Box User Days 1 2 april 2015 Box

Box User Days 1 – 2 april 2015

Box Enterprise • Box @KU Leuven – What? – Why? – How? • Box Essentials – Adding content – Finding what you need

Box Enterprise • Sharing – Shared links – Colloborators – Comments and Tasks – Box Notes • Work in Progres – Box mobile – Box Edit – Box for Office • Advanced Sharing

Box @KU Leuven: what?

Box @KU Leuven: why? • Alternative for private cloud services – Work related data – Ease of use on multiple personal devices – Easy sharing • Secure – End to end encryption – Granulair access rights for collaborators – Password and expiry date restrictions when sharing files • Managed – KU Leuven Single Sign-on – Data availability

Box @KU Leuven: how? - All information about this service in service catalog - https: //icts. kuleuven. be/sc/english/box - Use personal KU Leuven email address - Default 100 GB storage - Maximum document size = 5 GB - 10€ person per year

Box @KU Leuven: how? - Application - Create account: - Single Sign On - Use KU Leuven central login id and password - Documentation available at : - ICTS KU Leuven : https: //admin. kuleuven. be/icts/onderzoek/BOX/Overzichtbox - Box Support : https: //support. box. com/hc/en-us

Box @KU Leuven: how? - Account/Login and email adresses: add more emails - Content & Sharing/Collaborating on content/Incoming invitations : uncheck automatically accept - Notifications - General: change interface language

Box Essentials: adding content

Box Essentials: finding what you need

Sharing Made Easy (And Secure)

Sharing Made Easy (And Secure!)

Shared Links

How to create a Shared Link?

Collaborators

How to invite Collaborators?

Comments and Tasks

Notifications

Box Notes

Work in Progress: Box Mobile • Only apps that work with SSO and approved by admin – – Box for Android Box for Blackberry Box for IOS Box for Windows – Office apps – PDF expert – Notability

Work in Progress: Box Mobile

Work in progress: Box Edit

Work in progress: Box for Office • Create an Office document and save to Box

Work in progress: Box for Office • Send attachments with Box = Shared link • Ideal for larger files • No Box account needed for receiver

Work in progress: Versioning

Box Sync • Box Sync – Drag and drop files and folders to Box sync folder – Mark folders for sync in Box

Advanced Sharing: Upload Widgets • People need to upload content into folder and they are not collaborators

Advanced Sharing: Email folder • Anyone with this email address can mail content to the folder

Advanced Sharing: Upload Widgets

Advanced Sharing: Box Embed • Embed access to a folder into a website