Board Best Practices Confidential Do Not Distribute 1
Board Best Practices Confidential - Do Not Distribute 1
Board meeting tips • • Create calendar for the year’s board meetings at the beginning of the year Meet with regular frequency (Monthly? Quarterly? ) Try to meet in person or at least have video conferencing Send out the agenda and board deck 4 -5 days in advance (at least!) • All directors must review the board deck carefully before each meeting! (The CEO should not walk the directors through the deck at the meeting) • Be thorough but focus on most important things. Aim for 15 -20 slides. • There shouldn’t be any surprises during a board meeting • Prompt deep, focused discussion on specific topics (avoid posing vague, general questions) • Bulk of meeting & deck = key strategic issues (not a review of operational data) Confidential - Do Not Distribute 2
Always include… • An up-to-date elevator pitch and/or mission and vision statements • Agreed upon KPI’s – show historic trends and future goals • Evidence of progress against milestones • Outline based on Key Objectives for the period • Time for deep dives and to discuss strategic issues • Minutes from the previous meeting as well as the previous board resolutions as a separate attachment when you send out your board slides Confidential - Do Not Distribute 3
Board meeting structure Session Details Estimated Time Big Picture High level overview, design point update, OKRs 15 minutes Calibration Company metrics (financials, sales, customers) KPI’s 45 -60 minutes Company Building Fundraising, product roadmaps & technology updates, org chart and staffing updates 15 minutes Working Session Deep dive topic #1 30 minutes Working Session Deep dive topic #2 30 minutes Official Board Business Formalities, stock option grants, etc 15 minutes Confidential - Do Not Distribute 4
Resources Corporate Governance for Early-Stage Innovative Companies – A Practice Resource Guide Resources for building a diverse board https: //avc. com/2020/06/board-diversity/ https: //site. theboardlist. com/ https: //athenaalliance. org/ https: //www. elcinfo. com/ https: //theboardroomafrica. com/ Confidential - Do Not Distribute 5
Board Deck Template Confidential - Do Not Distribute 6
Please customize the following slides with your own branding. This template includes examples of the types of slides you could include in your board package. Your version should be paired down to the most important information. Confidential - Do Not Distribute 7
Logo Tagline Board Meeting: Date Confidential - Do Not Distribute 8
Our Vision Lorem ipsum lorem ipsum lorem ipsum lorem ipsum. Our Mission Lorem ipsum lorem ipsum lorem ipsum lorem ipsum. Confidential - Do Not Distribute 9
Board Meeting Agenda Session Details Estimated Time Big Picture High level overview, design point update, OKRs 15 minutes Calibration Company metrics (financials, sales, customers) KPI’s 45 -60 minutes Company Building Fundraising, product roadmaps & technology updates, org chart and staffing updates 15 minutes Working Session Deep dive topic #1 30 minutes Working Session Deep dive topic #2 30 minutes Official Board Business Formalities, stock option grants, etc 15 minutes Confidential - Do Not Distribute 10
Big Picture High Level Overview, Design Point Review, OKR updates Confidential - Do Not Distribute 11
High Level Overview Highlights Text here Lowlights Text here Top of mind concerns: Areas we need help: Confidential - Do Not Distribute 12
Design Point Update Vision Objective Strategic Milestones/ Action Items KPI’s Confidential - Do Not Distribute 13
Annual OKRs Vision 1 Should be the same as top line vision for Design Point 2020 Objectives 2020 Key Results Objective 1 � � � � � Key result 1 Key result 2 Key result 3 Key result 4 Key result 5 Objective 2 Objective 1 Vision 3 Objective 2 Objective 1 Vision 4 Objective 2 Confidential - Do Not Distribute 14
Key Result Updates Key Result 1 Key Result 2 Key Result 3 Key Result 4 Key Result 5 Confidential - Do Not Distribute 15
Calibration Company metrics and KPI review Confidential - Do Not Distribute 16
High Level Overview Financial, Sales, and Engagement metrics Key Performance Indicators Confidential - Do Not Distribute 17
Financial Metrics Notes on metrics le p m a x E Notes on metrics Confidential - Do Not Distribute 18
Sales Metrics Notes on metrics le p m a x E Notes on metrics Confidential - Do Not Distribute 19
Customer Feedback “Quote from a customer……. . ” “Quote from a customer………. ” Confidential - Do Not Distribute 20
Impact Metrics Notes on metrics le p m a x E Notes on metrics Confidential - Do Not Distribute 21
Competitive Landscape Competitor Positioning Confidential - Do Not Distribute Notes 22
Key Challenges/Setbacks Confidential - Do Not Distribute 23
Company Building Fundraising, product roadmap & technology, staffing updates Confidential - Do Not Distribute 24
High Level Overview Fundraising Product roadmap and technology updates Org chart and staffing updates Confidential - Do Not Distribute 25
Fundraising updates Investor Amount Status Name 500 k debt Committed Name 100 k grant Terms Name $10 m equity Terms Next Step Comment Name Confidential - Do Not Distribute 26
Operating Development Product Development Market Development Product Roadmap 2020 2021 2022 2023 2024 mp a x E le 27
Technology updates Notes Note Confidential - Do Not Distribute 28
Organization Chart Board of Directors CEO VP, Sales and Marketing Salesperson Marketing Associate CFO CTO Salesperson Head of R&D Engineer Confidential - Do Not Distribute Accountant Bookkeeper Planned New Hires 29
New or Planned Hires Confidential - Do Not Distribute 30
Working Session #1 Confidential - Do Not Distribute 31
Confidential - Do Not Distribute 32
Working Session #2 Confidential - Do Not Distribute 33
Confidential - Do Not Distribute 34
Official Board Business Resolutions, appointment, stock option grants Confidential - Do Not Distribute 35
Board resolutions Confidential - Do Not Distribute 36
Appointments Confidential - Do Not Distribute 37
Stock option grants Confidential - Do Not Distribute 38
Appendices Confidential - Do Not Distribute 39
Contact Us: www. factore. com info@factore. com +1 -970 -999 -0507 430 North College Ave Fort Collins, CO 80524 40
Next Steps Confidential - Do Not Distribute 41
Improvement Goals What do you want to achieve or change before your next board meeting? Confidential - Do Not Distribute 42
Example Template Slides Confidential - Do Not Distribute 43
Landscape Infographic Ex. Subtitle for infographic or text leading to infographic. Step Two Step Four Lorem ipsum dolor sit amet, lacus nulla ac netus nibh aliquet, porttitor ligula justo libero Step One Step Three Step Five Lorem ipsum dolor sit amet, lacus nulla ac netus nibh aliquet, porttitor ligula justo libero Confidential - Do Not Distribute 44
Portrait Infographic Ex. Short to medium subtitle. Step Three Frontier markets are uniquely-positioned to be rapid adopters of sustainable, electric mobility. East Africa’s 3 M motorcycles combine to take a roundtrip journey to the sun each day. Along with minibuses, these two-wheelers are the back-bone of mass mobility on the continent (and in much of the developing world). Starting in Kigali, Ampersand sells such a bike at a competitive price to motorcycle taxi drivers, a uniform, discoverable, high-mileage customer base. Ampersand supports these drivers with a network of charging stations and battery swap depots, earning recurring revenue in the process. Meanwhile, the fuel savings enable taxis to more than double their take home in certain cases. Lorem ipsum dolor sit amet, lacus nulla ac netus nibh aliquet, porttitor ligula justo libero Step Two Lorem ipsum dolor sit amet, lacus nulla ac netus nibh aliquet, porttitor ligula justo libero Step One Lorem ipsum dolor sit amet, lacus nulla ac netus nibh aliquet, porttitor ligula justo libero Confidential - Do Not Distribute 45
Ex. Graphic - Other Short to medium subtitle for graphic. Step One Lorem ipsum dolor sit amet, lacus nulla ac netus nibh aliquet, porttitor ligula justo libero Step One Frontier markets are uniquely-positioned to be rapid adopters of sustainable, electric mobility. East Africa’s 3 M motorcycles combine to take a roundtrip journey to the sun each day. Lorem ipsum dolor sit amet, lacus nulla ac netus nibh aliquet, porttitor ligula justo libero 40% Step One Lorem ipsum dolor sit amet, lacus nulla ac netus nibh aliquet, porttitor ligula justo libero 30% Step One 20% Lorem ipsum dolor sit amet, lacus nulla ac netus nibh aliquet, porttitor ligula justo libero 10% Confidential - Do Not Distribute 46
Title Add Title Here Perspiciati unde omnis iste elit voluptatem fringilla. Add Title Here $21 M TOPIC ONE $21 M Add Title Here Perspiciati unde omnis iste elit voluptatem fringilla. $21 M TOPIC TWO $21 M Confidential - Do Not Distribute Perspiciati unde omnis iste elit voluptatem fringilla. Add Title Here Perspiciati unde omnis iste elit voluptatem fringilla. 47
Interactive Map Individual Countries Can Be Edited! Frontier markets are uniquely-positioned to be rapid adopters of sustainable, electric mobility. East Africa’s 3 M motorcycles combine to take a roundtrip journey to the sun each day. Along with minibuses, these two-wheelers are the back -bone of mass mobility on the continent (and in much of the developing world). Confidential - Do Not Distribute 48
India Map Example Short to medium subtitle for map. 15 Frontier markets are uniquely-positioned to be rapid adopters of sustainable, electric mobility. East Africa’s 3 M motorcycles combine to take a roundtrip journey to the sun each day. Along with minibuses, these two-wheelers are the back-bone of mass mobility on the continent (and in much of the developing world). % Statistic Callout City Callout Lorem ipsum dolor sit amet, lacus nulla ac netus nibh aliquet, porttitor ligula justo libero Confidential - Do Not Distribute 49
Content creation tips and tricks 50
A simple formula you can use to structure a slide This is an easy way to create content for a slide if you find yourself stuck and out of ideas The purpose of a presentation and all the slides within it is to communicate information, ideas, and meaning. Taking the above statement into account use the following HVF formula when creating your slides. 1 Headline 2 Visual 3 Focus The results from a presentation should be to provide actionable insights to the viewers to continue moving a company forward. Confidential - Do Not Distribute 51
How to write an effective headline Creating headlines is much easier if you have a good framework to create them The first step in creating an effective presentation slide is to be clear on the message you want that slide to communicate. What do you want people to remember from that slide? Think to yourself. In this slide I want people to remember that… We are on track to reach our goals with our eastern India investments. Example of a correct title. Put this in your title or subtitle. ““Investment in East region market not paying off; time to reconsider future in region”. . One common mistake to avoid is to use sentence fragments or fragmented ideas in your headlines (not always possible but try). For example: Example of a generic title with a subtitle. Market trends, Market overview, Our portfolio, or Our team. Does this sound normal? “Market Share” In this slide I want people to remember that… Our Team “Our market share on the east region is up 0. 4% to 32. 5%”. When you do use a generic title, follow up with a clear idea in your subtitle. Confidential - Do Not Distribute 52
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