Briefing Session for New Students on Subject Registration

Briefing Session for New Students on Subject Registration Arrangement 2018 -19 Last Update: August 2018 Academic Secretariat, The Hong Kong Polytechnic University

Agenda This briefing session will cover the following areas related to subject registration. 1. 2. 3. How to access e. Student Subject Registration Schedule Preparation for Subject Registration i. Study Information ii. Personal Checklist iii. Subject Information 4. Subject Registration 5. Adjustment Before Semester Commencement & Add/Drop Period 6. What to do with subjects with no more vacancy (Preferred Subject Indication) 7. New Arrangement for Chinese LCR subject (for Degree and Higher Diploma Students of 2018/19 intake cohort) 8. Common Errors in Subject Registration 9. Other Regulations Related to Subject Registration 10. Contact Us Appendix: Net. ID Registration Academic Secretariat, The Hong Kong Polytechnic University

1. How to access e. Student You can access e. Student from • http: //www. polyu. edu. hk/student/; or • https: //www 38. polyu. edu. hk/e. Student/ (Direct link); or • Poly. U Homepage > Current Student > e. Student You are required to login the system by using Net. ID & Net. Password. Please use Chrome browser for logging in the system. Academic Secretariat, The Hong Kong Polytechnic University

1. How to access e. Student • Login by Net. ID & Net. Password Ø For Net. ID Registration, please refer to Appendix: Net. ID Registration for details. Academic Secretariat, The Hong Kong Polytechnic University

1. How to access e. Student • You can check various study-related information / application via this website, e. g. subject registration, timetable, assessment result, etc. Academic Secretariat, The Hong Kong Polytechnic University

1. How to access e. Student Up-to-date Contact Information • To facilitate relevant university offices to contact you and your next of kin (parents / guardian if you are under the age of 18) in case of emergencies, you are required to provide an up-to-date contact information and emergency contact information via e. Student. Academic Secretariat, The Hong Kong Polytechnic University

2. Subject Registration Schedule for 2018 -19 Semester 1 New Students Enrolled on Part-Time / Mixed-Mode Programmes / Full-time & Part-time Research Postgraduate Programmes and completed programme registration on or before 7 Aug 2018 Earliest Commencing Time / Mock Subject Registration 10 August 2018 13 August* 23: 59 of 15 August 2018 (with a clearance buffer of 2. 5 hours till 02: 30 of the following day) Adjustment Before Semester Commencement Add/Drop Period 31 August* 12: 00 noon of 1 September 2018 3 September* 23: 59 of 15 September 2018 (with a clearance buffer of 2. 5 hours till 02: 30 of the following day) *Depending on the earliest timeticket assigned Academic Secretariat, The Hong Kong Polytechnic University

2. Subject Registration Schedule for 2018 -19 Semester 1 New Students Enrolled on Part-Time / Mixed-Mode Programmes / Full-time & Part-time Research Postgraduate Programmes and completed programme registration during 8 Aug - 28 Aug 2018 Earliest Commencing Time Subject Registration 28 August 2018# 29 August* 23: 59 of 29 August 2018 (with a clearance buffer of 2. 5 hours till 02: 30 of the following day) Adjustment Before Semester Commencement Add/Drop Period 31 August* 12: 00 noon of 1 September 2018 3 September* 23: 59 of 15 September 2018 (with a clearance buffer of 2. 5 hours till 02: 30 of the following day) Students who completed programme registration on 28 Aug can check their earliest commencing time on 29 Aug *Depending on the earliest timeticket assigned # Academic Secretariat, The Hong Kong Polytechnic University

2. Subject Registration Schedule for 2018 -19 Semester 1 New Students Enrolled on Full-Time Programmes (except Research Postgraudate programmes) and completed programme registration on or before 25 Aug 2018 Earliest Commencing Time / Mock Subject Registration (Including CAR Subjects) Adjustment Before Semester Commencement Add/Drop Period 24 - 25 August 2018# 27 August* 23: 59 of 28 August 2018 (with a clearance buffer of 2. 5 hours till 02: 30 of the following day) 31 August* 12: 00 noon of 1 September 2018 3 September* 23: 59 of 15 September 2018 (with a clearance buffer of 2. 5 hours till 02: 30 of the following day) Students who completed programme registration on 25 Aug can check their earliest commencing time on 26 Aug and are not able to perform Mock Subject Registration * Depending on the earliest commencing time assigned # Academic Secretariat, The Hong Kong Polytechnic University

3. Preparation for Subject Registration Important Note: • Subject Registration on Web Ø Will NOT be affected by rainstorm warning / typhoons / public holidays Ø Will NOT be extended Academic Secretariat, The Hong Kong Polytechnic University

3. Preparation for Subject Registration • Before register subject(s) online, you should check: Study Information – Subjects registration record in the semester Personal Checklist – Earliest Commencing Time Subject Information Academic Secretariat, The Hong Kong Polytechnic University

3(i). Study Information (e. Student > My Profile > Study Information) In “Study Information”, you can check • subject(s) pre-assigned to you by your programme offering department; and • subjects registered by yourself; and • Your credit transfer / subject exemption / subject withdrawal records Academic Secretariat, The Hong Kong Polytechnic University

3(i). Study Information (e. Student > My Profile > Study Information) • Select the relevant Academic Year/Semester to see the records (E. g. 2018 -19 Semester 1) 2018 -19 Semester 1 Academic Secretariat, The Hong Kong Polytechnic University

3(ii). Personal Checklist (e. Student > My Subject Registration > Personal Checklist) In “Personal Checklist”, you can check • the period for subject registration by academic year/semester; and • your assigned earliest commencing time for performing subject registration (i. e. start time). 2018 - 19 Semester 1 13 -AUG-2018 13: 30 to 15 -AUG-2018 08: 00 15 -AUG-2018 09: 00 to 16 -AUG-2018 02: 30 Academic Secretariat, The Hong Kong Polytechnic University

3(ii). Personal Checklist (e. Student > My Subject Registration > Personal Checklist) You should note • your start time • no system service from 08: 00 – 08: 59 on the last day of Subject Registration Period • whether you should confirm your selection ONCE only • whether your add/drop count will be accumulated Subject Registration Activities Registration Period Subject Registration – Part Time/Mixed-Mode Programmes 13 -Aug-2018 13: 30 System Re-opening Period 15 -Aug-2018 09: 00 You should confirm your Subject selection ONCE Your add/drop count will be accumulated to 15 -Aug-2018 08: 00 Yes No to 16 -Aug-2018 02: 30 N/A No Academic Secretariat, The Hong Kong Polytechnic University

3(iii) Subject Information You can check subject information, subject groups, vacancy, class timetable before performing subject registration via “Subject Search” function. There are 2 options of searching: By Programme or By Subject search Academic Secretariat, The Hong Kong Polytechnic University

3(iii) Subject Information Subject Search Steps: • By Programme search 1. Select ‘By Programme’ 2. Select the Offering Department and the programme you are enrolled on 3. Press ‘Search’ 2018 - 19 Semester 1 1 2 3 Academic Secretariat, The Hong Kong Polytechnic University

3(iii) Subject Information Subject Search Steps: • By Subject search 1 1. 2. Select ‘By Subject’ Select subject category, offering department, input subject code/title 3. Press ‘Search 2018 - 19 Semester 1 2 3 Academic Secretariat, The Hong Kong Polytechnic University

3(iii) Subject Information • Subjects on offer of the selected Academic Year/Semester will be shown in the result. • Click the subject code to view the subject details. 2018 - 19 Semester 1 Academic Secretariat, The Hong Kong Polytechnic University

3(iii) Subject Information Subject Code Subject Title ABCT 341 [Synopsis] This part shows the basic information of the subject, e. g. category, duration, consecutive pattern, etc. ANALYTICAL CHEMISTRY II Subject Title in Chinese Offering Department DEPARTMENT OF APPLIED BIOLOGY AND CHEMICAL TECHNOLOGY Co-offering Department Nature Normal Category Free Electives (non-2012 Curriculum) Credit(s) 3. 0 Level Duration You can view the subject synopsis by clicking the link. 3 1 semester(s) Consecutive Pattern Student Contact Hour(s) Subject Requiring Pre-Selection No Subject not offered for Year 1 students (except students admitted to senior year places/articulation programmes) No This part shows the requirement for taking the subjects, e. g. subject pre-requisite/co-requisite requirement or any subject/ programme exclusion. Subject Pre-requisite(s) ABCT 241 Co-requisite(s) Exclusion(s) Faculty/Department Exclusion(s) Nil Programme Exclusion(s) Nil Subject Group Class Timetable Students of the programmes are eligible for taking this subject group Group Type Group Size Vacancies 101 View 12047 -DDG Restricted PS 50 46 102 View 12051 -FDG Restricted PS 54 52 103 View 12052 - Restricted PS 60 60 12047 -FDG This part shows the offering details, e. g. whether the subject is offered to your programme, vacancy, timetable info. Academic Secretariat, The Hong Kong Polytechnic University

3(iii) Subject Information • For checking the class timetable information, you should pay attention to the following information • Start Week, End Week, For Every Week, Day of Week • Start Time, End Time • Venue Subject Code Subject Title Subject Group Code Component Code For Every (Week) Start Week End Week Day of Week Start Time End Time Venue Teaching Staff ABCT 341 ANALYTICAL CHEMISTRY II 101 LTL 001 1 2 13 Mon 14: 30 17: 20 Z 502 Sam Bau Remark Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration on Web Ø To ensure a fair chance to all students in registration of subjects, students can confirm their selection ONCE, and changes could be done during Re-opening period for each round, or during the adjustment before semester commencement or the add/drop period Important Note: • will NOT be affected by rainstorm warning / typhoons / public holidays • will NOT be extended Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration • Start your subject registration by selecting the relevant academic year/semester 2018 -19 Semester 1 Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration In the Subject Registration Page, there are 2 main blocks. Left hand side: Search and Select Subject(s) Right hand side: My Subject Shopping Cart 2018 -19 Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration Search and Select Subject(s) block • To select subject(s) and put in the basket (i. e. My Subject Shopping Cart block) My Subject Shopping Cart block • To confirm your selected subjects Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration Steps for subject selections: Step 1: Search subject by using Basic Search • If you know the subject code of the subject you would like to register, you can input the subject code and press ‘Search’ button. Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration Steps for subject selections: Step 1: Search subject by using Advanced Search • You can choose a subject from a list, by choosing the designated Programme and Subject Category and press ‘Search’ button. Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration Steps for subject selections: Step 1: Search subject by using Retake Fail • If you want to retake a previously fail subject, you can click this tab Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration Steps for subject selections: Step 2: Select the subject group and press ‘+’ button • You should select the subject group which has vacancy (i. e. vacancy > 0) and press ‘+’ button Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration Steps for subject selections: Step 3: Select the component(s) and press ‘Add to Cart’ button • Select one component from each type by ticking the check box – E. g. LEC and SEM, Select one LEC and one from SEM • Press ‘Add to Cart’ button Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration Steps for subject selections: Step 4: The subject will be displayed in the My Subject Shopping Cart block • You can repeat Steps 1 – 3 to select other subjects. Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration Steps for subject selections: Step 5: After selecting ALL subjects, press ‘Proceed to Preview’. • You should check if your selected subjects exceed the maximum number of extra credits(s) before press ‘Proceed to Preview’ to proceed further. Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration Steps for subject selections: Step 6: Make sure you have selected all subject(s) needed, • verify subject selection and press ‘Confirm’ to proceed your request; • press ‘Modify’ to change your subject selection, if necessary. 2018 -19 Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration Steps for subject selections: Step 7: For successful completion, a confirmation page with the registered subjects & a reference number will be shown to you. • • Please check your personalized timetable via My Timetable > Class Timetable Please check your records via My Profile > Study Information 2018 -19 Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration For Changing Class (Group/Subject Component) Step 1: Input the subject code via Basic Search and press “Search” Step 2: Select the subject group you wish to change and press “+” 1 2 Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration For Changing Class (Group/Subject Component) Step 3: Select the component(s) you wish to change with vacancy and press “Add to Cart” Step 4: After finishing ALL subjects, press “Proceed to Preview” to verify change(s). 3 4 Academic Secretariat, The Hong Kong Polytechnic University

4. Subject Registration For Changing Class (Group/Subject Component) Step 5: Verify change(s) and press ‘Confirm’. Step 6: Double check your records via My Profile > Study Information 5 6 Academic Secretariat, The Hong Kong Polytechnic University

5. Adjustment Before Semester Commencement & Add/Drop Period Ø The screen layout & procedures for add/drop subjects during the Adjustment Before Semester Commencement and the Add/Drop period are the same as the Subject Registration in the previous section. Ø During the last 2 days of the Add/Drop period, you can also • retake a previously pass subject (except for GUR subjects) for improving grades Ø Add/drop count will be accumulated during the Add/Drop period only Important Note: • If you add/drop subjects more than 4 times (i. e. add/drop count ≥ 5), your earliest commencing time to access ‘subject registration’ in the next semester will be postponed. (This arrangement is not applicable to the Summer Term Add/Drop Period and also the new students in their 1 st semester. ) Academic Secretariat, The Hong Kong Polytechnic University

5. Adjustment Before Semester Commencement & Add/Drop Period • For retake a previously pass subject, except for GUR subjects, during the last 2 days of the Add/Drop period, you can choose the subject via the Retake Pass tab page. Academic Secretariat, The Hong Kong Polytechnic University

5. Adjustment Before Semester Commencement & Add/Drop Period Check your cumulative add/drop count • A record of your Cumulative Add/Drop Counts in a semester will be displayed to you at the My Subject Shopping Cart block when you logon e. Student > Subject Registration during the Add/Drop period. • After you process subject registration (add and/or drop subjects), the up-todate cumulative Add/Drop counts will be updated for your reference in the confirmation page. Academic Secretariat, The Hong Kong Polytechnic University

6. What to do with subjects with no more vacancy (Preferred Subject Indication) Indicate your Preferred Subjects when there is no vacancy for the subject group • During the subject registration process, if there is no vacancy for the subject(s) you would like to take, you may indicate your wish in taking the subject(s) via Preferred Subject Indication function. • Department will consider only cases on the Preferred Subject Indication List when deciding on whether to increase the quota. Department will inform you for registration if subject quota will be increased after reviewing the position. • Unlimited access to this function Academic Secretariat, The Hong Kong Polytechnic University

6. What to do with subjects with no more vacancy (Preferred Subject Indication) Steps for indication of your preferred subjects: • Step 1 : You can either indicate your choices in the subject registration page by pressing the ‘Go Preferred Subject Indication’ button, or Academic Secretariat, The Hong Kong Polytechnic University

6. What to do with subjects with no more vacancy (Preferred Subject Indication) Steps for indication of your preferred subjects: • Step 1 : After successful completion, press the ‘Go Preferred Subject Indication’ button in the confirmation page to enter the Preferred Subject Indication function. Academic Secretariat, The Hong Kong Polytechnic University

6. What to do with subjects with no more vacancy (Preferred Subject Indication) Steps for indication of your preferred subjects: • Step 2: You can search the subject, select them and put in the basket of My Preferred Subject Cart (similar to the subject registration process). • Ø You can select up to 5 choices with prioritization. Step 3: Press ‘Confirm’ to confirm your selection. Academic Secretariat, The Hong Kong Polytechnic University

7. New Arrangement for Chinese LCR subject From 2018/19 intake cohort, Undergraduate Degree and Higher Diploma students can choose Putonghua or Cantonese version of the Chinese Language and Communication Requirements (CLCR) subject. • • You will be pre-assigned with Putonghua version of CLCR subject. If you are interested in taking the Cantonese version of CLCR, you can change it at e. Student during the Adjustment before Semester Commencement & Add/Drop Period on a first-come-first-serve basis. You may refer to the subject registration procedures here. Important Notes: • • Study places of the Cantonese version are limited and students can select the Cantonese version on a first-come-first-serve basis. There is NO guarantee of enrolment in the Cantonese version. If there is no vacancy for the Cantonese version, you are advised to indicate your wish to take the Cantonese version of CLCR subject via Preferred Subject Indication. Department will only consider cases on the Preferred Subject Indication List when deciding on whether to increase the quota. You will be informed for registration if quota could be increased. Please stay in the Putonghua version of CLCR subject unless you successfully register the Cantonese version of CLCR subject. After the Add/Drop period, we will assign back the Putonghua version of CLCR subject if you have not registered any CLCR subject. You are required to complete the CLCR subject according to your assigned study progression. Students taking Cantonese version of CLCR will be offered an OPTIONAL non-credit bearing e-learning in Putonghua in order to strengthen their Putonghua proficiency. The completion status of the course will be reflected on the transcript of studies. Academic Secretariat, The Hong Kong Polytechnic University

8. Common Errors in Subject Registration • During the subject registration exercises, you may encounter errors and will be alerted by the error messages. • Please check the error messages, if any, and fix it before you can successfully confirm your subject selection. Academic Secretariat, The Hong Kong Polytechnic University

8. Common Errors in Subject Registration 1. Not yet reach your earliest commencing time for Subject Registration Ø You can only enter the subject registration page according to the earliest commencing time assigned to you. Your earliest commencing time has been shown in the message or you can check the details from your personal checklist. Academic Secretariat, The Hong Kong Polytechnic University

8. Common Errors in Subject Registration 2. Cannot login the Subject Registration function, the webpage keeps showing ‘The function is not available. . . ’ even though the earliest commencing time for Subject Registration is reached Ø Close your existing browser. Open the browser (i. e. Chrome) with e. Student website (www. polyu. edu. hk/student), input with your Net. ID and Net. Password. Ø DO NOT bookmark any individual webpage under e. Student. Please login e. Student properly via www. polyu. edu. hk/student or direct URL https: //www 38. polyu. edu. hk/e. Student. Academic Secretariat, The Hong Kong Polytechnic University

8. Common Errors in Subject Registration 3. Fail to fulfill the subject requirement for registration Ø You are not allowed to register on the subject if you have not fulfilled its prerequisite/co-requisite/exclusion requirements. Please check the subject requirement listed in Subject Details or Subject Synopsis. 4. No vacancy for the subject group/component groups Ø You are not allowed to register on the subject if there is NO VACANCY. Please select other subject groups/subject components with vacancy, if any. Academic Secretariat, The Hong Kong Polytechnic University

8. Common Errors in Subject Registration 5. Class timetable clashes between 2 Subjects Ø You are not allowed to register on the subject(s) if there is time-clashes between your personal timetable and the subject you would like to register. Please select other subject group/components for registration. 6. Maximum credits to be taken in a semester Ø In the first round of subject registration in a semester, your programme offering department may set a credit limit for you to register subjects online. Please refer to the maximum number of extra credits when you perform subject registration. Ø During Adjustment Before Semester Commencement and Add/Drop period, such limit will be removed and your maximum credits to be taken in a semester is 21 credits according to the University requirement. Academic Secretariat, The Hong Kong Polytechnic University

8. Common Errors in Subject Registration 7. Study load in a semester Ø You are not allowed to register more than 21 credits in a semester. If you have need to register subjects more than 21 credits, please approach your programme offering departments for approval. Academic Secretariat, The Hong Kong Polytechnic University

9. Other Regulations Related to Subject Registration • Drop subjects after the Add/Drop period is NOT allowed. • Apply subject withdrawal • $105 subject withdrawal fee/subject + tuition fee paid will be forfeited • The withdrawal subjects will be printed on the ARN (with ‘W’ grade) and Transcript of Study • Application must be submitted before the start of examination period • Students are advised to refer to the Student Handbook for regulations related to the registration. Academic Secretariat, The Hong Kong Polytechnic University

10. Contact Us • Email: aswebreg@polyu. edu. hk • Hotline: 27665599 / 27665191 / 27665172 Academic Secretariat, The Hong Kong Polytechnic University

Q & A Academic Secretariat, The Hong Kong Polytechnic University

Enjoy your study at Poly. U! Academic Secretariat, The Hong Kong Polytechnic University

Appendix 1: Net. ID Registration • Activate your Net. ID via Poly. U website (https: //idportal. polyu. edu. hk/). • Get ready your Poly. U Student Identity Card and Programme Code of the programme you are registered on. 1. Click "Net. ID Registration" Academic Secretariat, The Hong Kong Polytechnic University

Appendix 1: Net. ID Registration 2. Select “Student" Academic Secretariat, The Hong Kong Polytechnic University

Appendix: Net. ID Registration 3. Create your User ID (i. e. your Student No. , which is printed on your student ID card) Academic Secretariat, The Hong Kong Polytechnic University

Appendix: Net. ID Registration 4. Go through the validation process • For "Programme Code", input the first 5 digit of your programme. e. g. 12345 -ABC, you should input "12345". If you encounter problem in activation of your Net. ID, please contact our Information Technology Services Office (ITS) hotline - 2766 5900 Back to Part 1 How to access e. Student Academic Secretariat, The Hong Kong Polytechnic University