BPA Chapter Officers Best Practices State Officers 2014
BPA Chapter Officer’s Best Practices State Officers 2014 -2015
Sample Chapter Officers and Role The Role of Communication Interactions with the State Association Resources for Chapter Officers
Sample Chapter Offices & Roles
Calls meetings to order and keeps meetings on track Helps develop meeting agendas President Works with advisor and other chapter officers to develop goals for the year Helps welcome new members and answer questions about the organization
Takes over any of the President’s responsibilities when needed Helps organize committees Vice. President Works with advisor, chapter president, and other chapter officers to develop goals for the year Chair or Co-Chair a committee (Example: Membership, Torch Points, etc. )
Takes minutes and notes during meetings Provides the President and chapter officers with meeting minutes Secretary Keeps track of progress for the goals of the year Makes sure that important information is distributed to all members
Keeps track of funds throughout the year Helps organize fundraising activities Treasurer Provides the President and chapter officers financial reports when needed Keeps good connections with businesses and partnerships
In charge of press releases of local chapter activities Keeps information of chapter activities completed Historian Updates the chapter’s social media pages May be in charge of a membership committee
Assures that local chapter meetings are done professionally Advises on any issue of parliamentary procedure Parliamentarian Assure that minutes are taken correctly Helps prepare an agenda for a chapter meeting
The Role Of Communication
Types Of Communication Email Instant Messaging Social Media Meetings
Communication Tips Outside the Officer Team Within the Officer Team • Have a primary way to communicate • • Always include all officers and advisors on any communication Ensure a uniform message by having all officers aware of any message • • Be polite and mindful of other people’s time- don’t spam inboxes full of mindless chatter! Have set ‘talking points’ about sensitive topics and do not sway from them • Take feedback from other chapter members • Don’t be too quick on throwing away an idea based on negative feedback
Interactions with the State Association
BPA Cares Program Service Learning Awards • • Community Relief Community Action Special Olympics Environmental Action/Awareness • Safety Awareness • Service Learning In. Special Recognition Awards • BPA Marketing and PR • BPA Merit Scholar • Chapter Activities Awards of Excellence • Entrepreneurship Exploration • Member Recruiter
Chapter Of The Year Member Of The Month Merit Scholar
Resources
http: //www. mnbpa. org/ • Latest news from Minnesota BPA http: //www. bpa. org/ • Latest news from National BPA
- Slides: 18