Breaking the Code Jackie Escajeda CCC Chancellors Office

Breaking the Code Jackie Escajeda, CCC Chancellor’s Office Ginni May, ASCCC Executive Committee Curriculum Institute 2016 Double Tree Hilton Anaheim, July 7 -9

Outcomes Attendees will: • Learn about course and program data codes including TOP codes, CIP codes, SAM codes, and CB codes; • Engage in dialog to better understand these codes.

Who are you? • Faculty • Curriculum Chairs • Curriculum Deans • CIOs • Curriculum Specialists • Chancellor’s Office representatives • Others?

Purpose and History of TOP Codes • Taxonomy of Program (TOP) codes categorize programs and courses. • The Taxonomy of Programs was first published in 1979 by the Chancellor’s Office. It is a system of numerical codes used at the state level to collect and report information on programs and courses, in different colleges throughout the state, that have similar outcomes. • 1983 * added to identify vocational (CTE) programs.

TOP Code Usage • Course Identification • Program Identification • Facilities, Budgets, Faculty, Outcome Reports • Funding • Apportionment • Financial Aid • Veterans • Grants (Perkins)

TOP Code Usage • The TOP was designed to aggregate information about programs. However, a TOP code must also be assigned to every course in our system. • Although the TOP does not contain as many specific choices as would a system designed for courses, each course should be given the TOP code that comes closest to describing the course content.

TOP Code Structure Two, Four, and Six • *0109. 10 • *0109. 20 • *0109. 30 Agriculture Horticulture Landscape Floriculture Nursery

TOP Code Structure & Usage There are state purposes for which only the first two digits of the Taxonomy, the most general level of classification, are used. For example: • In reports on staffing, the teaching assignment of each classroom faculty member is characterized by the two-digit TOP discipline of most of the courses he or she teaches. • In budget reports, spending on instructional programs is broken down by two-digit TOP discipline. • In facilities planning, assignable square feet for laboratories varies according to the TOP discipline.

SAM Code Student Accountability Model (SAM) Codes are used to indicate the degree to which a course is occupational (CTE), and to assist in identifying course sequence in CTE programs.

SAM Code (CB 09) *(A) Apprenticeship (offered to apprentices only) *(B) Advanced Occupational A “B” course is offered in one specific occupational area only and clearly labels its taker as a major in this area. The course may be a “capstone course” that is taken as the last requirement for a career technical education program. *(C) Clearly Occupational (but not advanced) Courses will generally be taken by students in the middle stages of their programs and should be of difficulty level sufficient to detract “drop-ins. ” *(D) Possibly Occupational “D” courses are those taken by students in the beginning stages of their occupational programs. The “D” priority can also be used for service (or survey) courses for other occupational Programs. (E) Non-Occupational These courses are non-occupational.

SAM Code Usage • Accreditation reports • Data. Mart reports • Student Success Scorecard • Educational Master Plan Goals – Progress on Measurable Objectives • Gainful Employment Program Disclosures • Perkins Core Indicator Reports (VTEA) • President's Load Study reports - used for Hiring Priorities • Determining program eligibility for access to CTE grant funding • Degree Audit program

CIP Codes The Classification of Instructional Program (CIP) Code is the federal standard for instructional program classification.

CIP Code Usage • Federal Reporting (IPEDS) • Gainful Employment • Financial Aid • Baccalaureate Degrees • Veterans • Accreditation • Curriculum Inventory

SOC Codes Standard Occupational Classifications (SOC) Codes are used by the federal government to collect occupational data, enabling comparsion of occupations across data sets.

SOC Codes Usage • Gainful Employment • Financial Aid • Baccalaureate Degrees • Veterans • WIOA • Salary Surfer

MIS Codes Management Information System (MIS) coding encompasses all of the coding that has been discussed.

MIS Codes for Curriculum MIS Course Codes • CB 03 Course-Top-Code • CB 04 Course-Credit-Status • CB 05 Course-Transfer-Status • CB 08 Course-Basic-Skills-Status • CB 09 Course-SAM-Priority-Code • CB 10 Course-Coop-Work-Exp-Ed-Status • CB 11 Course-Classification-Code • CB 21 Course-Prior-to-College-Level • CB 22 Course-Noncredit-Category • CB 24 Course-Program-Status

MIS Codes for Curriculum MIS Program Codes • SP 01 Student-Program-Identifier • SP 02 Student-Program-Award

Use of TOP and MIS Coding • Apportionment and grant funding (Perkins) • Salary. Surfer • Student Success Scorecard • Launch. Board • Data Mart (Program Awards) • Report to IPEDS/ Gainful Employment • Report to the state legislature (ARCC )

TOP CIP SOC • Why is it important for these systems to align? • What are the challenges with TOP Codes? • What are the challenges aligning TOP to CIP?

Common Curriculum Issues CTE and Non CTE Programs • Biology/*Biotechnology • Geography/*GIS • Dramatic Arts/*Technical Theatre • *0115 • 0301 Natural Resources Environmental Sciences

Dueling TOP Codes *0514 *0702. 10 Office Technology Software Application *0614 *07 XX Digital Media Computer Technology 0801 Education *1305. 50 The School Age Child 4901. 20 Liberal Studies (Elementary Teacher ADT) 4930. 60/. 62 Elementary and Secondary Education

Where does it live? 0835. 50 1270 *1306 Culinary *1307. 10 Services Physical Education Intercollegiate Athletics Kinesiology Nutrition, Foods, and Hospitality Restaurant and Food

TOP Code Alignment Project • Improve the TOP/CIP Crosswalk • Project members include: • ASCCC • RP Group • West. Ed • Chancellor’s Office • Academic Affairs Division • Workforce Economic Development Division

Curriculum Chairs (current or former) who are interested in participating on this project pleas contact Julie Adams at: julie@asccc. org

Thank You!