Budget Monitoring Business Office Training DIVISION CHAIRS MEETING
Budget Monitoring & Business Office Training DIVISION CHAIRS MEETING WEDNESDAY, AUGUST 16, 2017 12: 30 PM
Agenda �Travel & Documentation �Budget Monitoring
Design Guide � Wayfinding Signage � Campus Furniture & Configuration � Classroom Modifications � Cafeteria & Classroom Flooring � Drought Resistant Landscape
Travel & Documentation • • • Who should attend this event/conference/professional development? What is the business purpose? Where is the event taking place? • Mileage – Google Maps/Mapquest • KCCD vehicle vs rental vs mileage (Most economical mode) • We pay the lesser of: if travel starts from work to destination or home to destination. How does the trip fit in with grant/categorical deliverables or benefits my department or program?
New Policy Supplemental Guidelines August 2016 Employee Travel � Turn in paperwork 30 days prior to the trip w/ POs entered � Most economical mode of transportation � Documentation of trip must be provided to settle trip Student Travel � List of students attending event � Per diem meal advances � Turn in paperwork 30 days prior to the trip w/ POs entered � Most economical mode of transportation � Documentation of trip must be provided to settle trip
Approvals �Pre approval - estimates Supervisor Budget Manager Purchase Order approved in Banner before travel begins �Post trip approval - actuals Supervisor Documentation Change Order only if actuals more than estimate
BANNER 9 IMPLEMENTATION UPDATE Usability a n d Self-Service Enhanced Features a n d Functions © 2017 ELLUCIAN Configuration over Cu s to m iza tio n Extensibility a n d Integration Scalability/ Cloud R e a d i n e s s
New Capabilities for Faculty Engagement Simplified Attendance Tracking Advisee Listing and Class Roster © 2017 ELLU Simplified Grade Entry
Budget Monitoring �How do I login? Internet Address � https: //banweb. kccd. edu/prod/ twbkwbis. P_WWWLogin User ID: Employee ID (@00123456) Password: Click Same as Outlook the Finance Tab Select Budget Queries
Entering a Query
Report Parameters �What do I select? Fiscal Year: 20 xx Fiscal Period: 14 Select FOAPAL
Report Analysis
Comparison Report Parameters �What do I select? Fiscal Prior Year: 20 xy Fiscal Year: 20 xx Fiscal Period: 14 Select FOAPAL
Comparison Report Analysis
- Slides: 14