Briefing on Online Course Registration Online Course Registration

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Briefing on Online Course Registration

Briefing on Online Course Registration

On-line Course Registration (CR) v Student’s responsibility v Web-based anytime, anywhere during CR time-ticket

On-line Course Registration (CR) v Student’s responsibility v Web-based anytime, anywhere during CR time-ticket period v Pre-assignment of core / mandatory courses v First Come First Served 2

Network Account & Password v v Username: Password: s + first 7 digits of

Network Account & Password v v Username: Password: s + first 7 digits of student number first 6 digits of student number + last 4 characters of HKID/內地身分証號碼/passport number e. g. *** DO NOT change network account password just before Online Course Registration Student Number 12123456 Login Name s 1212345 HKID holders K-456789(A) Password 121234789 a (small letter) Mainland students 220890199008075678 Password 1212345678 Overseas students ABC 12345678 Password 1212345678 3

Online Course Registration e-SIS https: //banner. eduhk. hk You have to perform course registration

Online Course Registration e-SIS https: //banner. eduhk. hk You have to perform course registration yourselves on-line from e. SIS via the direct URL (https: //banner. eduhk. hk). You can also access e-SIS via The Portal (https: //portal. eduhk. hk). 4

The Portal (https: //portal. eduhk. hk) > e-SIS Click here to access e-SIS 5

The Portal (https: //portal. eduhk. hk) > e-SIS Click here to access e-SIS 5

e-SIS Check Time Ticket Click Course Registration Time Ticket to check your assigned time-ticket

e-SIS Check Time Ticket Click Course Registration Time Ticket to check your assigned time-ticket 6

e-SIS Check Time Ticket Time ticket Refer to the CR schedule to check your

e-SIS Check Time Ticket Time ticket Refer to the CR schedule to check your priority 7

e-SIS Course Registration (1) e-SIS > Student Services > Course Registration > Select Term

e-SIS Course Registration (1) e-SIS > Student Services > Course Registration > Select Term > Add / Drop Course Groups 8

e-SIS Course Registration (2) e-SIS > Student Services > Course Registration > Select Term

e-SIS Course Registration (2) e-SIS > Student Services > Course Registration > Select Term > Add / Drop Course Groups Select the Semester for Course Registration 9

e-SIS Course Registration (4) e-SIS > Student Services > Course Registration > Select Term

e-SIS Course Registration (4) e-SIS > Student Services > Course Registration > Select Term > Add / Drop Course Groups Course Registration here 10

Something you should know before Course Registration: Course Code, Course Group & CRN v

Something you should know before Course Registration: Course Code, Course Group & CRN v Course e. g. Code ART 1064, v Course e. g. Group (section) ART 1064 -01 C, v CRN e. g. ENG 1033 -02 E (Course Reference Number) ART 1064 -01 C ENG 1033 -02 E 80748 80313 Use CRN for Online Course Registration 11

Something you should know before Course Registration: Pre-assignment Performed by Faculty or Department Shown

Something you should know before Course Registration: Pre-assignment Performed by Faculty or Department Shown in e-SIS > Student Services > Personal Timetable > Student Detail Schedule The course(s) preassigned to you will be shown in your Student Detail Schedule before your online Course Registration 12

Something you should know before Course Registration: Look-up Classes: To find out the detail

Something you should know before Course Registration: Look-up Classes: To find out the detail of CRNs which are offered in selected semester Navigation: e-SIS > Student Services > Course Registration > Look-up Course Groups to Add 13

Something you should know before Course Registration: Look-up Classes “C” indicates a closed (full)

Something you should know before Course Registration: Look-up Classes “C” indicates a closed (full) class 14

Something you should know before Course Registration: Class size and remaining quota Actual Capacity

Something you should know before Course Registration: Class size and remaining quota Actual Capacity (Class Quota) Registered) Remaining (Class Remaining Quota) *XL = Cross List Class Size Example 1 CRN 87027 CAP 30 ACT 6 REM 24 XL CAP XL ACT 0 0 XL REM 0 87002 87028 30 30 3 2 27 28 50 50 40 40 (CRN without Cross List) Example 2 (CRN with Cross List) Cross-listed Class Quota 5 5 Cross-listed Class Remaining Registered Quota *Cross List: 1. Combine class with other class/classes 2. Sum of Actual Registered (ACT) students in all CRNs of a Cross List is limited by the Cross List quota (XL CAP) 3. Available remaining quota is limited by both CRN Remaining Quota (REM) and Cross-List Remaining Quota (XL REM) 15

Something you should know before Course Registration: Class size and remaining quota No Cross

Something you should know before Course Registration: Class size and remaining quota No Cross List Cross-listed CRNs Go to “Class Schedule Listing” 16

Something you should know before Course Registration: Restrictions & Prerequisites Go to “Detail Class

Something you should know before Course Registration: Restrictions & Prerequisites Go to “Detail Class Information” 17

Something you should know before Course Registration: Restrictions & Prerequisites Programme Restrictions - limited

Something you should know before Course Registration: Restrictions & Prerequisites Programme Restrictions - limited to students in specific programme(s) only You cannot register this class if you cannot meet these requirements Prerequisites – limited to students who have already fulfilled the prerequisite(s) only 18

Something you should know before Course Registration: Maximum Number of Attempts v “Attempt”: v

Something you should know before Course Registration: Maximum Number of Attempts v “Attempt”: v Maximum Number of Attempts for each student is 100 per semester including regular CR period and add/drop period v Cannot perform Course Registration anymore if the Maximum Number of Attempts is reached Add/Drop a CRN regardless of success or not 19

Course Registration (Add Course) Registered CRNs will be shown here, double check before leaving!

Course Registration (Add Course) Registered CRNs will be shown here, double check before leaving! Note: Number of Attempts = 3 Input the CRNs to add Course, click “Submit Changes” to confirm and proceed 20

Course Registration (Drop Course) Note: Number of Attempts = 1 Change the Action to

Course Registration (Drop Course) Note: Number of Attempts = 1 Change the Action to “WEB DELETE” to Drop Course, click “Submit Changes” to confirm and proceed 21

Personal Timetable Navigation: e-SIS > Student Services > Personal Timetable Change the time by

Personal Timetable Navigation: e-SIS > Student Services > Personal Timetable Change the time by entering specific date or clicking “Previous Week” or “Next Week” 22

Personal Timetable Date of week: MTWRFS “R” means Thursday Location may be changed anytime,

Personal Timetable Date of week: MTWRFS “R” means Thursday Location may be changed anytime, it is advisable to check the location 23 frequently

Degree. Works – Check registered courses v Degree. Works: degree auditing tools Shows the

Degree. Works – Check registered courses v Degree. Works: degree auditing tools Shows the degree progress of individual student For specific programmes only v v Navigation: e-SIS > Student Services > Degree. Works Check Degree. Works 1 day after your course registration 24

Contingent Arrangement v Trigger point: system unavailable during the whole final hour of the

Contingent Arrangement v Trigger point: system unavailable during the whole final hour of the time assigned for your online CR Course Registration 1 st Contingency (System recovered) Course Registration 1 st Contingency 2 nd Contingency To be rescheduled / To be announced ** Refer to “Info for Contingent Arrangement” under The Portal > Course Reg Links for details 25

Contingent Arrangement Notifications v 3 Channels Scrolling message in The Portal Announcement in Intranet

Contingent Arrangement Notifications v 3 Channels Scrolling message in The Portal Announcement in Intranet Email ** It is advisable to check your student email frequently during the CR period 26

Useful information: e-SIS error message (1): “Too Many Attempts” Too many attempts More than

Useful information: e-SIS error message (1): “Too Many Attempts” Too many attempts More than 100 attempts in this semester 27

Useful information: e-SIS error message (2): “Closed Section” Closed Section “No more quota left”

Useful information: e-SIS error message (2): “Closed Section” Closed Section “No more quota left” 28

Useful information: e-SIS error message (3): “Closed Section - X” Closed Section (Cross List)

Useful information: e-SIS error message (3): “Closed Section - X” Closed Section (Cross List) “Cross List - No more quota left” You are trying to register a CRN, which is cross-listed with other CRN(s). Although there are quota remained for your registering CRN, the quota of the all combined CRN(s) is fully registered and no seat is available (e. g. some quota in other CRN reserved for specific students). 29

Useful information: e-SIS error message (4): “Time Conflict” Time Conflict with another CRN 30

Useful information: e-SIS error message (4): “Time Conflict” Time Conflict with another CRN 30

Useful information: e-SIS error message (5): “Duplicate Course” Add more than one CRN of

Useful information: e-SIS error message (5): “Duplicate Course” Add more than one CRN of the same course 31

Useful information: e-SIS error message (6): “Program Restriction” The CRN is reserved for certain

Useful information: e-SIS error message (6): “Program Restriction” The CRN is reserved for certain programme(s) only 32

Useful information: e-SIS error message (7): “Prerequisite not met” Not fulfill the prerequisite requirement

Useful information: e-SIS error message (7): “Prerequisite not met” Not fulfill the prerequisite requirement 33

Useful information: e-SIS error message (8): “Max. hours exceeded” Not allowed to register credit

Useful information: e-SIS error message (8): “Max. hours exceeded” Not allowed to register credit points more than the Maximum Credit Points (Maximum Hours) 34

Useful information: Other e-SIS error message v Registration Hold v v Faculty office /

Useful information: Other e-SIS error message v Registration Hold v v Faculty office / other academic office put a HOLD on your student record, which prevents you from adding/dropping courses Deadlock v e-SIS is very busy by that time Student are advised to refer to “Explanation for Course Registration Error Messages” (under The Portal > Course Reg Links > More Information) for details on other e-SIS error messages. 35

Support / Help v Technical Support IT Help Desk (Tai Po Campus): IT Help

Support / Help v Technical Support IT Help Desk (Tai Po Campus): IT Help Desk Hotline (Tai Po Campus): C-LP-20 2948 -6601 IT Help Desk Support Email: [email protected] eduhk. hk v Programme Matters Support Contact List for specific programme Located in The Portal > Course Reg Links > More information > Contact Info 36

Suggestions: DOs v Login your network and email account ahead of time before your

Suggestions: DOs v Login your network and email account ahead of time before your assigned CR time slot Avoid system busy Ensure you can start to Add/Drop CRNs at your CR timeslot v Check CRN’s “Quota” and “Program Restriction” before “Submit Changes” v Always click “EXIT” to leave Web-based Course Registration session 37

Suggestions: DON’Ts v Press the “Submit Change” repeatedly Error Message: “Too Many Attempts” v

Suggestions: DON’Ts v Press the “Submit Change” repeatedly Error Message: “Too Many Attempts” v Do not open more than one session to perform CR 38

Suggestions: Tips v You should access e-SIS via the direct URL (https: //banner. eduhk.

Suggestions: Tips v You should access e-SIS via the direct URL (https: //banner. eduhk. hk) for Course Registration. In case you choose to access e-SIS via The Portal and encounter problem, please access the direct URL. v Beware of the risk to change CRN You may not be able to Add back your preferred CRN after Dropped your previously registered CRN Check the quota of your preferred CRN first v Turn Off any “Pop-up Blocker” Make sure your IE setup allows you to access e-SIS functions Experienced problem with Google & Yahoo! Toolbar v Beware of various browser versions IE up to version 11 is supported, but some browsers may not be supported, especially those browsers in mobile devices / smartphones 39

Thank you

Thank you