Bryneven Primary School SGB Chairpersons Report 2016 Bryneven

Bryneven Primary School SGB Chairperson’s Report 2016

Bryneven Good School Governance, Values and Transformation Update

Bryneven Family Values We believe Action speaks louder than words, let your words teach your actions. How do we choose to Act “Great” G - We act with Gratitude, grateful, thankful for who we are and all we have. R - We act with Respect for ourselves and towards our elders and each other. E - We act with Empathy, showing kindness by placing ourselves in the shoes of others to “feel” as they do. A - We act with Acceptance to each other’s difference. T - We act in Truth, as truth is the foundation of all our values

What does Great Governance really mean!!! Lack of underlying management discipline resulted in a significant number of governance issues at Bryneven : Outstanding Utilities (water) invoices adding up to over R 1. 6 million - with collapsing school water infrastructure Provident Fund missing (1 staff member allowed to leave scheme while still employed by Bryneven, 4 staff members not added onto fund at inception. Missing funds in excess of R 400, 000 Ongoing Information Technology (ICT) issues with a contract signed for SIX years + evergreen clauses, while the school was burdened with: Basic email failures on a daily basis and continual system outages ICT support only for the privileged staff / teachers Firewalls not setup to block / limit internet access (open internet) No data protection documented or adopted No ICT Direction or Strategy whatsoever Two Smart boards to be shared by 40 staff but limited to certain teachers. Technology had been installed 6 years prior as and used as ‘proof’ of Brynevens ‘innovation’ in the education space. Not even good … let alone GREAT!

What does Great Governance really mean!!! Lack of management discipline resulting in a significant number of governance issues at Bryneven including : Mounting unresolved Ground Staff Union / Labour Issues Teacher / staff remuneration inconsistencies (38 A of R 69. 00 pm!!!) Skewed teacher / staff performance evaluation submitted to GDE Collapsing infrastructure and major electrical safety concerns Staff contracts incorrect, not in place or found to be modified Multiple staff complaints of racism not dealt with in accordance with the law Summary dismissal of staff Staff leave guidelines not consistently followed Direct GDE meddling and coercion on allegations made against SGB (in an attempt to discredit, due to the lack of action on Racism complaints) Direct GDE manipulation of Interview panel and post selection process School wide organization structures incorrect and inconsistent according to GDE and ELRC (Education Labour Relations Council) Not even good … let alone GREAT!

How does this tie back to our Bryneven Values !!

What do our Bryneven values really mean… We CANNOT allow (as was previously done) allegations to be swept under the carpet !

and what then is Transformation? Change –its not easy but you have to ensure: Proper due diligence done Review of all applicable Acts / Guidelines Consider fairness and equity Live by King III Corporate and School governance guidelines As a board get consensus (or vote) and then supported Correctly follow all processes Ensure follow-up and consistency Drive for the best interests of the school Deliver for all (children, parents, staff / teachers, community)

Grounds And Infrastructure Review

Replaced Counter in Library

Music Room upgrade

Upgrade to Tennis Courts

New Flood Lights

Electronic Pool Cleaner

Converted pavilion into coffee shop

Cricket Nets

Shade Cloth

Staff Room

Schools Technology & e-learning Strategy

Ongoing Technology Reviews & Upgrades

Bryneven Technology Strategy 1) Base ICT infrastructure / platforms, backend and WAN network 2) Teachers computing capabilities, school wide network and cloud computing capability 3) Interactive teaching and learning - ‘interactive boards’ / multimedia 4) Learner based interface systems PCs / tablets / e-books (2016 and beyond? )

Delivering E-learning & Our IT Strategy Collaboration Flexible Work Anywhere Core Infrastructure Effective Admin Remote Monitoring Improved Communication Over 55, 000 lessons Phones Engaged Teaching & Learning New Learning Paradigms Remote Backup Good to GREAT

Thank You Finance Presentation

Finance Presentation

Budget Process 1. Zero Cost Based Budgeting Process 2. Medium Term Expenditure Plan 1. Government Employees 8. 6% Increase 2016 2. Thereafter Increases 2% Above Inflation 3. Transfer Pricing from Central Government – Water, Rates etc 4. Potential Changes in Tax and VAT considerations 2016

Value and Cost Drivers 2016

Number and Value of Subsidies 2500000 2000000 [VALUE] 1500000 [VALUE] 1000000 [VALUE] 500000 0 75 2012 94 2015 90 2014 84 2013 Number Value 98 2016

Municipal Utilities – Water & Electricity R 1, 800, 000. 00 R 1, 600, 000. 00 R 1, 400, 000. 00 R 1, 200, 000. 00 R 1, 000. 00 R 800, 000. 00 R 600, 000. 00 R 400, 000. 00 R 200, 000. 00 R 0. 00 2011 2012 2013 2014 2015 Forecast 2016 Budget 2017 Average

Salaries and Wages R 18, 000. 00 R 16, 000. 00 R 14, 000. 00 R 12, 000. 00 R 10, 000. 00 R 8, 000. 00 R 6, 000. 00 R 4, 000. 00 R 2, 000. 00 R 0. 00 2011 2012 2013 2014 2015 Forecast 2016 Budget 2017 Average

Factors Influencing Proposed Budget • Interest Rates • Sovereign downgrade • State of Economy

Proposed Budget 2017

PROPOSED PROJECTS 2017 Renovate 2 x bathrooms @pavilion 60, 000. 00 Gr 2 new desks and chairs 70, 000. 00 New chairs for Gr 3 20, 000. 00 Astro turf in front of Gr 1 near tuckshop 35, 000. 00 Paving in front of Gr 1 near tuckshop 35, 000. 00 Enclose outside area for marimbas 150, 000. 00 CCTV camera system 200, 000. 00

PROPOSED PROJECTS continued 2017 Tuckshop deck extension with shade ports 250, 000. 00 Upgrade flood lights on field 80, 000. 00 Paving at cricket nets 100, 000. 00 Astro netting 55, 000. 00 Weld new metal seating for stands 15, 000. 00 Astro upgrade poles 20, 000. 00 Electronic Information board Bryneven gazebo’s x 2 100, 000. 00 50, 000. 00

Expenses by Category 2016 4% 9% 18% BUILDING & SITE PROJECTS 8% BUILDING & SITE MAINTENANCE SALARIES & WAGES EDUCATIONAL AIDS & EXTRAMURAL EXPENSES ADMINISTRATIVE EXPENSES 60%

Income Fee Income Fund Raising Income Advertising and Rentals Income GDE Rebate Income Other Interest Received School Fee deposits Gr 0 2015 AFS 19, 755, 377 388, 563 526, 636 463, 970 49, 109 160, 699 232, 000 21, 576, 354 2016 2016 Budget 23, 386, 908 Forecast 22, 570, 978 340, 000 464, 716 201, 115 463, 411 542, 210 127, 000 161, 797 152, 000 271, 064 192, 000 225, 920 25, 126, 035 24, 313, 083 2016 Variance 815, 930 0 263, 601 -78, 799 -34, 797 -119, 064 -33, 920 812, 952 2017 Budget 26, 364, 619 340, 000 524, 325 513, 890 133, 000 240, 000 192, 000 27, 860, 093

2015 Summarised Income Statement INCOME EXPENSES Building & Site Projects Building & Site Maintenance Salaries/ Wages 38 A’s Educational Aids & Extramural Expenses Administrative Expenses 2016 AFS Budget 21, 576, 354 25, 126, 035 20, 368, 075 25, 126, 035 390, 773 671, 000 1, 559, 966 2, 270, 8300 13, 365, 310 15, 114, 307 1, 934, 664 2, 038, 326 3, 117, 362 5, 031, 572 2016 2017 Forecast Variance Budget 24, 163, 083 -962, 952 28, 403, 834 24, 266, 195 -859, 840 28, 403, 834 696, 529 -25, 529 1 260, 000 2, 360, 024 -89, 194 2, 540, 000 14, 724, 360 389, 947 14, 286, 793 2, 787, 856 2, 162, 458 -124, 133 2, 351, 234 4, 815, 689 215, 883 5, 177, 950

Proposed school fees 2017 Grade Annual 0 R 45 320 1 - 7 R 28 996 Discounted Monthly R 4 120 R 27 256 Discounted 6% discount if paid by 31 January 2017 Monthly 11 x equal monthly payments R 2 636

Proposed Resolutions 2017

That shortages in certain budget areas may be supplemented by surpluses in other areas, is approved. RESOLUTION 1 The Budget for 2017 as tabled, which reflects the estimated cumulative effect of established trends of non-payment and of the total, partial or conditional exemption likely to be granted to parents in terms of the Regulations, is approved.

It is resolved that: School fees for the 2017 year shall be: Gr 0 R 45 320 per learner Gr 1 – 7 R 28 996 per learner RESOLUTION 2 Public school fees are a statutory duty in terms of the South African Schools Act, No 84 of 1996. School fees be determined and charged by the school.

It is resolved that: A discount of 6 % be offered if school fees are paid in full by 31 st January 2017. RESOLUTION 3 Only applies to Grade 1 - 7

It is resolved that: RESOLUTION 4 Arrangements for the payment of school fees shall be as follows: • As school places are allocated for the full year in advance, school fees are payable in full at the start of the academic year and are due on the day on which the learner takes up the place at the start of the year. • In order to accommodate the income flows of both schools and parents , the school allows for certain alternate concessions around the payment of fees. • Per the concessionary arrangements, the school will accept payments in one of the following ways

Grade 0 Fees It is resolved that • In full in which case an amount of R 45 320 is payable • One-eleventh of the annual fee on the first working day of every month, Jan-Nov R 4 120 RESOLUTION 5 Or

Grade 1 -7 Fees It is resolved that: Or • One-eleventh of the annual fee on the first working day of every month, Jan-Nov R 2 636 RESOLUTION 5 Continued • In full by 31 st January, in which case an amount of R 27 256 is payable

It is resolved that: RESOLUTION 5 Continued In the event that one of these options is not exercised by 1 st February and the relevant payment, and all subsequent payments made per such option: • The annual fee becomes immediately payable , in full and • The school reserves the right to initiate actions to recover the full amount outstanding.

It is resolved that: RESOLUTION 6 Payment of school fees is a statutory duty and not a voluntary agreement, particularly not a credit agreement as defined in terms of the National Credit Act No 34 of 2005

It is resolved that: RESOLUTION 7 The criteria for the total, partial or conditional exemption of parents, who are unable to pay compulsory school fees, be determined in accordance with the criteria set out in The Exemption of Parents from School Fees Regulations (as amended in Government Gazette 39392 of 17 November, 2006)

RESOLUTION 7 continued It is resolved that the following procedures will apply: • A parent who wishes to be exempted from the payment of school fees for a child at Bryneven Primary School, shall apply every term in writing by completing the relevant forms provided by the school and returning the forms to the school within 7 working days of receiving the forms. • The parent shall attend an interview with the school Bursar if necessary. • The Chairperson and the Treasurer will evaluate each application by applying the relevant legislation and regulations before granting or declining an application. • Applicants will be informed in writing, by the SGB of the outcome within 30 days of the parent lodging the application, provided that all relevant documentation was submitted with the application.

It is resolved that: That the sum allocated towards Section 38 A payments as reflected in the budget as tabled, be approved. RESOLUTION 8 The SGB be authorized to make payments to state-employed members of staff in terms of Section 38 A of SASA.

It is resolved that: RESOLUTION 9 All Parents/Legal Guardians pay for all supplementary workbooks and resources, exercise books, stationery and educational tours for 2017, additional to the school fees and are not subject to the exemption application.

It is resolved that: Bryneven Primary School Governing Body appoint: as the Bryneven Primary School auditors for 2017. RESOLUTION 10 • Audit Company: Herbert & Liebisch Incorporated • Engagement Partner: Bernard Herbert CA (SA) • Practice Number: 927163

It is resolved that: RESOLUTION 11 Resolutions presented and approved by a clear majority of Parents/Legal Guardians present at the Annual General Meeting will be binding on all Parents and/or Legal Guardians of pupils at Bryneven Primary School during 2017.

It is resolved that: The following academic learning areas are included in our school programme and are covered by school fees charged. Educational day tours are included in the Foundation Phase. RESOLUTION 12 Foundation Phase a) Home Language (English) b) First Additional Language (Afrikaans) c) Second Additional Language (isi. Zulu) – only applies to Grade 1 d) Mathematics e) Life Skills

It is resolved that: The following academic learning areas are included in our school programme and are covered by school fees charged. RESOLUTION 12 continued Intermediate Phase a) Home Language (English) b) First Additional Language (Afrikaans) c) Mathematics d) Natural Science & Technology e) Social Sciences f) Life Skills g) Zulu

It is resolved that: The following academic learning areas are included in our school programme and are covered by school fees charged. RESOLUTION 12 continued Senior Phase a) Home Language (English) b) First Additional Language (Afrikaans) c) Mathematics d) Natural Sciences e) Social Sciences f) Economic and Management Sciences g) Technology h) Life Orientation i) Creative Arts j) Zulu

It is resolved that: All extra-murals and tours are voluntary. RESOLUTION 13 Aftercare is not part of the school program. It is offered on a voluntary basis at an extra cost.

It is resolved that: The school be permitted to operate a current account as well as an investment account with a bank registered in South Africa. RESOLUTION 14

Questions?