Bonding Care and Loyalty Commitment to Mission Vision

-Bonding -Care and Loyalty -Commitment to Mission, Vision, Values -Thinking Strategically -Raising Community Visibility -Developing Leadership -Raising Funds

• • Does everyone have a job? Does every job have a title? What is the purpose of the position? What are the key responsibilities? What are the qualifications required? How much time must be committed? What does the organization commit to the individual? • Is there an agreement form?

High School Cultural Neighborhood Activities YOU! Religious Organizations Work Businesses Carpools Shops (Even 30 years ago) Sports Fraternal Affiliations

1. What needs to be done? 2. Who would want to do this job? 3. Where will you find the people who would want to do this job? 4. How can we connect with them? 5. How can we cultivate them? 6. How can we ask them?

President or other director meets candidate after the board has approved the selection. • Have clear, detailed information on role of candidate including time commitment • Say why the board is asking this person to become a director: skills, reputation, commitment to the refuge, etc.

• Check qualifications: membership, skills, time, interest, commitment to the refuge. • Discuss what will be needed if qualifications are not complete: become a member, training, orientation, mentor-intern

1. Help recruit new board members by clarifying expectations before candidates accept nomination. 2. Provide criteria by which the performance of incumbents eligible for reelection or reappointment can be reviewed. 3. Outline circumstances where the Board may consider replacing a member of the board.

Be a member in good standing Know mission, goals, policies, programs, services, strengths and needs. Perform duties of board membership responsibly and competently.

• Be prudent concerning the control and transfer of funds. • Read and understand financial statements. • Help the board fulfill its fiduciary responsibilities.

• Give annual donation according to your personal means • Assist in fund-raising strategies through personal influence with others. (corporations, individuals, foundations)

I accept the following qualifications: 1. Be a member in good standing 2. Help the board fulfill its fiduciary responsibilities 3. Fulfill mission and goals 4. Attend the Annual Meeting and majority of other board meetings. 5. Actively participate in Board committees and activities 6. Represent the group at events and functions outside of board meetings. Signature ________

• • Monthly, same time, same place Start on time Distribute agenda a week in advance Distribute minutes & reports in advance • Use Roberts Rules of Order

• • • Designate time for discussion of issues Encourage full participation Enforce rules of respectful conduct Seek diverse ideas before seeking agreement Recognize achievements Maintain friendly goodwill, team approach

Failing to get a Quorum 1. Some directors are not involved, need jobs 2. Meetings during vacation time. 3. No regular meeting schedule. 4. Directors not enjoying meetings. 5. Directors not responsible for decisions. 6. Poor agenda management.

• Have a clear purpose • Deal with specific tasks • Have only members with specific jobs • Have members who know what is expected of them • Bond as a team • Disband when a job is done

Chair keeps computer record of members with information about them. Maintaining contact with members. Recruits new members Report of minutes is due one week after meeting. Copies to all of board

• • • Agenda, Minutes, & Reports in Advance Meetings to make Decisions Seek & Welcome Diverse Opinions Be sure Everyone Speaks Check to be sure Ideas are Understood Solicit Advice from Specialists Strive for Consensus Recruit & Cultivate Schedule Steps in Activity Specify Who will Carry them Out

Select projects together • Annual strategic planning session • Committee of board and staff Staff Liaison- nonvoting, reports on refuge to board and to staff about board Signed minutes are posted and kept where they are available as legal records. Manager is ultimately responsible for refuge. • All statements, materials, projects representing the refuge to the public should be approved by the Manager or a designated staff member. Work & celebrate together.

1. Communicate Agency Issues permitting, advocacy, fund raising 2. Seek Solutions Together timing, providing information, use of peoples’ skills 3. Exchange Knowledge

• Team Spirit • Committed to the Refuge • Collaborative Planning • Shared Work Load • Recognition for Performance

1. 2. 3. 4. Manager should know & act early. Informal talks with board individually Manager explains reason for policy Facilitated discussions to seek acceptable resolution 5. Agree to disagree but NOT in public 6. If important enough, begin dissolution.

They are prohibited from fund raising and advocacy. Their work is regulated by Federal Acts and many Fish & Wildlife Service Rules Proposed projects have to be assessed for conformance.

Effective collaboration depends on: § Knowing the Rules § Acting together § Board should NOT expect staff to do work for them § Understanding the National & Regional structure of USFWS

A. B. C. D. Helps select members Facilitates work Maintains open communication Aware of developing problems and seeks solutions. E. Produces agenda, uses parliamentary law, & manages meeting time.

A. Ensures Communication with Manager B. Appreciates the importance of representing the resource to the public C. Knows when & how to talk things over D. Ensures other board members communicate well with staff.

A. Explains Mission, goals and management B. Shows how each staff and board member contributes

A. Work projects together B. United front to public