BornDigital UVa Gretchen Gueguen Digital Archivist April 12

Born-Digital @UVa Gretchen Gueguen Digital Archivist April 12, 2012

(AIMS) Born Digital Collections: An Inter-Institutional Model for Stewardship • Two year project to create a framework for stewardship of born-digital archival records in collecting repositories • Funded by the Andrew W. Mellon Foundation Partners

AIMS Framework Collection Development Discovery and Accessioning Arrangement and Description http: //www 2. lib. virginia. edu/aims/whitepaper/

OBJECTIVE • OBJECTIVE 1: – Transfer records and gain administrative control • Outcome: – Records are transferred from the donor via electronic transfer or on physical media and administrative documentation is recorded. • Decision Points: – determine what transfer methods are viable for the accession and make a determination of which to use – where should material be stored in the short-term (until it is ready for review) • Tasks: – Confirm that documentation for the transfer of custody has been received and filed – If the collecting institution did not receive an inventory of the transferred records, create an inventory now – Verify that the transfer is complete and accurate using either a file manifest or checksums – Document the success and/or failure of the transfer in the register, accession record, etc.

Meanwhile, Back at Mr. Jefferson’s University… • Post-AIMS strategizing Collection Development Accessioning TJ

Agreements • Copyright • Access • Ownership Photo courtesy of: http: //curatememe. tumblr. com/

Feasibility File formats? Hardware/software needs? Scope? Normalization/migration needed? Private/sensitive information? Third-party/copyrighted information? • Physical needs for transfer (network, storage space, etc. • • • http: //gaffe. tumblr. com

Transfer Thorough collection • Uncorrupted data • Support files (fonts, software, databases) • “Enhanced curation”

Accessioning Assign identifiers to media and assess condition. Record in Media Control Record/Inventory Take photo(s) of disk(s) if necessary Create disk image or otherwise transfer files Quarantine data in case of dormant viruses Quick search for deleted data, and duplicates to remove Quick search for sensitive material to restrict or redact Run virus check/ remove virus or malware Scrub filenames and normalize file formats for preservation Create access derivatives Create accession record Move preservation copy to preservation storage and access copy to access location Triage and assess if further processing is needed no yes STOP Retrieve from preservation storage Process along with paper component if it exists Create guide to collection Update version on preservation storage if necessary Update version in access location if necessary

Surprise! Badly damaged CD! 8 inch floppy disk! Hard drive from 1999! Unreadable zip disk! Mini disk!

Legacy Materials • Priority – Get data off of aging media – Put it someplace safe and findable • Tasks – Inventory – Triage – Transfer

Forensic Workstation FRED Widescreen Monitor Procedure Manual Toolbox

Forensic Recovery of Evidence Device (FRED) USB 3 ports External 5. 25” floppy with FC 5025 controller card Ultra Bay writeblocker with USB, firewire, SATA, SCSI, IDE, and Molex for power 2 tb of storage Additional External Hard drive CD/DVD/Blu-Ray drive Microcard reader LTO Tape drive External 3. 5” floppy Mulder and Scully

Archivematica

Words of Wisdom http: //1 boringoldman. com/index. php/2011/08/10/the-inner-nerd-awakens/

Thanks! gmg 2 n@virginia. edu Slides available at: http: //gretchengueguen. com/readings AIMS White Paper: http: //www 2. lib. virginia. edu/aims/whitepaper/