Breach Or No Breach Breach or no breach

Breach Or No Breach? Breach or no breach? Today’s trainer: 1 Insert your name here!

Breach Or No Breach? What is a data breach? A • • 2 breach is when Girlguiding personal information is: lost stolen deleted unauthorised sharing of it has taken place (for example, shared with the wrong people).

Breach Or No Breach? Breach or no breach? – Scenario 1 You accidentally left your bag containing members’ contact details on the bus. Breach or no breach? 3

Breach Or No Breach? Breach or no breach? You accidentally left your bag containing members’ contact details on the bus. BREACH! 4

Breach Or No Breach? Breach or no breach? – Scenario 2 You have had your bag stolen with your phone in it, which has the phone numbers for other volunteers. You have password protected your phone. Breach or no breach? 5

Breach Or No Breach? Breach or no breach? You have had your bag stolen with your phone in it, which has the phone numbers for other volunteers. You have password protected your phone. BREACH! 6

Breach Or No Breach? Breach or no breach? – Scenario 3 You are running an event and, over lunch, have left a pile of handouts and copies of uncompleted worksheets unattended, including the event agenda. Breach or no breach? 7

Breach Or No Breach? Breach or no breach? You are running an event and, over lunch, have left a pile of handouts and copies of uncompleted worksheets unattended, including the event agenda. No breach 8

Breach Or No Breach? Breach or no breach? – Scenario 4 You have sent some handwritten notes on a safeguarding case in the post to Girlguiding HQ. They haven’t arrived and you suspect they’ve been lost in the post. Breach or no breach? 9

Breach Or No Breach? Breach or no breach? You have sent some handwritten notes on a safeguarding case in the post to Girlguiding HQ. They haven’t arrived and you suspect they’ve been lost in the post. BREACH! 10

Breach Or No Breach? Breach or no breach? – Scenario 5 You’re organising a county awayday and have accidentally sent an email containing details on who is attending, as well as their dietary, health and access needs, to everyone attending. 11 Breach or no breach?

Breach Or No Breach? Breach or no breach? You’re organising a county awayday and have accidentally sent an email containing details on who is attending, as well as their dietary, health and access needs, to everyone attending. 12 BREACH!

Breach Or No Breach? Breach or no breach? – Scenario 6 At an event you have organised, a member requires first aid and you share their health form with the on-site first aider. Breach or no breach? 13

Breach Or No Breach? Breach or no breach? At an event you have organised, a member requires first aid and you share their health form with the on-site first aider. No breach 14

Breach Or No Breach? Breach or no breach? – Scenario 7 A member’s father, who is not a named primary contact, asks you for her whereabouts when she is on a residential, as a family emergency has arisen. You give him this information, so he can contact her. Breach or no breach? 15

Breach Or No Breach? Breach or no breach? A member’s father, who is not a named primary contact, asks you for her whereabouts when she is on a residential, as a family emergency has arisen. You give him this information, so he can contact her. BREACH! 16

Breach Or No Breach? Breach or no breach? – Scenario 8 You use a shared email account with another volunteer in your region, as you both share a role. Breach or no breach? 17

Breach Or No Breach? Breach or no breach? You use a shared email account with another volunteer in your region, as you both share a role. BREACH! 18

Breach Or No Breach? Breach or no breach? – Scenario 9 At an event, another member of your leadership team needs to look something up on GO, but cannot remember their log-in. You give them yours, so that they can find the information they need. 19 Breach or no breach?

Breach Or No Breach? Breach or no breach? At an event, another member of your leadership team needs to look something up on GO, but cannot remember their log-in. You give them yours, so that they can find the information they need. 20 BREACH!

Breach Or No Breach? Breach or no breach? – Scenario 10 You have been helping with an active safeguarding case. You are stepping down from your role in Girlguiding and therefore ‘hand over’ this information to the volunteer taking on your role. 21 Breach or no breach?

Breach Or No Breach? Breach or no breach? You have been helping with an active safeguarding case. You are stepping down from your role in Girlguiding and therefore ‘hand over’ this information to the volunteer taking on your role. 22 No breach

Breach Or No Breach? Breach or no breach? – Scenario 11 After an event, you destroy all printed documents you had by tearing them in half and then in half again, and putting them in a bin. Breach or no breach? 23

Breach Or No Breach? Breach or no breach? After an event, you destroy all printed documents you had by tearing them in half and then in half again, and putting them in a bin. BREACH! 24

Breach Or No Breach? Breach or no breach? – Scenario 12 You’ve taken your girls away on a trip. You’ve taken some photos of them doing adventure activities and have posted a few on the unit’s Facebook page so parents/carers can see what the girls are up to. You have not asked for specific permission to do so. Breach or no breach? 25

Breach Or No Breach? Breach or no breach? 26 You’ve taken your girls away on a trip. You’ve taken some photos of them doing adventure activities and have posted a few on the unit’s Facebook page so parents/carers can see what the girls are up to. You have not asked for specific permission to do so. BREACH!

Breach Or No Breach? Breach or no breach? – Scenario 13 You are involved in a safeguarding case and get a call to discuss it from a parent/carer when you’re on a train going to work. You have the conversation and realise you may have been heard by members of the public. 27 Breach or no breach?

Breach Or No Breach? Breach or no breach? You are involved in a safeguarding case and get a call to discuss it from a parent/carer when you’re on a train going to work. You have the conversation and realise you may have been heard by members of the public. 28 BREACH!

Breach Or No Breach? Breach or no breach? – Scenario 14 You have left your unit register at the meeting place on a table. It consists of members’ first and second names, and nothing else. Breach or no breach? 29

Breach Or No Breach? Breach or no breach? You have left your unit register at the meeting place on a table. It consists of members’ first and second names, and nothing else. No breach 30

Breach Or No Breach? What can you do to prevent a breach from happening? 31

Breach Or No Breach? Will I be held responsible for any data breach that I may make? • If it was a genuine accident, we understand mistakes happen and we are only human. We will be on hand to support you to rectify the situation. • However, if your actions were deliberate, then you could be in breach of your Volunteer Code of Conduct. 32

Breach Or No Breach? Key messages: 1. Identify a breach – If personal data has been lost/stolen, or shared incorrectly, or if you think it may have been. 2. Report it – As soon as possible, but no longer than 48 hours after the breach. If unsure if something is a breach, report it (dataprotection@girlguiding. org. uk or 020 7834 6242, extension 3060). 33