BLM FS Land Transaction Process Flowchart 412016 Land

BLM / FS Land Transaction Process Flowchart 4/1/2016

Land Transaction Processing Steps • EXCHANGE (Information above the centerline applies to Land Exchange processing) • PURCHASE / DONATION / CONDEMNATION (Information below the centerline applies to Purchase / Donation / Condemnation processing) LEGEND Pink blocks are centerline – major task groups Blue blocks apply to both BLM and Forest Service (FS) Yellow blocks apply to BLM only Green blocks apply to FS only (1) Acquisition / Exchange Proposal Initiated or Received (Pre-application / Pre-proposal Discussions) 4/1/2016 (2) Planning Conformance AD ATI ESA FLTFA FO FTO HI LR 2000 LWCF MTP NEPA NLAT NOEP OGC PTO RO RF SD SNPLMA SO WO Abbreviations Assistant Director (BLM) Agreement to Initiate Land Exchange Endangered Species Act Federal Land Transaction Facilitation Act Field Office / District Office (BLM) Final Title Opinion Historical Index Legacy Rehost 2000 (BLM Case Recordation) Land Water Conservation Fund Master Title Plat (BLM) National Environmental Policy Act National Landownership Adjustment Team (FS) Notice of Exchange Proposal Office of the General Counsel (FS) Preliminary Title Opinion Regional Office (FS) Regional Forester (FS) State Director (BLM) Southern Nevada Public Land Management Act State Office (BLM) Washington Office (3) Preliminary Concurrence (Go-No Go) – Acquisition Opportunity Assessment Planning, Programming, Budgeting [18 -36 months] (4) Permission for Entry

Land Transaction Processing Steps (con’t) • Exchange (Information above the centerline applies to Land Exchange processing) • Purchase / Donation / Condemnation (Information below the centerline applies to Purchase / Donation / Condemnation processing) • Establish Case File / CR LR 2000 Entry (BLM) (Establish Pending Status) • Prepare Feasibility Report Package • Assess Level of NEPA Documentation • Segregate Federal Land (BLM) • Prepare Draft ATI and Draft NOEP • Review Preliminary Title Evidence • Assess Third Party Participation • Valuation Consultation • Federal Land Status Report • Land Surveyor Report (600 DM 5) (5) Relocation Assessment BLM • Field / Regional Solicitor Review • FO / SO Review / SD Concurrence • WO-350 Review / Director Concurrence FS • RO Feasibility Review / Concurrence (6) Assess Feasibility Initial Site Inspection Route Analysis (Easements) Project or Activity Plan (for large projects) Assess Third Party Participation Donation Report (BLM Establish Case in CR LR 2000) 4/1/2016 Execute ATI • Publish NOEP • Execute ATI • Initiate Scoping • Letters to Public, Local Governments, Tribes, Congressional Delegation, R/W Holders, etc. • Publish Notice of Intent for EIS • Notification of Congressional Committees (if over $500, 000) (7) Concurrence / Approval Project Submitted LWCF Project Selected LWCF Funds Appropriated LWCF Non-LWCF Funding Approved: • FLTFA (Title II BACA) • SNPLMA • Benefiting Subactivity • Notify Congressional Delegation, Other Parties • Prepare Letter of Intent (if applicable) • Prepare Option / Agreement for Purchase of Land or Easement (if necessary) Planning, Programming, Budgeting [18 -36 months]

Land Transaction Processing Steps (con’t. ) • Exchange (Information above the centerline applies to Land Exchange processing) • Purchase / Donation / Condemnation (Information below the centerline applies to Purchase / Donation / Condemnation processing) • Environmental Site Assessment / AAI (Haz. Mat) (FS Land Transaction Screening) • Mineral Report • Heritage (Cultural / Historic Resources) Inventory • Water Rights Analysis • Timber Cruise (Design & Completion) • Property Survey / Supplemental Plat (if needed) • T&E / Section 7 ESA Consultation (if needed) • Floodplains / Wetlands Analysis • Prepare Certificate of Inspection • Prepare Certificate of Use and Consent (FS) (8) Notify Individuals and Businesses of Potential Relocation Eligibility (9) Prepare Resource Reports / Property Inspections (10) Request Appraisal (11) Information Gathering & Verification for: • Draft Environmental Documentation • Appraisal Preparation • Pre-Acq. Environmental Site Assessment / AAI (Haz. Mat) (FS Land Transaction Screening) • Establish Case File / LR 2000 Entry (establish Pending Status) • Order Title Evidence • Water Rights Analysis • Property Survey (if needed) • Prepare Draft Deed & Exhibits • Baseline Documentation (Conservation Easement) • Prepare Certificate of Inspection 4/1/2016 Case File / Document Preparation [3 -9 months]

Land Transaction Processing Steps (con’t. ) • Exchange (Information above the centerline applies to Land Exchange processing) • Purchase / Donation / Condemnation (Information below the centerline applies to Purchase / Donation / Condemnation processing) FS • Request PTO • Prepare Title Docket (file) • Agreement on Value • Confirm Need and Source of Equalization Payment BLM • Request PTO • Prepare Draft Patents / Deeds & Exhibits • Arbitration / Bargaining / Other (if necessary) • Impasse Over Value (Terminate Exchange) (12) Appraisal Review and Approval BLM Publish NEPA Decision Document (BLM only) (13) Complete NEPA Documentation (14) Landowner / Proponent Offer • Private Party Executes Option to Purchase • Statement of Just Compensation (for Access Easement Only) • Present Draft Deed • Voucher Certificate / Budget Document (16) Draft Closing / Escrow Instructions & Pro-forma Title Policy • Prepare Letter of Agreement • Documentation of Settlement Above • Appraised Value (Easements) • Impasse Over Title or Value (Terminate or Prepare Condemnation Package) • Donation Acceptance Letter • Draft Deed 4/1/2016 (15) Negotiations / Problem solving Negotiation [2 -24 months] BLM • Request PTO FS • Request PTO • Prepare Title Docket (file)

Land Transaction Processing Steps (con’t. ) • Exchange (Information above the centerline applies to Land Exchange processing) • Purchase / Donation / Condemnation (Information below the centerline applies to Purchase / Donation / Condemnation processing) BLM • Issue Paper • Field / Regional Solicitor Review / Approval • Draft Notice of Decision • Draft Exchange Decision Record • Draft Binding Exchange Agreement (Optional) • Appraisal Summary (Value Equalization) BLM • SO / SD Review & Concurrence to Close • WO-350 Review & Director Concurrence to Close FS • Draft Decision • Draft Notice of Decision • Draft Binding Exchange Agreement (Optional) • Appraisal Review FS • RO Decision Review / Concurrence • Weeks Act Oversight (17) OGC / Solicitors Preliminary Title Opinion (PTO) • Issue Decision Record • Execute Binding Exchange Agreement (if appropriate) • Publish Notice of Decision (45 Day Comment Period) • Letters to Public, Local Gov’ts, Tribes, Congressional Delegation, R/W Holders, etc. (18) Final Concurrence / Approval FS • RO Review • Secretarial / Congressional Oversight (if required) • Request Funds from WO (Send 5400 -9 Digest) 4/1/2016 Analyze Comments / Resolve Protests and Appeals Title Transfer and Closing [1 -3 months] FS • RO Lands Director Executes Option • Letter Approving Purchase • Forest Orders Check

Land Transaction Processing Steps (con’t. ) • Exchange (Information above the centerline applies to Land Exchange processing) • Purchase / Donation / Condemnation (Information below the centerline applies to Purchase / Donation / Condemnation processing) FS • Request to WO for Equalization Payment (if U. S. Equalization Payment is Necessary) • Execute Payment Voucher FS • Request BLM to Issue Patents / Deeds for PD Land • Finalize Conveyance Documents • Obtain Subordination Agreements; Partial Releases; Disclaimers; Clearance of Judgements, Other Currative Documents, etc. (if any) • Establish Escrow Account (19) Title Clearance BLM Execute Voucher Certificate (if U. S. Equalization Payment is Necessary) (20) Execute Escrow / Closing Instructions Issue Patents / Deeds (21) Execute Grantors Haz. Mat Certification • Obtain Subordination Agreements; Partial Releases: Disclaimers; Clearance of Judgement, Other Currative Documents, etc. (if any) • Execute Warranty Deed • Establish Escrow Account • Execute Final Voucher Certificate / Budget Documents 4/1/2016 BLM Issue Easements (if applicable) Title Transfer and Closing [1 -3 months] (22) Deposit Documents & Payments Into Escrow

Land Transaction Processing Steps (con’t. ) • Exchange (Information above the centerline applies to Land Exchange processing) • Purchase / Donation / Condemnation (Information below the centerline applies to Purchase / Donation / Condemnation processing) Title Vests in United States and Exchange Proponent and is Accepted at Recording (23) Final Certificate of Inspection and Possession (24) Recording and Title Transfer FS Title Vests in the United States and is Accepted Upon Recording 4/1/2016 BLM Certify Ledger Balance (if applicable) (25) • Final Title Policy Issued • Payment Made (26) Final Title Opinion from OGC / Solicitor BLM • Title Vests in the United States • Title Accepted by the United States Title Transfer and Closing [1 -3 months]

Land Transaction Processing Steps (con’t. ) • Exchange (Information above the centerline applies to Land Exchange processing) • Purchase / Donation / Condemnation (Information below the centerline applies to Purchase / Donation / Condemnation processing) BLM Comply with Data Standards for Land Exchange (27) Notify Displaced Individuals and Businesses Entitlements FS • Notify BLM of Completion with Copies of Recorded Deed or Patent • Request Record Notation (28) LR 2000 Data Entry (Status Authorized) BLM Comply with Data Standards for Purchase / Donation Title 4/1/2016 Transfer and Closing [1 -3 months] Termination and/or Adjustment to Federal Land Use Authorization Documents (R/W, Easements, etc. ) (29) • Record Notation (BLM MTP / HI) & Status • Acquired Third Party Rights Serialized and Noted • Complete Transfer of Misc. Legal Interests (e. g. Water Rights, etc. ) To or From Grantor FS • Notify BLM of completion with copies of recorded deed • Request record notation Post Acquisition Actions [ongoing]

Land Transaction Processing Steps (con’t. ) • Exchange (Information above the centerline applies to Land Exchange processing) • Purchase / Donation / Condemnation (Information below the centerline applies to Purchase / Donation / Condemnation processing) FS • Prepare Permanent Title File • Send Digest (form 5400 -10) to WO for Accomplishment Report (30) Document Real Property Inventory for Improvements FS • Prepare Permanent Title File • Send Digest (form 5400 -9) to WO for Accomplishment Report 4/1/2016 FS Post New Forest Boundaries (31) • Letter of Appreciation • Schedule News Release or Public Event (32) Management / Compliance Schedule Annual Monitoring / Stewardship of Conservation Easement (if any) Post Acquisition Actions [on-going]