Bristol Virginia Public Schools Execu Timekeeping REGULAR HOURLY

Bristol Virginia Public Schools Execu. Timekeeping REGULAR HOURLY EMPLOYEES https: //bristolva. executime. com/Execu. Time/Index. do

Getting to Execu Time 2 1. Go to www. bvps. org 2. Click on “Quicklinks” 3. Click on Execu. Time 3

Login Screen • Internet Explorer 11 or Microsoft Edge are recommended to access the application 1 2 1. Login – first initial and last name (ALL CAPS) 2. Password – first initial and last name (ALL CAPS)

Clock In Screen 1. Click on the “lock” icon to change your password VERY IMPORTANT 1 2. Click on “Clock In” 3. Actual time appears on the clock face as well as digital on top of screen 2 4 4. Today’s Messages: Displays any messages that have been posted

Time Card Inquiry 1 This is the employee’s time card. Any time saved to the time card will populate within Time Card Inquiry. 1. History: View of historical time card details by pay period. 2. Overtime: The blue shaded is how overtime will display. 3. Comp Time: Disregard, not applicable

Time Summary This menu provides a different view of the time card summary.

Benefits Summary – NOT FOR TEACHERS This menu will display available benefit hours. Balances are imported from your payroll system. • Current Balance = Employee balance listed within payroll • Approved = Requests that have been approved by the supervisor • Pending = Requests that users have submitted and are awaiting the supervisor approval • Remaining = Amount of hours that executime indicates the user has available to request off

Time-Off Request – NOT FOR TEACHERS This menu displays holidays that have been prepopulated to the time card any time-off requests you have created. 1 2 • 1. Add a new time-off request (see next slide for details) 2. Edit requests that are in a pending status using the “pen” • Once the request has been approved, the supervisor can reset to pending or make any necessary modification Holidays will auto populate as an approved request when added by payroll staff

Add Time-Off Request – NOT FOR TEACHERS Submitting a New Time-Off Request 1. Select start date 2. An end date is only required if consecutive days are being requested otherwise it can be left blank 3. Add the number of hours per day 4. Select benefit type – Users will only see benefit types they have available to them 5. Add comment (if applicable) 6. Click “SAVE” 1 2 3 4 5 6 Note: Execu. Time will take into account weekends when requesting time off. Requests spanning through the weekend will need to be submitted as 2 separate requests.

Clock Out 1. Click on “CLOCK OUT”

Time Approval 1 2 3 4 This is where employees can approve their time card. 1. Verify correct pay period 2. Verify detailed transactions prior to approving time card 3. Approve time card by entering initials in the box and clicking Approve. 4. Once approved, initials will populate in corresponding column

Other Icons 1 2 34 5 Tip: Execu. Time will sign you out after 30 minutes of inactivity Best practice is to sign out after each session. 1. Preferences: allows users to save specific settings for their login 2. Change Password: Provides the employee with the ability to change their Execu. Time Password. 3. Print: Allows certain menus to be printed as a PDF. Menus without the printer can be printed as a non-PDF using normal print functions. 4. Execu. Time Help: Details information for each menu/screen and includes step-by-step. 5. Sign Out – Sign out after each session