FOR POLICE 14 161 6 522 (85%) 14 161 13 150 7

Paragraph 10. 2 • Few measures implemented: • Monthly reporting by Chief Directors on

Paragraph 10. 2 • Few measures implemented: • Monthly reporting by Chief Directors on spending including reasons for over/under-spending. • Procurement and Spending Plans to be submitted monthly going forward. • Funds to be redistributed by Budget Committee (newly established) to areas where spending can take place. • Special programmes initiated like Communication Strategy introducing CSP to public of South Africa. • Implementation of own systems and Virtual Private Network in advanced stage which would increase spending. 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 8

Paragraph 10. 4 • Financial Structures and Accountability in place. • Funds transfer and

Paragraph 10. 4 • Financial Structures and Accountability in place. • Funds transfer and expenditure claim from SAPS to be finalised in January 2015. • Transfer of personnel to happen in February 2015 for 1 March 2015. • All BAS and PERSAL structures in place to do salary and other payments. • Most financial policies signed outstanding policies and delegations to be signed-off before end of January 2015. • Fortnightly meetings between CSP and SAPS on progress of transfer of functions. • Negotiations ongoing with Treasury to have LOGIS ready for implementation 1 March/1 April 2015. 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 9

POSSIBLE TRANSACTIONS TO GO THROUGH BEFORE END OF FINANCIAL YEAR • Once the following

POSSIBLE TRANSACTIONS TO GO THROUGH BEFORE END OF FINANCIAL YEAR • Once the following payments have gone through, projection of 99. 7% will be achieved at the end of this financial year • An order generated for the full SITA service of over R 17, 0 million. This could boost goods and services expenditure if all expenditure realizes. • The Administration Programme is ready to start functioning on its own separate from SAPS which would increase its spending even further as it would be responsible for generic departmental related expenditure eg: computer time for transversal systems, internet access, telephones (dependent on the switchboard) and other related expenditure. CIVILIAN SECRETARIAT FOR POLICE

POSSIBLE TRANSACTIONS TO GO THROUGH BEFORE END OF FINANCIAL YEAR • Compensation of Employees

POSSIBLE TRANSACTIONS TO GO THROUGH BEFORE END OF FINANCIAL YEAR • Compensation of Employees is at 58, 4% spending overall and the main reason is the fact that the level 9 and 11 posts are budgeted for on level 10 and 12 respectively. This will increase by R 10, 5 million (15. 1%) with the retrospective payment of upgraded posts in line with Resolution 1 of 2012. • If the goods and services spending is as high as anticipated all savings on Compensation of employees will have to be viremented to goods and services. 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 11

STATUS REPORT ON VACANCIES FROM SEPTEMBER 2014 TO DECEMBER 2014 RECRUITMENT AND SELECTION PROCESSES

STATUS REPORT ON VACANCIES FROM SEPTEMBER 2014 TO DECEMBER 2014 RECRUITMENT AND SELECTION PROCESSES TOTAL VACANT POSTS AS ON SEPTEMBER 2014 16 POSTS FILLED AS ON THE END DECEMBER 2014 9 POSTS REMAINING AT END DECEMBER 2014 7 NEW VACANCIES AS AT THE END OF DECEMBER 2014 TRANSFERS AND TERMINATION OF SERVICE FROM CIVILIAN SECRETARIAT FOR POLICE NOVEMBER 2014 4

PLANNED ACTION ON CURRENT VACANCIES 2015 POSTS TOTAL ACTION ADVERTISED POSTS 01 DURING DECEMBER

PLANNED ACTION ON CURRENT VACANCIES 2015 POSTS TOTAL ACTION ADVERTISED POSTS 01 DURING DECEMBER 2015 DUE FOR ADVERTISEMENT 04 TO BE ADVERTISED ON THE 23 OF JANUARY 2015 DUE FOR SHORTLISTING 02 BEFORE 31 JANUARY 2015 DUE FOR INTERVIEWS 0 DUE FOR APPOINTMENT 04 AWAITING FOR COMPETENCY TEST RESULT S AND CRIMINAL CHECKS TOTAL 11 CIVILIAN SECRETARIAT CURRENT OUTSTANDING VACANCIES FOR POLICE

OVERALL RECRUITMENT & SELECTION SUMMARY R & S PROCESSES SALARY LEVELS TOTAL 2 -8

OVERALL RECRUITMENT & SELECTION SUMMARY R & S PROCESSES SALARY LEVELS TOTAL 2 -8 9 -12 13 -15 TOTAL VACANT POSTS TO BE FINALISED WITHIN 2 MONTHS: END DECEMBER 2014 TOTAL TO BE ADVERTISED AND RE ADVERTISED 4 3 4 11 1 2 1* 4 DUE FOR SHORTLISTING DUE FOR INTERVIEWS 1 0 2 0 4 1 DUE FOR APPOINTMENT 2 0 1 3 ADMIN WORK IN PROGRESS (CAPTURING & DISPUTES) 0 0 1 1 SUB TOTAL 4 3 4 11 EXITING STAFF 39 41 27 107 GRAND TOTAL CIVILIAN SECRETARIAT FOR POLICE 121

VACATED POSTS 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 15

VACATED POSTS 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 15

OFFICE OF THE SECRETARY OF POLICE 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 16

OFFICE OF THE SECRETARY OF POLICE 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 16

CHIEF DIRECTORATE: POLICY AND RESEARCH 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 17

CHIEF DIRECTORATE: POLICY AND RESEARCH 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 17

CHIEF DIRECTORATE: CORPORATE SERVICES 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 18

CHIEF DIRECTORATE: CORPORATE SERVICES 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 18

10. 6 CONSULTATIVE FORUM • Meeting held between IPID and Secretariat-in Nov 2014 and

10. 6 CONSULTATIVE FORUM • Meeting held between IPID and Secretariat-in Nov 2014 and drafted Terms of reference for collaboration • Launch postponed from Jan 2015 March 2015 due to other pressing priorities 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 19

STATUS REPORT BY PARTNERSHIPS 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 20

STATUS REPORT BY PARTNERSHIPS 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 20

COMMUNITY POLICE FORUM (CPF) RESOURCING/FUNDING • Established Task Team to address CPF policy issues-

COMMUNITY POLICE FORUM (CPF) RESOURCING/FUNDING • Established Task Team to address CPF policy issues- held three meetings • Established CPF Training Committee (Prov. Depts. of Safety, SAPS, Unions within Police environment, Provincial CPF Board Chairpersons) • Emphasis on the representivity principle -broader stakeholder engagement (vulnerable groups-women, youth, children) etc. • Redefine resourcing of CPFs through among others: – – • • Branding of CPFs Redefine criteria for membership Develop Community Safety Plan/Programme of Action with cost Enhanced marketing through media and social platforms, malls, key entry points (airports), create and intensify awareness Advocate for active-citizen participation through izimbizo Training of CPFs Strengthen sector crime forums Joint support to CPFs by Prov. Depts. of Safety, SAPS and Civilian Secretariat for Police at station/community level CIVILIAN SECRETARIAT FOR POLICE

COMMUNITY SAFETY FORUMS (CSFs) • Varying levels of established CSFs across municipalities in eight

COMMUNITY SAFETY FORUMS (CSFs) • Varying levels of established CSFs across municipalities in eight provinces, except Free State • Financial commitment has been provided for by some Provincial Departments of Safety and some municipalities to support CSFs programmes • Enhanced stakeholder engagement in CSF activities in line with policy 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 22

CSF…Cont’d • Some CSFs have developed Community Safety Plans/Annual Plans in line with municipal

CSF…Cont’d • Some CSFs have developed Community Safety Plans/Annual Plans in line with municipal Integrated Development Plans (IDP) -On-going process • Some CSFs conduct projects • On quarterly basis, some CSFs hold quarterly meetings 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 23

EFFICACY OF THE SAPS NATIONAL RURAL SAFETY STRATEGY • No research was conducted by

EFFICACY OF THE SAPS NATIONAL RURAL SAFETY STRATEGY • No research was conducted by the Civilian Secretariat for Police on the matter. • However, a summit on Rural Safety will be held end of March 2015 to address that. 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 24

ACTIVITIES ACCOUNTING FOR EXPENDITURE • • Activity Indoni-Anti-stolen Goods initiative National Indicator Programme alignment

ACTIVITIES ACCOUNTING FOR EXPENDITURE • • Activity Indoni-Anti-stolen Goods initiative National Indicator Programme alignment with Provincial Departments of Safety Moral regeneration workshop National and Provincial Houses of Traditional Leaders’ engagements on crime prevention initiatives Plenary Launched anti-stolen goods campaign White Paper Consultative workshops Faith-Based Organisation (FBO) engagement on crime prevention initiative 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE Date June 2014 Aug 2014 Nov 2014 March and Dec 2014 25

PARTNERSHIPS UNIT 4 TH QUARTER PRIORITIES • Summit on SAPS National Rural safety strategy

PARTNERSHIPS UNIT 4 TH QUARTER PRIORITIES • Summit on SAPS National Rural safety strategy (end of March 2015) • Engagements on public participation meetings (Jan – March 2015) • Assessment of Community Safety Forums (CSFs) (Feb – March 2015) • Stakeholder engagement on crime on prevention initiative: – SADTU (end of January 2015) – FBOs (two in February 2015) – Traditional Leadership (end of March 2015) – Youth on moral regeneration issues (end of February early March 2015) 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 26

STATUS REPORT BY POLICY AND RESEARCH 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 27

STATUS REPORT BY POLICY AND RESEARCH 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 27

POLICY UNIT 4 TH QUARTER PRIORITIES • Draft White Paper on Security to be

POLICY UNIT 4 TH QUARTER PRIORITIES • Draft White Paper on Security to be advertised for public comment in late February 2015 • Gender Based Violence policies were finalised in 3 rd quarter & commencing with last round of consultations in Feb 2015 • Firearms project to be finalised end March 2015 • Preparatory work on joint firearms workshop with Portfolio Committee completed 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 28

STATUS REPORT BY LEGISLATION 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 29

STATUS REPORT BY LEGISLATION 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 29

BACKGROUND • That additional staff in the legislation programme be appointed without delay. •

BACKGROUND • That additional staff in the legislation programme be appointed without delay. • That all the outstanding legislation be fast -tracked by the department. 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 30

LEGISLATION UNIT’S MEASURES • Additional staff for the Unit will be done together with

LEGISLATION UNIT’S MEASURES • Additional staff for the Unit will be done together with Human Resources Unit in Corporate Services. • Currently there is a new structure under consideration and it is awaiting approval of DPSA. • The filling of new posts will follow after approval of the new structure and the funding of posts. 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 31

LEGISLATION 4 TH QUARTER PRIORITIES • Firearms Control Amendment Bill • Protection of Constitutional

LEGISLATION 4 TH QUARTER PRIORITIES • Firearms Control Amendment Bill • Protection of Constitutional Democracy against Terrorism Amendment Bill • Various processes of the review of the SAPS Act underway, pending the outcomes of the White Paper Process. CIVILIAN SECRETARIAT FOR POLICE 32

MISCELLANEOUS COSTS • Outstanding accounts to Government Printers on passed Acts assented to by

MISCELLANEOUS COSTS • Outstanding accounts to Government Printers on passed Acts assented to by the President • Compensation of board members of the DNA Oversight Ethics Board. • Additional expenditure will be drawn from the legislation unit with regards to litigation. 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 33

STATUS REPORT BY MONITORING AND EVALUATION 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 34

STATUS REPORT BY MONITORING AND EVALUATION 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 34

BACKGROUND • Under spending was due to slow progress in ISM development and deployment

BACKGROUND • Under spending was due to slow progress in ISM development and deployment • Phase I of IMS finalised by March 2014 but not deployed 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 35

ACTIVITIES ACCOUNTING FOR EXPENDITURE • Agreement was reached with SAPS (TMS) and SITA for

ACTIVITIES ACCOUNTING FOR EXPENDITURE • Agreement was reached with SAPS (TMS) and SITA for SAPS will support CSP until it is fully operational with its own secure network supported by SITA • Hosting process was outlined – SITA to categorise CSP as a priority client and allocate a technician on site – Allocate a secure offsite server – Project proposal submitted by SITA • In November 2014 SAPS declined to host the IMS citing security reasons • External service provider to be used for deployment of phase 1 due to challenges experienced • SCM process underway 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 36

M & E UNIT 4 TH QUARTER PRIORITIES • ISM phase 1 to be

M & E UNIT 4 TH QUARTER PRIORITIES • ISM phase 1 to be deployed and phase 2 developed and deployed - R 3. 9 million on going • Police station oversight visits to be conducted – R 412 000 by March 2015 • Continuous monitoring of DVA – R 240 000 by March 2015 • Business process mapping on complaints management and policy dialogue on police conduct – R 380 000 by March 2015 • Evaluation of Fingerprints Act finalised - R 140 000 by March 2015 • Launch of the consultative Forum by March 2015 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 37

THE END 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 38

THE END 9/25/2020 CIVILIAN SECRETARIAT FOR POLICE 38